Deputy Bursar – Projects, Budgeting and Capital Development Employment Opportunity – Kyambogo University
Job Title: Deputy Bursar – Projects, Budgeting and Capital Development
Organization: Kyambogo University
Duty Station: Kampala, Uganda
Reports to: University Bursar
About US:
Kyambogo University is the second largest Public University in Uganda. Since its formation in 2003, the University has established itself as one of the leading Universities in Uganda offering a number of academic programmes in line with vocational education, teacher training, hands-on engineering, special needs training, social sciences, pure and applied sciences, entrepreneurship and management that meet the Market remands and development needs of the Country. The Strategic Focus Areas of the University include: Teaching Learning; Research, Innovation and Knowledge Generation; Physical Infrastructure, Facilities and ICT Development; Institutional Development and Strategic Marketing.
Job Summary: The Deputy Bursar – Projects, Budgeting and Capital Development will ensure efficient and effective financial management of projects undertaken by the University and to develop appropriate strategies for budgeting and monitoring all different operations of the University. The incumbent will also ensure efficient and effective management of payroll and timely payment of salaries and wages.
Key Duties and Responsibilities:
- Formulate appropriate strategies for budgeting and monitoring all the revenue and expenditure relating to capital development projects and operational activities.
- Ensure timely preparation of corporate budget and annual budget by consulting and coordinating all Deans of Faculty, Directors of School and Heads of Departments.
- Compile and analyse financial information to prepare entries to accounts such as cash books entry journals ad general ledger accounts.
- Ensure timely preparation and production of payroll.
- Ensure timely and accurate payment of salaries and wages.
- Review all financial transactions to ensure they are properly documented in accordance with accounting policies and procedures.
- Ensure the analysis of financial information on assets, liabilities and capital development projects to ensure that balance sheet, surplus and loss statements and other reports to summarize current and projected financial position are prepared.
- Audit contracts, orders, and vouchers and preparing reports to substantiate individual transactions prior to settlement.
- Ensure proper maintenance of financial information system to cover general ledger, job costing as well as a fixed assets management register for documenting acquisition, maintenance, valuation, depreciation, capitalization, replacement and disposal of assets.
- Ensure the reconciliation of all income statements against expenditure to ensure that records of income, creditors and debtors are completed at the end of each month.
- Review analysis of activities, costs, operations and forecast data to determine the progress of each project against budget.
- Prepare each project against budget.
- Prepare monthly and quarterly financial reports.
- Assist the University Bursar in preparing final accounts.
Key Outputs:
- Appropriate strategies for budgeting and monitoring revenue and expenditure developed.
- Corporate budget timely prepared.
- Financial information analysed.
- Payroll timely prepared and produced.
- Salaries and wages accurately and timely paid.
- Financial information on assets, liabilities and capital development projects maintained and analysed.
- Reconciliation of income statements against expenditure carried out.
- Monthly and quarterly financial reports prepared.
Qualifications, Skills and Experience:
- The applicant must hold a Master’s degree in Commerce, Accounting and Finance or Business Administration (accounting or Finance Option)
- Bachelor’s degree in Commerce, Economic (Finance Option) Accounting and Finance of Business Administration
- Full professional Accounting qualification such as ACCA, CPA or ICMA.
- Should have strong leadership and communication skills.
- Must be a member of a recognised professional accounting body like the Institute of Certified Public Accounts of Uganda (ICPAU) or equivalent.
- A minimum of three (3) years’ working experience at the level of Senior Assistant Bursar or equivalent level from a reputable organisation.
- Age limit: below 55 years at the time of application
How to Apply:
All suitably qualified and interested persons who meet the minimum requirements should submit their applications together with the following:
- A detailed and up-to-date Curriculum Vitae.
- Certified copies of academic transcripts, certificates, and professional qualifications, appointment letters, and in case of health workers; registration certificates and valid practicing license from relevant professional bodies.
- Names and addresses of three referees.
- Copies of the National Identity Card, birth certificate or copies of relevant pages of the passport and National ID indicating the applicant’s date of birth.
Applications should be addressed to:
Director Human Resources,
Kyambogo University,
Second Floor, Administration Block (Records Office)
P.O. Box 1,
Kyambogo, Kampala. Uganda
Deadline: 29th June 2018
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