Entry Level Finance and Administration Officer NGO Job Opportunities – Finn Church Aid (FCA)
Job Title: Finance and Administration Officer
Organisation: Finn Church Aid (FCA)
Duty Station: Uganda
Reports to: Project Manager
About US:
Finn Church Aid is Finland’s biggest development co-operation organisation and the second biggest organisation in Finland working in humanitarian aid. Finn Church Aid is a member of the ACT Alliance (ACT), an alliance of faith-based development and humanitarian aid organisations forming one of the world’s largest aid organisations. Finn Church Aid is committed to continue working until people in need of assistance can make their own living and fulfil their basic needs. Finn Church Aid also campaigns for dignity and justice.
Key Duties and Responsibilities:
- Assist in preparing and maintaining the project account in accordance with FCA Financial Policies and procedures
- Ensure financial compliance, accuracy and completeness of data for its inclusion into statement of accounts and adjustment of budgets related to the project.
- Assists the project manager in maintaining efficient financial control (of cash flows, local payment, etc.), accountability standards, procedures and records;
- Support and assists the Project Manager and the project staff on all aspects of allowances, salary advances, travel claims and other financial matters, and calculate and authorize payments due for claims and services.
- Prepares detailed cost estimates, and participates in budget analysis of project activities, as required.
- Manages money transfers and bank relations.
- Assist in preparing monthly financial reports in line with the monthly reporting timetable
- Provide timely and appropriate financial information to project manager and budget holders.
- Ensure compliance with government regulations in financial and other matters (taxation and approval from local authorities); and timely payment of taxes
Administration
- Ensure that timesheets are completed by all staff on a monthly basis.
- Assist the field offices in strengthening systems and operational functions in relation to general administration,
- Ensure FCA Procurement Policies compliance.
- The jobholder will also maintain hard and electronic files and update data base systems ensuring timely and appropriate recording, safekeeping and disposal of confidential information
- Ensure proper management and maintenance of IT and communications (laptops, printers, telephone and other means related to Information Technology and Communication).
Qualifications, Skills and Experience:
- The ideal candidate for the Finn Church Aid (FCA) Finance and Administration Officer job placement should preferably hold a University degree or equivalent in accounting, finance, Business Administration or other closely related field
- At least two to four years of experience in a similar position.
- Accountancy and Administration skills.
- Knowledge and experience in managing budgets
- Previous experience in managing EU funded projects
- Extensive knowledge of Quick books is an asset.
How to Apply:
All qualified and interested candidates should hand deliver their applications to the following addresses;
Head Office: Finn Church Aid (FCA), Plot 1495, Roche Close – Muyenga, Off Tank hill Road, P.O. Box 21826, Kampala – Uganda Tel: +256 392177266
Field Offices: Arua, Yumbe and Adjumani.
Deadline: 22nd May 2018