UN Volunteer Jobs – Administrative Assistant – United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)
Job Title: Administrative Assistant (UN Volunteer Jobs)
Organization: United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)
Duty Station: Entebbe, Uganda
Reports to: Chief, Centralised Warehouse Section
About US:
Following the signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda, Uganda and Zimbabwe) in July 1999, the Security Council established the United Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by its resolution 1279 of 30 November 1999, initially to plan for the observation of the ceasefire and disengagement of forces and maintain liaison with all parties to the Ceasefire Agreement. Later in a series of resolutions, the Council expanded the mandate of MONUC to the supervision of the implementation of the Ceasefire Agreement and assigned multiple related additional tasks.
Key Duties and Responsibilities:
- Provide Administrative support in the Office of Chief Centralised Warehouse Section;
- Coordinate actions related to the administration of CWS’s human resource activities, e.g., recruitment, relocation, performance appraisal, and training. Ensure consistency in the application of UN rules and procedures;
- Keep track of status of recruitments for CWS;
- Provide information and advice to staff members with respect to conditions of service, duties and responsibilities, plus privileges and entitlements under the Staff Rules and Regulations;
- Provide Assistance in Monitoring CWS staffing table for both national and international staff in coordination with OCSCM Administrative team. for various actions e.g., appointments, retirements, expiration of appointments, reassignments, transfers and movement of staff;
- Assist in organizing all administrative requirements with respect to Chief, CWS official travel. Make travel arrangements and coordinate all administrative, logistical and security requirements for the Chief, CWS and his/her team;
- Provide assistance in managing the section’s Travel and training;
- Assist in monitoring CWS’ budget in relation to expenses such as travel within and outside the mission on official duty or training activities;
- Provide assistance in monitoring CWS’ budget expenditures and recommend;
- Draft, submit for review and approval routine correspondence such as Inter-Office Memoranda, faxes, emails, SOPs, administrative circulars. Maintain a filing system in Office of Chief CWS front office;
- When working with (including supervising) national staff or (non-)governmental counterparts, including Implementing Partners (IPs), the incumbent is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring and formal and on-the-job training;
- Performs other related duties as required.
Qualifications, Skills and Experience:
- The applicant must hold a degree level: Technical/Vocational diploma qualification in Human Resource Management, Business Administration or related area.
- A minimum of three years of experience in administration, finance/budget, or human resources.
- Area of expertise: Administration and administrative assistance, Human resources management and development, Other finance, economics and administration related experience
- Area of expertise details:
- Computer skills: Good knowledge of Microsoft office applications, especially word, Excel and Powerpoint.
- Proven ability to be proactive and take initiative
- Multi-tasking, innovative “out of the box” thinking, persistence, and efficiency
- Have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development and the UN system;
- English and French are the working languages of the United Nations/MONUSCO therefore fluency in oral and written French and English is mandatory and Knowledge of French is an asset.
- Driving license: Yes
- Competencies values: Client Orientation, Communication, Creativity, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams
- Language skills: English(Mandatory), Level – Fluent. French(Optional), Level – Working Knowledge
How to Apply:
All applicants for the United Nations job should apply online at the link below.
Deadline: 5th January 2020
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