Fresher Administrative Officer US Non-profit Jobs – Catholic Relief Services (CRS)
Job Title: Administrative Officer
Organization: Catholic Relief Services (CRS)
Duty Station: Uganda
Reports to: PM, DINU
About US:
Catholic Relief Services (CRS) is an international non-profit organization which implements the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.
About Project:
The Catholic Relief Services (CRS) Uganda, in partnership with CARE are implementing the Inclusive Market-based Development for Smallholder Farmers in Karamoja sub region Project. The goal of this 36 months programme is designed to increase food security, improve maternal and child nutrition and enhance household income in the Karamoja Sub-region, and Katakwi District. The Specific Objective of the DINU programme is to increase food security, improve maternal and child nutrition and enhance household incomes through support to diversified food production and commercial agriculture and through improved household resilience (notably to climate change) and women empowerment. The target population is expected to receive support to engage in diversified agricultural production and establish linkages to commercial input and output markets and financial services to engage in commercial agriculture allowing for improved food security and improvement of nutrition specifically amongst children, women and adolescents. The project will also include specific and nutrition sensitive interventions and support other health related service acess with a strong focus on gender equality and empowerment of women and youth.
Job Summary: The Administrative Officer will provide service in the day-to-day delivery of responsive, effective and efficient administrative activities in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will provide consistent and high-quality service and contribute to the proper stewardship of resources to help ensure operational effectiveness in support of high-quality programming and a high- quality service approach are integrated into administrative systems, policies, and procedures.
Key Duties and Responsibilities:
- Coordinate and report on activities and required resources to ensure cost efficient and quality service delivery from administrative support functions.
- Prepare transactional documents in support of general operations processes and support coordination of transaction processing (e.g. payment requests, travel authorizations, travel advances, visas, etc.).
- Compile data, perform data entry and data verification in relation to general administration processes (e.g.
- various contact lists, employee leave balances, staff attendance reports, Vehicle Log Sheets review, visitors’ welcome packages, etc.).
- Help ensure administrative systems, processes, and policies are in line with agency standards and donor and local law regulations.
- Coordinate the efficient use of sub-office assets and rented facilities. Help ensure fully compliant procurement of office materials and asset management systems.
- Support implementation of property management processes, such as property receipt and distribution, property labelling, physical counts, etc.
- Coordinate the provision of travel and logistics support and services to staff and visitors. Coordinate event planning activities, including delegation visits, trainings and workshops.
Qualifications, Skills and Experience:
- The applicant for the Catholic Relief Services (CRS) Administrative Officer job must hold a High School diploma. Required. Bachelor’s Degree in Business Administration or relevant field preferred.
- At least two years of work experience in administrative support functions, with increasing responsibility.
- Experience with a local or international NGO a plus.
- Additional education may substitute for some experience.
- Experience and proficient skills in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems.
- Good planning, organizational and time management skills
- Strong customer service orientation with very good communication and interpersonal skills
- Ethical conduct and ability to maintain confidentiality
- Proactive, resourceful, solutions-oriented and results-oriented
- English fluency, local languages spoken in Karamoja region is an added advantage
Agency-Wide Competencies (for all CRS staff)
- These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.
- Serves with Integrity
- Models Stewardship
- Cultivates Constructive Relationships
- Promotes Learning
How to Apply:
All candidates should Email a cover letter and CV only to ug_recruitment@crs.org. Large files and/or scans of documents will lead to rejection of your application, in the subject
line of the email, copy and paste – ADMINISTRATIVEOFFICER only. All applications that do not contain this exact subject line will be rejected and not read.
NB: Only selected candidates will be notified
Deadline: 23rd December 2020