Administration Officer NGO Jobs – Baylor College of Medicine Children’s Foundation

Administration Officer NGO Jobs – Baylor College of Medicine Children’s Foundation

Job Title:  Administration Officer

Organisation: Baylor College of Medicine Children’s Foundation

Duty Station:  Uganda

About US:

Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda) is an indigenous not-for-profit child health and development organisation affiliated to the Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI), a Network of paediatric HIV/AIDS care and treatment Children’s Clinical Centres of Excellence and international program offices in 11 countries across Africa and Eastern Europe.

Job Summary:  The Administration Officer will review and monitor the implementation of policies and procedures for general office administration, transport, travel, stores and assets management in line with the departmental mission.

Key Duties and Responsibilities:  

• Review and monitor the implementation of proper fleet management procedures, controls and utilization of the organizational vehicles & motor cycles through timely tracking and monitoring and review of fuel consumption tendencies according to the Baylor-Uganda fleet management policy
• Develop annual and quarterly Administration and Logistics related work plans and budget; and submission of monthly administrative related reports to the Administration Manager in line with Baylor operational related policies.
• Establish fleet maintenance controls & procedures and monitor the performance and preparation of monthly management reports on fleet maintenance and cost effectiveness
• Setting up controls of fuel management, monitoring usage and preparation of monthly fuel consumption reports in line with the Baylor Uganda financial manual and fleet management policy
• Contracts Management: Setting up procedures of tracking operational and service contracts and monitoring the performance and advising on the renewal of the services
• Security management: Establishment and implementation of security controls, monitoring performance supervision and preparation of monthly security reports to the Administration Manager
• Develop an administration consolidated operational procurement plan for office supplies and services in line with Baylor Uganda Office management guidelines
• Monitor, track and maintain an updated Fixed Asset Register through update of accurate records on assets within the organization in line with Baylor Uganda operational and financial guidelines
• Stores Management: Review and monitor the implementation of procedures and guidelines on logistics and stores management, posting stores issue vouchers, transfer/shipping of store orders.
• Manage the communications and landline leased lines, staff and district supported HFs airtime services and verification of the invoices to establish their completeness and accuracy so as to ensure value for money and submission to finance for payment.

Qualifications, Skills and Experience:

• The ideal applicant for the Baylor College of Medicine Children’s Foundation Administration Officer job must hold a Bachelor’s Degree (honors) in Administration, Social Sciences or any degree oriented towards Administration. Post graduate qualification in management will an added advantage.
• At least three (3) years relevant working experience in general office administration and fleet management in a reputable organization
• Good interpersonal skills, communication skills and analytical skills.
• Good computer skills and knowledge of computer accounting package
• Knowledge of the local language will be an added advantage

How to Apply:

All candidates should apply online at the link below.

Click Here

• Applications should include a cover letter, CV, daytime telephone contact, three traceable professional references and certified UNEB certificates as well as certified University Transcripts
• You must have at least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE). Only shortlisted candidates will be contacted for interview. Please note only shortlisted candidates will be contacted.

Deadline: 8^thSeptember 2021

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