Senior Logistics, Procurement and Administration Officer Jobs – Inter-Religious Council of Uganda (IRCU)
Job Title: Senior Logistics, Procurement and Administration Officer
Organisation: Inter-Religious Council of Uganda (IRCU)
Duty Station: Kampala, Uganda
Reports To: Head of Finance and Enterprise Development
About US:
Founded in 2001, the Inter-Religious Council of Uganda (IRCU), is an indigenous, national faith-based organization uniting efforts of religious institutions to jointly address issues of common concern. IRCU is constituted by; the Roman Catholic Church (RCC), the Church of the Province of Uganda (Church Of Uganda-COU), the Uganda Orthodox Church (UOC), the Uganda Muslim Supreme Council (UMSC), the Seventh-day Adventist Uganda Union (SDAUU), the Born Again Faith in Uganda (BAF) and the National Alliance of Pentecostal and Evangelical Churches in Uganda (NAPECU). Similarly, IRCU works with other religious organizations, namely the Spiritual Assembly of the Baha’i, the Methodist and Lutheran Churches.
Job Summary: To plan, coordinate, and implement the logistics, procurement and administrative requirements of IRCU. Ensure that purchases, payments and reports are made in time, to support programs in the delivery of logistics while ensuring effective and efficient administration and management in line with policies, systems and procedures in IRCU.
Key Duties and Responsibilities:
- To provide leadership to the administration, procurement and logistics unit
- To assist the organization in preparing the annual Procurement Plan
- To develop and manage the administration, procurement and logistics unit’s budget and accounts
- To perform routine administrative and general office duties according to professional standards and manage the field operations.
- To plan and set annual targets for staff in the unit and the organization as a whole
- To supervise and support staff in the Unit in their work
- To submit regular reports on the unit to the organization
- To initiate the recruitment and selection of suppliers in a timely manner in accordance with the Public Procurement and Disposal of Assets and Regulations
- To propose Evaluation Committee for the Procurement committee for approval
- To collect departmental procurement requirements and compile them into annual and procurement plans
- To submit quarterly procurement requirements to the organization for approval
- To prepare bid documents and recommend procurement methods to the Procurement Committee
- To place orders with suppliers through the use of LPOs
- To receive and open bids, coordinate the evaluation of bids and submit reports thereof to the Procurement Committee
- To provide timely advice to the Secretary-General, the Procurement Committee and the senior management team on matters pertaining to procurements
- To liaise with the Finance and Enterprise Development department to ensure the availability of procurement funds and that supplier are paid in time.
- To develop appropriate systems, procedures and guidelines for the Procurement unit
- To submit statutory and management reports as specified in the Procurement Regulations or as may be required by the Secretary-General
- To manage the disposals of assets in accordance with the law and regulations
- To supervise staff, assess performance and identify training needs and recommend appropriate training
Qualifications, Skills and Experience:
- The ideal applicant must hold a Bachelor’s Degree in Procurement, Purchasing and Supply Chain Management or Business Administration (majoring in procurement)
- Professional qualifications from the Chartered Institute of Purchasing and Supply (CIPS) or equivalent
- Knowledge of Navision system
- At least five (5) years of experience, two (2) of which in procurement management or in a similar position in a public institution
- Strong communication and negotiation skills
How to Apply:
Please send a copy of your CV with a cover letter indicating 3 referees, one of whom should have been a direct supervisor. You are required to submit a letter of recommendation from a religious leader of your place of worship.
Email to : careers@ircu.or.ug
Only shortlisted candidates will be contacted.
Deadline: 31st May 2022 at 5:00pm
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