Communication and Documentation Coordinator Jobs – SEATINI Uganda
Job Title: Communication and Documentation Coordinator
Organization: Southern and Eastern Africa Trade Information and Negotiations Institute (SEATINI) Uganda
Duty Station: Kampala, Uganda
Reports to: Programs Manager
About US:
Southern and Eastern Africa Trade Information and Negotiations Institute (SEATINI) Uganda is a Pan African Civil Society Organization founded in 2001, with a major aim to strengthen stakeholders’ capacity to influence trade, tax, and related policies and processes through research, advocacy, training and information sharing. Over the years, SEATINI-Uganda has, through working with stakeholders, both state and son-state actors, lobbied and contributed to efforts to promote Regional Integration, Continental Unity and meaningful integration of Africa in general and Uganda in particular in the global economy.
Key Duties and Responsibilities:
- Collaborate with management to develop and implement an effective communications strategy based on our target audience.
- Oversee the maintenance of all SEATINI-Ug data base (both online and offline) including the website, list serves and social media accounts
- Provide vision, purpose and advice to SEATINI-Ug on strategic priorities and approaches that advocate/ sensitize communities on trade, tax, and related policies and processes through research, advocacy, training and information sharing, women’s empowerment and rights, as well as gender equality. This involves coming up with the best approaches for organizational relations, community mobilization, awareness creation, and organizing stakeholder briefings and events with and on behalf of SEATINI-Ug.
- Oversee the development and dissemination of knowledge through production of communications tools and other knowledge products such as newsletters, stories of change booklets, and end of project documentation reports, photo story books, departmental and annual reports and training resources.
- Write, edit, and distribute content, including publications, press releases, website content, annual reports, speeches, and other marketing material that communicates the organization’s activities, products and/or services.
- Respond to media inquiries, arrange interviews, and act as a spokesperson for the organization.
- Establish and maintain effective relationships with journalists, media houses, and maintain a media database.
- Facilitate communication with all partners using all appropriate channels such as the website, newsletter, email, advertising etc. including the Board, Media, Key Line Government Ministries, Development Partners, Project Beneficiaries, like minded individuals and organisations, as well as the general public.
- Support departmental staff for effective implementation, monitoring and evaluation of projects through regular telephone calls, email communication and face to face interactions.
- Monitor and analyze policy framework issues affecting SEATINI-Ug work whilst consequently advising on relevant advocacy issues.
- Seek opportunities to enhance the reputation of the brand, and coordinate publicity events as required.
- Maintain records of media coverage and collate analytics and metrics.
- Proficiency in design and publishing software.
- Manage conflict as it arises and escalate to management.
Qualifications, Skills and Experience:
- The applicant should preferably hold a Bachelor’s Degree in communications, journalism, public relations, social sciences, international relations, or a related field.
- At least three to five years of relevant experience in a communications and documentation role.
- Knowledge of desktop publishing software (InDesign/Photoshop).
- Excellent verbal, written, and interpersonal skills.
- Good time management and organizational skills.
- Good IT skills, including databases and office software packages;
- Proficient in Microsoft Office, content management systems, and social media platforms.
- Fluency in English is required. Knowledge in any other official language will be an additional advantage.
Key Competences
- Teamwork and collaboration
- Effective Communication
- Respect for organizational, intercultural and ethical values
- Learning and Innovation
- Resource mobilization and fundraising
- Creative Problem Solving
- Inclusive Collaboration
- Stakeholder Engagement
- Leading by Example
- Functional competencies:
- Excellent communication skills. Communicates sensitively, effectively and creatively on cross cutting issues;
- Proven networking skills, and ability to generate interest in SEATINI-Ug’s mandate;
- Strong initiative-taker;
- Very effective at multi-tasking;
- Focuses on impact and results;
- Interacts effectively with all levels of the organization, including senior management;
- Consistently approaches work with energy and a positive, constructive attitude;
- Identifies opportunities and builds strong relationships with stakeholders and partners;
- Demonstrates exceptional ability to remain calm, in control and good humored even under pressure and tight deadlines.
How to Apply:
If your career aspirations match this role, please hand deliver your application letter and CV with three Referees to the Country Director through the Human Resource, SEATINI Uganda, Plot 806, Block 213, Bukoto-Kisasi Road – Kampala, OR by Email to: seatiniugjobs@gmail.com
Deadline: Friday 13th March 2019; 17:00 hrs.
NB: Only short-listed candidates will be contacted. Female candidates are encouraged to apply.