Administration and Human Resources Manager NGO Job Careers – DAI
Job Title: Administration and Human Resources Manager
Organisation : Development Alternatives, Inc. (DAI)
Duty Station : Kampala, Uganda
Job Code: 4822
Reports to: The Director of Finance and Administration
About US:
DAI is an international development company. For more than 45 years, we have worked on the frontlines of international development, tackling fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. Currently, DAI is delivering results that matter in some 80 countries. Our development solutions turn ideas into impact by bringing together fresh combinations of expertise and innovation across multiple disciplines. Our clients include international development agencies, international lending institutions, private corporations and philanthropies, and national governments.
DAI works at the cutting edge of international development, combining technical excellence, professional project management, and exceptional customer service to solve our clients’ most complex problems. Since 1970, DAI has worked in 150 developing and transition countries, providing comprehensive development solutions in areas including crisis mitigation and stability operations, democratic governance and public sector management, agriculture and agribusiness, private sector development and financial services, economics and trade, HIV/AIDS, avian influenza control, water and natural resources management, and energy and climate change. Clients include international development agencies, international lending institutions, private corporations and philanthropies, and host-country governments.
Background:
DAI seeks an Administration and HR Manager for a five-year, $24 million dollar USAID-funded agriculture program. The Feed the Future Uganda Inclusive Agricultural Markets Activity (FtF IAM) works with agro-industry/agribusiness firms, Government of Uganda institutions and agencies, and market actor organizations on creating efficiencies in cross-market functions that enhance systemic changes to sustainably increase incomes and improve the livelihoods of households through agriculture-led inclusive economic growth. The Activity contributes to the Global Food Security Strategy (GFSS) Uganda Country Plan goal of reducing hunger, malnutrition, and poverty, as well as the USAID/Uganda Country Development Cooperation Strategy’s (CDCS) 2016-2021 five-year goal of strengthening Uganda’s systems to accelerate inclusive education, health, and economic outcomes. The Activity works throughout the FtF Uganda Zone of Influence (ZOI), which covers 38 districts spread across four regions of Uganda.
Job Summary: The Administration and HR Manager will supervise the IT Specialist, Admin/Logistics Assistant and project drivers
Key Duties and Responsibilities:
- Work with Director of Finance and Administration to ensure that Kampala and district office needs are met (i.e. office equipment, supplies, furniture)
- Oversee all HR operations on the project, including recruitment, hiring, employee on‐boarding, staff orientation, performance reviews, and disciplinary action in compliance with USAID rules and regulations, DAI policies, and local labor laws.
- Support the team to fill surge capacity technical needs, including identifying and hiring long‐term and short‐term technical experts in a timely fashion
- Coordinate and supervise the preparation of employment agreements for staff.
- Support staff training and development needs
- Develop and maintain the Human Resources Management section of the IAM Field Operations Manual, ensuring updates as needed.
- Maintain personnel files in hard copy and TAMIS for all long-term and short-term project staff.
- Manage office inventory of goods, equipment, and vehicles.
- Communicate with landlords on facilities management, improvement, and repair issues.
- Organize full-time driver staff and ensure project vehicles meet the travel needs of project staff.
- Coordinate travel and logistics both internationally and within country
- Other logistic and administrative activities as required including but not limited to: study tours, consultative workshops, and awards programs.
- Other tasks as assigned by the Director of Finance and Administration.
Qualifications, Skills and Experience:
- Undergraduate degree (BA/BS) plus 5 years of prior experience administrating USAID projects as an office manager
- Knowledge of USAID/U.S. Government regulations (FAR, AIDAR, etc)
- Knowledge of host country legal/HR requirements
- Previous DAI experience preferred.
- Previous experience working on international donor-funded projects preferred.
- Fluency in English is required.
- Highly organized and the ability to multi-task
- Excellent interpersonal communication skills
How to apply:
All suitably qualified and interested candidates please send your CV and letter of interest to IAMrecruitment@dai.com with “Administration and HR Manager” in the subject line Only short-listed candidates will be notified
Deadline: 6th December 2019