Administrative Assistant UK Charity Jobs – Medical Research Council (MRC) UK / UVRI
Job Title: Administrative Assistant
Organization: Medical Research Council (MRC) UK / UVRI
Duty Station: Mulago, Kampala, Uganda
Reports to: Project Leader
Position Code: AA618
About US:
The MRC/UVRI Uganda Virus Research Unit on AIDS was established following a request in 1988 from the Uganda Government to the British Government for collaboration on the research of HIV (Human Immunodeficiency Virus) infection and AIDS (Acquired Immunodeficiency. The Unit is a center of excellence in HIV/AIDS related research. It conducts large-scale epidemiological and intervention studies, clinical trials, virological and immunological research and behavioural studies, and has generated a wealth of research results that have been used to inform policy and practice that have led to a large number of scientific publications in peer reviewed journals over time.
Job Summary: The Administrative Assistant will provide overall support for the smooth running of the ICC/MET project activities
Key Duties and Responsibilities:
- Ensures timely allocation of facilities including transport for project use
- Ensuring availability of petty cash for project refunds and reconciling it with the Project Administrator.
- Tracks all project procurements for items and supplies, confirms receipt in liaison with the Procurement Officer.
- Manages project stores and reconciles supplies balances at every end of month with the Project lead.
- Responsible for all project related travels and works with concerned individuals to ensure timely arrangements for bookings and facilitation.
- Ensures all project assets are tagged and securely kept and reconciles list quarterly together with the project lead.
- Ensures all project expenses meet available financial and accounting procedures and accounts for all project expenses in a timely manner.
- Ensures a healthy communication between the project and the Entebbe and Mengo station administrations for all requests and suggestions.
- Helps with the planning and preparation for all project training initiatives.
- Represent the project in the station Management meetings
- Supervises the Office Attendant (where available) while ensuring optimum performance and annual evaluation
- Responsible for Project staff welfare in consultation with the project lead supports orientation of new staff on the project in liaison with the project lead
Qualifications, Skills and Experience:
- The applicant for the Medical Research Council (MRC) UK / UVRI Administrative Assistant job placement must hold a Bachelor’s degree in degree in Business Administration or a related field with an additional qualification in Procurement and supply chain management.
- Basic accounting knowledge is an added advantage.
- One year of experience working in a large international or research organization supporting project implementation.
- Should have knowledge of using Navision ERP
- Must have people, financial and logistical management skills
- Must have good computer skills.
Competencies:
- Personal Integrity
- Emotional Resourcefulness
- Ability to Learn
- Forward Thinking
- Reliability
- Openness to Others
- Independence
- Analytical Thinking
- Conceptual Thinking
- Proactivity
- Results Orientation
- Thoroughness
How to Apply:
The candidates should send their application letters, curriculum vitae including names, email addresses and telephone contact details of three (3) referees, plus copies of academic qualifications should be e-mailed to recruitment@mrcuganda.org. NB: Please quote the following position code in the subject line of the email: AA618. Please also fill the following online form accordingly after submitting the application documents on the e-mail above. Click Here
Address to:
The Human Resource and Administration Manager
MRC/ UVRI and LSHTM Uganda Research Unit
P.O. Box, 49 Entebbe.
Uganda
NB: Only shortlisted candidates will be contacted for interviews. Note that academic qualifications will be subjected to verification by the issuing institutions. Please note that the Unit became part of the London School of Hygiene and Tropical Medicine effective 1st February 2018.
Deadline: 13th July 2018
: List of Current Job Vacancies / Opportunities in Uganda