Fresher Personal Assistant to CEO Job Placement – Horyal Investments Holding Company Ltd
Job Title: Personal Assistant to CEO
Organization: Horyal Investments Holding Company Ltd
Duty Station: Uganda
Reports to: CEO
About US:
Horyal Investments Holding Company Ltd has commenced the process to operationalize a leading new sugar factory at Atiak Uganda, East Africa. The Factory is jointly owned by the Government of Republic of Uganda ,with annual production capacity(APC). 60,000 Tonnes of granular sugar.
Job Summary: The Personal Assistant will provide effective secretarial services, manage the CEOs’ office, and type various documents as directed by the Board of Directors. .
Key Duties and Responsibilities:
- Typing letters, circulars, briefs, reports, faxes, memoranda, minutes and keep/file flimsy copies as required.
- Take dictation from CEO’s as may be required and transcribe it into accurate and neat typing
- Personally undertake all confidential typing, filing and photocopying and ensure that such documents are not availed to unauthorized persons
- Keep and maintain an up to date filing system for all official correspondences under an elaborate
- Maintain confidentiality and security of all documents in the CEO’s office, and retrieve them for only authorized purposes and persons
- Receive, arrange and dispatch all office documents like faxes and e-mails
- Keep all discs for the relevant subject files safely for easy retrieval.
- Take and pass verbal/ telephone messages, make and record appointments, organize and forward mail for Board of Directors attention.
- Receive/ make telephone calls and reroute them as required.
- Report any mal functioning of the computer / accessories to the computer supervisor for immediate remedial action.
- Coordinate the dairying of appointments and organizing meetings for the Board of Directors.
- Adhere to the company safety, health and environment regulations in place in order to maintain a neat and safe working environment.
- Project and promote a good image of the company befitting the office of the CEO/Board of directors.
- Perform any other related duties as may be assigned by the CEO/ management from time to time.
Qualifications, Skills and Experience:
- The ideal applicant should have Uganda advanced certificate of education or its equivalent with a diploma in secretarial studies with a good typing speed of 80/40 wpm and short hand speed.
- At least two (2) years working experience as a secretary in a large and reputable organization.
- The candidate should have 27 Years and above
- Office practice and records management
- Analytical skills
- Elementary book keeping skills
- Property management skills
- Computer skills especially with Microsoft office packages
- Accuracy and quick typing skills, communication and Interpersonal Ying
How to Apply:
Interested and qualified candidates please send applications Email: osh@osh.co.ug
Please include title of the positions for which you are applying in the subject line of the email (only shortlist candidate shall be contacted)
Deadline: 14th April 2020