UN Admin Jobs – Programme Assistants – United Nations Population Fund (UNFPA)

UN Admin Jobs – Programme Assistants – United Nations Population Fund (UNFPA)

Job Title:    Programme Assistant

Organization: United Nations Population Fund (UNFPA)

Duty Station: Uganda

Reports to: Programme Coordinator

Grade: GS7

About UNFPA:

UNFPA, the United Nations Population Fund, is the lead UN agency for delivering a world where every pregnancy is wanted, every birth is safe, and every young person’s potential is fulfilled. UNFPA expands the possibilities for women and young people to lead healthy and productive lives. Since UNFPA started working in 1969, the number – and rate – of women dying from complications of pregnancy or childbirth has been halved. Families are smaller and healthier. Young people are more connected and empowered than ever before.

Job Summary:  The Programme Assistant delivers quality services in administration and finance to internal and external clients. Under the overall supervision of the Representative and direct supervision of the Programme Coordinator Gulu Decentralized Office, the Programme Assistant will provide administrative and secretarial support to the sub-Office in Gulu and well as other satellite UNFPA offices in the region as deemed necessary.

The incumbent will support the effective management of UNFPA programme activities in the areas of population and development, reproductive health and gender.

You will demonstrate a client-oriented, results-focused approach to providing administrative and secretarial support to the sub-Office in Gulu and other UNFPA staff based in other districts of the Northern Ugandan region.

Key Duties and Responsibilities:  

• Provide administrative and secretarial support.
• Facilitate incoming missions from Kampala or elsewhere.
• Maintain filing system for UNFPA supported projects in accordance with established classification system.
• Draft correspondences on programme related issues in consultation with programme officers.
• Facilitate logistic support and security related issues.
• Maintain Petty Cash
• Initiate project needs assessment in consultation with programme officers
• Provide overall management of premises.
• Provide support to the sub-office and other satellite offices in the region by coordinating and monitoring relevant business processes and procedures and activities, paying attention to detail and adhering to deadlines.
• Effectively provide general research support from records, reports and prepares periodic and ad hoc reports on programme and project activities.
• Prepare and maintains records documents and control plans for the monitoring of project/programme implementation.
• Organize meetings; initiate and coordinates preparation of agenda and necessary documentation for meetings as well as workshops and conferences.
• Act as Secretary to internal meetings.
• Draft routine correspondences.
• Perform other support duties as required.

Qualifications, Skills and Experience:

• The ideal candidate for the United Nations Population Fund (UNFPA) Programme Assistant job opportunity should have completed Secondary Level Education. Required.
• Five years of relevant experience in administrative and programme support
• Proficiency in current office software applications and corporate IT systems.
• Languages: Fluency in English; knowledge of other official UN languages, preferably French and/or Spanish, is desirable.

Competencies

Values:

• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing diversity in all its forms
• Embracing change

Core Competencies:

• Achieving Results
• Being Accountable
• Developing and Applying Professional Expertise/Business Acumen
• Thinking analytically and Strategically
• Working in Teams/Managing Ourselves and our Relationships
• Communicating for Impact

Functional Competencies:

• Providing logistical support
• Managing data
• Managing documents, correspondence and reports
• Managing information and work flow
• Planning, organising and multitasking
• Supporting financial data analysis

N.B: There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.

How to Apply:

All interested applicants who wish to join the United Nations Population Fund (UNFPA) in the aforementioned capacity are encouraged to click on the link below and follow the application instructions after reviewing the job details.

Click Here

Deadline: 17^th January 2021

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