EAC Jobs – Senior Administrative Officer – Inter-University Council for East Africa (IUCEA)
Job Title: Senior Administrative Officer
Organization: Inter-University Council for East Africa (IUCEA)
Duty Station: Kampala, Uganda
Reports to: Principal Human Resource and Administration Officer
About US:
The Inter-University Council for East Africa (IUCEA) is a strategic institution of the East African Community (EAC) responsible for coordinating the development of human resources and research in the EAC Higher Education Institutions. The main objectives of IUCEA are to (i) facilitate networking among universities in East Africa, and with universities outside the region; (ii) provide a forum for discussion on a wide range of academic and other matters relating to higher education in East Africa; and (iii) facilitate maintenance of internationally comparable education standards in East Africa so as to promote the region’s global competitiveness in higher education.
Job Summary: The Senior Administrative Officer will provide administrative support to the Principal Human Resource and Administration by coordinating all matters regarding office administration, procurement, transport, conferencing/meetings, protocol, security and supervision of general staff.
Key Duties and Responsibilities:
- Provide cost effective and efficient administrative services including procurement of goods and services.
- Supervise the preparation of annual procurement plan.
- Manage transport issues including planning, allocation, maintenance, insurance, vehicle registration, controlling and accounting of fuel.
- Ensuring safety of staff and assets of IUCEA by ensuring secure working environment
- Provide protocol services to visitors and dignitaries visiting IUCEA.
- Organise official luncheons, dinners, cocktails and other get together activities of IUCEA
- Supervise the management of IUCEA registry.
- Coordinate logistics for meetings, travel requests and produce relevant reports and minutes.
- Liaison with the ministries in charge of Foreign Affairs of the Partner States in all respect of immunities, Visas, work permits and privileges of IUCEA staff.
- Follow up of supply of goods and services and generate procurement reports.
- Supervise general staff.
- Performing any other duties that may be assigned by the Principal Human Resource and Administration from time to time.
Key Performance Indicators
- Efficient administrative system.
- Safety of IUCEA staff and assets.
- Timely acquisition of office supplies.
- Timely processing of work permits, travel requests, report and meeting logistics.
- Efficient transport system.
Qualifications, Skills and Experience:
- The applicant must hold a Masters’ degree in Business Administration (MBA) or Masters’ degree in Public Administration, International Relations or its equivalent from a recognised university
- Certified Public secretary (CPS), Post graduate Diploma in Human Resource, Purchasing and Supply Chain Management or its equivalent are an added advantage
- At least eight (8) years, 3 years at senior position in either in public service or a busy private establishment
- S/He Must be able to provide strategic and team leadership, create a conducive and empowering work environment which promotes creativity and innovation among staff, coach, mentor and motivate staff, manage diversity, conflict and change, procurement, effectively communicate, have presentation, conceptual, analytical, planning, negotiation, networking, judgment and decision making skills; should also be computer literate.
- Age: Below 55 years
How to Apply:
Application letters should be accompanied with the following:
- Certified copies of the applicant’s degree awards
- Up to date and comprehensive Curriculum Vitae
- Addresses of three referees, one of which should be of the current immediate supervisor.
Applications marked “APPLICATION FOR THE POST OF …….
Applications shall be sent to the following address:
The Executive Secretary
Inter-University Council for East Africa
P.O. Box 7110, Kampala, Uganda
E-mail: recruit@iucea.org
Deadline: 6th April, 2020