Earn 19000 Euros (83m) as Project Accounts Assistant at Lake Victoria Fisheries Organization (LVFO)
Job Title: Project Accounts Assistant
Organization: Lake Victoria Fisheries Organization (LVFO)
Duty Station: Jinja, Uganda
Remuneration: An Indicative basic salary of EUR19,836.48 (G5 salary scale equivalent) per annum, plus other related entitlements e.g. a Housing allowance of EUR 4,173.96 (per annum), and a Transport allowance of EUR 2,165.16 (per annum)
Job Ref: LVFO/ E€OFISH /HR/2020/02
Reports to: Head of Finance LVFO
About US:
The Lake Victoria Fisheries Organization (LVFO) is a specialized institution of the East African Community (EAC) whose mandate is to coordinate the management and development of fisheries and aquaculture resources in the EAC region. The LVFO Secretariat is stationed in Jinja, Uganda.
About E€OFISH programme:
LVFO received a grant from the European Union (EU) to implement -Contribution of Sustainable Fisheries to the Blue Economy of the Eastern Africa, Southern Africa and the Indian Ocean Region – ECOFISH programme. The overall objective is to enhance equitable economic growth by promoting sustainable fisheries in the East African-South African-Indian Ocean (EA-SA-IO) region. The specific objective is to support sustainable management and development of fisheries, while addressing climate change resilience and enhancing marine biodiversity. The programme purpose is to support the implementation of fisheries management interventions on Lake Victoria.
About TRUEFISH Project:
LVFO has further received funding from EU through FAO to implement the TRUEFISH project. The overall objective of the project is to contribute to the development of a competitive, gender equitable and sustainable commercial aquaculture sector in order to support economic development and sustainable management of natural resources in the Lake Victoria basin. The project will deliver three result areas which include BUSINESS (access to commercial networks), SKILLS (availability and quality of local skilled workers in aquaculture-related businesses) and SUSTAINABILITY (sustainable and bio-secure regional aquaculture production systems).
Key Duties and Responsibilities:
Budgeting
- Provide support in coordinating budgeting, payment and accounting services:
- Ensure compliance with financial regulations and rules. Serve as principal an advocate for prudent, consistent and accountable management of the Project financial resources and assets.
- Assist in ensuring that the financial procedures and practices implemented, conform to EU and/or EAC Financial Regulations and directives.
- Assist in preparing all Project financial statements in a timely manner.
Provide support in developing the draft program budget:
- Participate in the budget development process in liaison with the relevant desk officers in organization of program work plans for financial review.
- Assist in ensuring that budgetary estimates are prepared in accordance with Project requirements, and planned activities implemented in time and within the approved allocated budget lines.
- Providing information, analyses, explanations, and documentation in response to requests on budgetary matters from the relevant stakeholders
- Assist in ensuring timely budget preparation, implementation and reporting.
Serve as an advisor on budgetary and financial matters:
- Advise the Supervisor on the implementation of the approved budget and execute decisions taken regarding allocation and allotment of appropriations.
- Report on the state of the Project finances to the Head of Finance for deliberations and decision-making on programme budgeting, finance and accounts.
- Develop proposals for budgetary transfers, supplementary appropriations and management of surpluses.
- Assist the Supervisor in ensuring appropriate financial reports, statements and other accountability reports are prepared in a timely manner, for submission to the Auditors.
Payment and Accounting services
Ensure accurate maintenance and updating of income and expenditure accounts for the Project:
- Ensure the proper receipt, custody and disbursement of funds and oversee the banking and currency arrangements.
- Manage the payments system and Records Register
- Monitor and follow up on outstanding receivables and liabilities of the project both in the project journal and for transactions done through the office journal and ensures timely costly booking.
- Document and maintain complete and accurate supporting information for all financial transactions.
- Manage the cash flow and prepare cash flow forecasts in accordance with EU rules and regulations.
- Reconcile sub ledgers in the system in a timely manner to identify any irregularities, mis-postings and raise correction journals for the Head of Finance’s certification
- Prepare funds requisitions in a timely manner.
- Ensure that the Trial Balance is balancing at any given time
- Ensure access to timely, accurate and useful information with regard to the financial status of the project.
- Report to the supervisor on budget/programme performance or substantive issues, as appropriate, particularly those presented in annual or triennial reports.
- Ensure that the reports are prepared in timely manner.
- Manage foreign currency exchange gain/loss.
- Actively participates in project selection and valuation, audit and compliance reviews together with the Supervisor.
- Assist in formulating responses to internal and external auditors.
Reporting
- Prepare periodical reports of the project
- Assist in preparation of a funds requisition to the donor
- Perform other related duties, as assigned
Qualifications, Skills and Experience:
- The applicant for the Lake Victoria Fisheries Organization (LVFO) Project Accounts Assistant job should hold a diploma (or academic equivalent) with specialization in accounting, financial management, business administration or a related field.
- Possession of a university degree and/or professional accounting qualification (CPA, ACCA or equivalent) is an added advantage.
- A minimum of five (5) years of progressive experience in accounting, financial management, business administration, or a related field.
- Experience with international accounting systems and financial operations management is an added advantage.
- Experience with corporate performance management in the public or private sector.
- Experience in managing programmes/projects within an international or regional organization, national government, or other public or private organization.
- Experience with International Public Sector Accounting Standards (IPSAS).
- Languages: Fluent reading, writing and speaking abilities in English.
Competencies:
- Professionalism
- Accountability
- Managing Performance
- Ability to work under minimum supervision
- Organization skills
- Communication skills
- Judgement/Decision-making
How to Apply:
All candidates should apply online at the link below.
NB:
- Once you have created an account, you will be required to upload an application letter (pdf), detailed curriculum vitae (pdf), photocopies of academic certificates (pdf), names and contact details of three referees, and a copy of National Identity Card (pdf), or Passport (pdf).
- Please quote the respective reference number on the application letter
- Should you encounter technical difficulties in submitting your application, please send an email with a precise description of the issue and/or a screenshot showing the problem to the email: support@lvfo.org
- Nationality and age (birthdate); an application letter (Addressed to the Executive Secretary and must indicate the Job reference number); Certified copies of their academic degrees and other professional Certificates; and three referees are key and must be provided
- Only qualified candidates will be contacted. All invitations for interviews will be done in writing.
- LVFO Staff Rules and Regulations precludes consideration of applicants above fifty-five (55) years of age
- LVFO does not require candidates to pay money for the recruitment process.
Deadline: Thursday, 3rd September 2020 by 17:00hrs local time.