Fresher Admin Diploma Jobs – Program Assistant – Whitaker Peace & Development Initiative (WPDI)
Organization: Whitaker Peace & Development Initiative (WPDI)
Duty Station: Uganda
Reports to: Business Skill Officer
About US:
Whitaker Peace & Development Initiative (WPDI) is an international Non-Governmental Organization (NGO) founded by artist, social activist, and UNESCO Special Envoy for Peace and Reconciliation Forest Whitaker, with the goal of helping fragile communities affected by conflict, fragility and vulnerability transform into peaceful, resilient and productive communities. To achieve this objective in line with the Sustainable Development Goals proclaimed by the United Nations, WPDI empowers young women and men from vulnerable and fragile places as peace leaders and agents of positive transformation in their countries and communities. An ambitious organization, WPDI collaborates with a range of local and international, public and private partners to pursue its mission.
Job Summary: The Program Assistant will support the day-to-day-smooth running of WPDI programs implemented in the Karamoja sub-region including at the Community Learning Center in Moroto.
Key Duties and Responsibilities:
- Supporting the Program Coordinator in the implementation and planning of WPDI programs in the Karamoja sub-region;
- Providing office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes;
- Supporting the Program Coordinator in administrative-related functions, including but not limited to ordering supplies and securing program materials/supplies as needed;
- Contributing to the collection and monitoring of evaluation data from Program participants, and support the production of program evaluation materials;
- Maintaining records of the graduates from WPDI trainings in Conflict Resolution Education, Information and Communication Technology, business and arts & crafts and the Community Learning Center in Karamoja and in schools;
- Ensuring that the WPDI database of graduates in all trainings is updated on a regular basis;
- Keeping record of all surveys disseminated to program participants and contributing to the summary evaluation of the surveys;
- Supporting the preparation/organization and delivery of WPDI trainings and activities organized at the Community Learning Center in Moroto and at the community level;
- Contributing to the drafting of monthly, interim and annual reports;
- Supporting the maintenance of WPDI Community Learning Center in Moroto;
- Conducting periodic inventory verification of assets of the office and Community- Learning Center.
- Ensuring presence at WPDI office during working hours by receiving visitors, answering phone calls, receiving /recording mails and general correspondences.
- Ensuring the organization and coordination of the missions of WPDI’s representatives in Karamoja;
- Carrying out any additional activities that may be assigned by the Program Coordinator of WPDI in Karamoja.
Qualifications, Skills and Experience:
- The applicant must hold a Diploma in Office management or relevant field
- A minimum of two to three years of work experience directly related to the duties and responsibilities specified.
- Proven ability to work efficiently, under pressure, and in multicultural environment, must be a team player, and able to work with a diverse team of youth, communicate with sensitivity and respect
- Language: Excellent written and spoken English, Ngakarimojong, Pokot and Leb Thur
How to Apply:
All suitably qualified and interested applicants, who hold Uganda citizenship, are invited to submit a cover letter (in English and referencing the Job Announcement) accompanied by a full resume stating details of educational qualifications and working experience, home and office telephone numbers, and a writing sample in English by email below:
E-mail to: evelyn@wpdi.org
Deadline: 17th April 2020 by 5:00pm
NB: Due to the high volume of applications, only short-listed candidates will be contacted. No academic certificates should be attached; these will be required during interviews. WPDI is an equal employment organization; female candidates who meet the above selection criteria are encouraged to apply.