Organization: Shared Action Africa
Duty Station: Mbarara or Isingiro, Uganda
About US:
Shared Action Africa targets refugee populations and host communities under Its integrated family planning project implemented in Nakivale Refugee Settlement in Isigingiro District in Uganda. The settlement hosts over 130,000 Refuges from Democratic Republic of Congo, Burundi, Eritrea, Ethiopia, Kenya, Rwanda, Somalia, and South Sudan. The project aims at improving access to modern short-term, long-term and permanent family planning methods for and men of reproductive age in Nakivale refugee settlement and host communities in Isingiro district in Uganda. To achieve its objectives, the project will collaborate with, peer agencies, health facilities and community based organizations that provide complementary services (financial and energy) to improve access family planning services by refugee populations and host communities in Nakivale Refugee Settlement.
Job Summary: In consultation with the M&E Manager, the Project officer will work with partners including peer agencies, health facilities, and community based organizations to coordinate the project activities in the field.
Key Duties and Responsibilities:
Coordination of Family Planning activities within project area:
- Support enhanced delivery of services in all supported communities through the community outreach program and partner organizations and health facilities in line with project plans.
- Develop work plan based on the approved projects work plan detailing activities to be undertaken, support required from the M&E Manager and other team members and implement in collaboration with actors in the projects
- Point person for all project family planning activities in the project focus area. The holder will coordinate, identify and mobilize stakeholders who will be collaborators in the implementation of activities, oversee activity roll out, implement and sustain knowledge and demand for services
- Organize forums and create awareness and understanding of the project activities amongst supporting partners, health workers, volunteers (VHTs) and communities served through regular meetings
- Lead in needs assessments undertaken by the project in the area, including those for training of health workers and VHTs, stocking of health facilities with family planning commodities and any other assessments to be undertaken in the program in regards with family planning.
- Liaise with the In-Charge of health facilities, MTI SRH Coordinator, conduct capacity building needs assessment and represent SAA at district level as regards family planning.
- Actively participate in the drawing, implementation and supervision of quarterly and annual project implementation plan.
- Establish and maintain effective follow-up and support system for partner agencies on family planning components as planned, ensuring good performance of all family planning indicators.
- Facilitate training of VHTs and health workers across collaborating health facilities
Supporting Monitoring, Evaluation, Reporting and Learning on Sexual and Reproductive Health.
- In liaison with the M&E manager, conduct training and orientation of partners staff, volunteers and other relevant collaborating partners on data requirements for the program, management, data for decision making;
- Extracting, compiling and analysing data based on set indicators on a weekly basis and consolidation on monthly basis and share data with M&E Manager to use data, analyze performance of indicators per volunteers and health facilities and submit timely monthly project activities progress reports to the M&E Manager. Using the data, develop action points and incorporate them in the monthly supervision work plans to address low performance of indicators on a monthly basis.
- Identify and document challenges in implementation that would have negative impact and or undermine the performance of the program, identify solutions and implement actions on timely basis to avert negative performance.
- Document information and write reports of all project activities undertaken at least 5 days after implementation, type and share with M&E manager. Use information generated by the activities to analyze gaps and plan for appropriate mitigation
- Share monthly data on indicator performance, discuss with partners and volunteers and ensure they are aware of the indicators performance and that they are able to identify actions to enhance performance
- Timely respond to all data queries arising from partners, health facilities and community based indicator performance
- Maintain an updated database for all beneficiaries in the assigned project activities undertaken at least 5 days after implementation, type and share with Project Managers and technical officer. Use information generated by the activities to analyze gaps and plan for appropriate mitigation
- Documentation of program successes and dissemination of lessons, best/promising practices within and externally; Document project case studies and promising practices and share these in project reports.
- Familiarize and work within SAA’s regulations and policies and adhere to them during implementation of project activities.
Supervision and management of partner organization as regard Family Planning
- Support the program partners and manager in development of criteria for selection of VHTs, health workers, and project stakeholders; and participate in the recruitment of the same
- Undertake supportive supervision of to various implementing partners to offer quality family planning, while mentoring and training VHTs, and health workers to deliver technically correct and quality services.
- Support VHTs to develop work plans in line with project targets and deliverables and supervise the implementation of the same
- Ensure the health workers and VHTs are updated on all protocols for guiding them in implementing quality family planning services and any other health services that SAA will be supporting.
- Developing individual operation plans and supervision plans to enhance focused support to VHTs and health workers.
Ensure proper utilization and maintenance of SAA resources.
- Managing and accounting of project advance in accordance with SAA’s Finance policy.
- Ensure safety and proper use of all SAA property in your possession including, computers and other equipment.
- Ensure proper utilization and maintenance office and assets and ensure that defects are detected and repaired in a timely manner.
- Familiarize and work within SAA’s regulations and policies and adhere to them during implementation of project activities.
Linkage and networking with other collaborators.
- Represent SAA in relevant community development planning meetings.
- Establish and maintain a good working relationship with other SAA colleagues and project staff, Partner agencies, district government, MOH, CBOs, collaborators, other stakeholders and enhance SAA’s image.
- Liaise with the district authorities, GoU, CBOs, collaborators and other stakeholders as appropriate.
- Actively participate in joint project sessions convened by the project leadership teams as called from time to time.
- Enhance teamwork and synergy in programming SAA’s programming and activities
Any other relevant duty duties as assigned by supervisor or management in general
- Perform any other relevant duties as assigned by supervisor or management
Qualifications, Skills and Experience:
- The applicant must hold a BSc in Nursing or State Enrolled Community Health Nurse (SECHN) with at least three years field experience in population or Sexual/Reproductive Health
- Certificate in Family Planning Methods
- A broad grasp of socio cultural economic issues with respect to SRH
- Technical knowledge in Sexual and Reproductive health
- Understanding of development and relief issues
- Extensive knowledge of participatory approaches.
- Experience with working with, civil society, donors and local communities
- Training/coaching/ Facilitation skills
- Strong conceptual and analytical skills
- The ability to work independently, think innovatively and strategically and work effectively within a team
- Fluency in written and spoken English
- Excellent verbal and written communication skills
- Detailed understanding and experience of gender and diversity issues and commitment to addressing inequalities in all the key areas of responsibility
- Demonstrate high levels of initiative
- Flexibility in tasks undertaken
- Ability to speak local language of the area/community
- Ability to work with minimum supervision
- Working knowledge of MS computer packages
How to Apply:
If you feel you meet the requirements for this position, send your updated CV with email and telephone contact of three profession referees and application letter quoting Title of the position as the subject to the Director of Finance and Operations, Shared Action Africa. Email: info@sharedact.org and priscilla@sharedact.org. The interested candidate must indicate wither expected remuneration level.
NB: Only shortlisted candidates will be contacted.
Deadline: 11th March 2020