Accountant Job Opportunities – Sombha Solutions Store
Job Title: Accountant
Organization: Sombha Solutions Store
Duty Station: Kampala, Uganda
Reports to: Operations Manager – Enabling Functions (OM-EF)
About US:
Sombha Solution Store is a Ugandan-owned technology and communications services provider founded in 2014 and is licensed by Uganda Communications Commission (UCC) to provide voice and data services in Uganda.
Job Summary: The Accountant will be responsible for:
- Point of contact for accounting issues
- Accounts receivables tasks
- Accounts payables tasks
- Weekly requisitions and payments tasks
- Credit control tasks
- Taxes, social security and other levies tasks
- Documentation
- Reporting.
Key Duties and Responsibilities:
Point of Contact for Accounting Issues
- Act as the point of contact for both internal and external parties for all accounting related issues.
- Liaise with and manage relationships with finance partners e.g. auditors, banks e.t.c.
- Ensure that the company is complying with all government accounting and financial regulations.
- Perform accounting and clerical work.
- Work with and review output from any outsourced partners e.g. finance, auditors e.t.c.
- Provide assistance and support to company staff.
- Work in accordance with established standards, procedures and applicable laws.
Accounts Receivables Tasks:
- Draft all invoices and share with the OM-EF for approval before sending them.
- Timely send invoices to the relevant parties.
- Regularly follow up and remind relevant parties about timely payment of invoices via phone call, email or in person visits.
- Post payments by recording cash, checks, bank transfer and all payment transactions.
- Bank all collections in a timely manner.
- Regularly update and share records of amounts received with the relevant persons.
- Prepare and regularly review the accounts receivables report to track due dates and defaulters.
Accounts payables tasks:
- Receive, verify and record all invoices from suppliers or that fall in the accounts payable category.
- Track invoice ageing and ensure timely payment to relevant parties.
- Follow up and get required proofs of payment from relevant parties.
- Review and verify supplier accounts by reconciling monthly statements and resolve invoice or payment discrepancies.
Weekly requisitions and payment tasks:
- Receive and compile weekly requisitions and approved expenditures.
- Draft the weekly payables and share with C-level management for approval.
- Process approved payments.
- Prepare cheques and process their signing and withdrawal or receipt by relevant parties.
- Withdraw petty cash and disburse and report on usage.
Credit control tasks:
- Collect amounts owed to the company from relevant parties and provide them required proofs of payment and documentation.
- Make phone calls, send email and make in person visits to defaulting customers to ensure timely collection of outstanding balances.
- Draft demand notes for defaulters and share with the OM-EF for approval before sending.
- Send approved demand notes to customers and regularly follow up with relevant parties until payment is effected in time.
- Review and reconcile customer disputes regarding payment of outstanding balances.
- Provide customer service regarding collection issues, process customer refunds, process and review account adjustments and short payments.
- Advise the OM-EF, where necessary, regarding negotiation of payment plans with customers.
- Advise the OM-EF, where necessary, regarding bad debts.
Taxes, Social Security and Other Levies Tasks
- Regularly compile and submit to the OM-EF for approval all declarations of taxes, social security and other levies.
- Ensure that all levies are declared / submitted in time to the relevant parties.
- Ensure timely payment of levies and advise where penalties may be accruing.
- Keep an up to date record of taxes and levies declarations and payments and share with the relevant persons when needed.
- Work with contact points from the relevant parties to reconcile the company accounts with them.
- Collect and file all proofs of payments.
Documentation:
- Verify the accuracy of invoices and other accounting documents or records.
- Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable).
- Where necessary, enter data into computer system.
- Reconcile records with internal and external parties.
- Keep organized and up to date hard and soft copy files of all accounting information.
Reporting:
- Compile data and prepare required draft accounting reports and share with the OM-EF for review and approval before sending.
- Prepare requested budgets.
- Share reviewed and approved reports with the relevant parties.
- Attend meetings where necessary.
Other tasks:
- Ensure business is conducted with high integrity, confidentiality and that behavior aligns with company values.
- Implement and abide by all quality, health, safety and environment (QHSE) policies.
- Perform assigned QHSE roles and responsibilities.
- Work with support departments to ensure smooth operations.
- Recommend actions to resolve discrepancies.
- Research and track accounting discrepancies and recommend to the OM-EF for resolution.
- Perform other relevant tasks as assigned.
Qualifications, Skills and Experience:
- The applicant must hold a higher diploma level or certification in accounting or related field
- Three years of work experience in a related field. A Bachelor’s degree in accounting is desirable.
- Knowledge of book keeping, NSSF filing, URA and tax filing.
- Experience with credit control and collections
- Attention to detail.
- Strong customer service and interpersonal skills
- Excellent written and spoken English language skills
- Strong oral, written and listening communication skills
- Ability to multi-task, prioritize, and manage time effectively
- Ability to work under pressure and out of regular work hours
- Ability to work both independently and in a team-oriented, collaborative environment.
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Excel, and G-Suite applications).
Desirable
- Previous accounting work experience
- Finance education / experience
- Strong analytical skills
- Strong organizational skills
How to Apply:
All interested candidates can send in their applications with detailed updated CVs to: jobs@sombha.com
Deadline: 18th June 2018 by 5:00pm
: List of Current Job Vacancies / Opportunities in Uganda
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