Administrative Officer International NGO Jobs – WPDI
Job Title: Administrative Officer
Organization: WPDI
Duty Station: Uganda
Reports to: Finance and Administrative Officer /Program Coordinator
About US:
WPDI is an international Non-Governmental Organization (NGO) founded by artist, social activist, and UNESCO Special Envoy for Peace and Reconciliation Forest Whitaker, with the goal of helping fragile communities affected by conflict, fragility and vulnerability transform into peaceful, resilient and productive communities. To achieve this objective in line with the Sustainable Development Goals proclaimed by the United Nations, WPDI empowers young women and men from vulnerable and fragile places as peace leaders and agents of positive transformation in their countries and communities. An ambitious organization, WPDI collaborates with a range of local and international, public and private partners to pursue its mission.
Job Summary: The Administrative Officer will be responsible for providing financial and administrative support for WPDI program in the Karamoja sub-region to ensure cost effectiveness and bookkeeping.
Key Duties and Responsibilities:
- Ensuring that the funds allocated to programs and administration in Karamoja are spent in full accordance with the directives provided by the Finance and Administrative Officer and Country Coordinator and in line with WPDI financial and procurement policies and procedures for field offices.
- Developing, maintaining, and implementing a filing system for financial and transactional information regarding the WPDI projects in the Karamoja sub- region;
- Ensuring expenses related to vendors, suppliers, and staff reimbursements are accounted for, verified, processed, and paid;
- Ensuring funds are properly disbursed to specific projects supported by WPDI in Karamoja;
- Collecting receipts and processing monthly expense reports with respect to the Project bank account;
- Verifying, preparing, and sending to the Finance and Administrative Officer and Country Coordinator periodic financial reports for projects being implemented by WPDI in Karamoja;
- Preparing any payroll documentation, tax filings or administrative processes that are required in Uganda;
- Report to the Finance and Administrative Officer and the Country Coordinator on the sick leave and annual leave taken by each employee in Karamoja and ensure that they follow WPDI’s conditions and procedures;
- Providing administrative support for staff and WPDI activities in the Karamoja sub-region
- Such other services as needed from time to time
Qualifications, Skills and Experience:
- The applicant must hold a Degree level of education in Business administration and management, accounting and at least 4-6 years of work experience directly related to the duties and responsibilities specified.
- Proven ability to work efficiently, under pressure, and in multicultural environment
- Diploma level of education in Office management or relevant field
- Two to three years of work experience directly related to the duties and responsibilities specified.
- Proven ability to work efficiently, under pressure, and in multicultural environment
- Good team player
- Ability to work with a diverse team of youth, communicate with sensitivity and respect
- Language: Excellent written and spoken English, Ngakarimojong, Pokot and Leb Thur
How to Apply:
All suitably qualified and interested applicants, who hold Uganda citizenship, are invited to submit a cover letter (in English and referencing the Job Announcement) accompanied by a full resume stating details of educational qualifications and working experience, home and office telephone numbers, and a writing sample in English by email below:
E-mail to: evelyn@wpdi.org
Deadline: 17th April 2020 by 5:00pm
NB: Due to the high volume of applications, only short-listed candidates will be contacted. No academic certificates should be attached; these will be required during interviews. WPDI is an equal employment organization; female candidates who meet the above selection criteria are encouraged to apply.