Administrative Officer Job Careers – Uganda National Renewable Energy and Energy Efficiency Alliance (UNREEEA)
Job Title: Administrative Officer
Organisation: Uganda National Renewable Energy and Energy Efficiency Alliance (UNREEEA)
Duty Station: Kampala, Uganda
About US:
The Uganda National Renewable Energy and Energy Efficiency Alliance (UNREEEA) is a coalition body of the private sector players in the renewable energy and energy efficiency sub-sector of Uganda, whose key mandate is to avail a platform for actors to merge synergies and improve the business environment in the sector.
Job Summary: The Administrative Officer will oversee its administrative systems.
Key Duties and Responsibilities:
- Works co-operatively, as part of a team to provide efficient and effective administrative support to all employees and manage their queries.
- Provide timely information to Alliance’s members as and when needed
- Establish and maintain a range of basic databases and records systems including; mailing lists, membership details, office records, others as required
- Manage secretariat’s diary, bookings for conferences, workshops and meetings in consultation with management.
- Analyse all the telephone bills monthly with a view to ensuring that costs are properly managed and charged to the relevant cost centres.
- Maintain the asset register and all files including filing all documents that come into the office to keep orderly and clearly labelled files.
- Undertake and assist in the recording and processing of invoices, receipts and payments as required and instructed
- Managing the office petty cash, reconcile and replenish regularly;
- Managing contracts and price negotiations with office vendors and service providers;
- Oversee the office assistant responsibilities and ensure that the office is kept clean at all times and ensure office orderliness and professional appearance;
- Schedule meetings and appointments within the office and ensure appropriate communication, prepare boardroom and data projector for meetings; prepare beverages for meetings;
- Maintaining the office condition and arranging necessary repairs;
- Maintaining basic administrative tracker logs (i.e. kitchen items, stationery and etc.); Addressing employees’ queries regarding office management issues (e.g. stationery)
- Take minutes at administrative team meetings and ensure that proper record keeping is taking place and maintained;
- Work with the Accountant and Assist with coordinating procurements (preparing Purchase Request and requesting for quotations);, including office supplies and visibility materials among others.
- Always do the photocopies/Scanning of the monthly expenses of hard documentations for filing purposes.
- Keep the alliance’s information confidential.
- Ensure 10% of your time is dedicated to support member association secretariat work
Qualifications, Skills and Experience:
- The ideal candidate must hold University degree in Secretarial, Administrative or Business Studies from a recognized institution
- At least three years’ experience in a busy institution preferably member based.
- Knowledge of human resources management issues an added advantage
- Good analytical skills and excellent knowledge of computer applications especially spreadsheets is a must.
- Good oral and written communication in English language.
- Good accounting backgrounds and knowledge of quick books
- Strong organizational and planning skills required; and
- Hard working, detailed oriented and able to manage multi task effectively
How to apply:
All suitably qualified candidates are encouraged to apply by submitting only cover letter and a CV of not more than 2MB addressed to: HR manager, submit Email: info@unreeea.org
Deadline: 3rd January 2020
: List of Current Job Vacancies / Opportunities in Uganda