Entry Level Finance and Human Resources Assistant NGO Jobs – Medecins Sans Frontieres (MSF)
Job Title: Finance and Human Resources Assistant
Organization: Medecins Sans Frontieres (MSF)
Duty Station: Uganda
About US:
Medecins Sans Frontieres (MSF) is an International independent medical humanitarian Organization that delivers aid to people affected by armed conflict, epidemics, natural disasters and exclusion from health care. MSF offers assistance to people based on need irrespective of race, religion, gender or political affiliation.
Key Duties and Responsibilities:
- Execute administrative and legal related tasks, under supervision of the Administrator, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
- Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
- Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
- Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
- Update Social security & Tax office employee files in order to meet legal requirements and duties.
- Draw up monthly pay slips for all staff, editing and updating necessary data, to ensure punctuality and accuracy of staff payroll.
- Draw up the final pay slip and employment certificate for end of contracts, to meet legal requirements while defending MSF’s interests.
- Follow up all expiring rental contract dates and inform the Administrator in order to leave enough time to arrange a renewal or look for some other alternative.
- Assist the Administrator in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
- Process the payment to suppliers and keep strict on all documentation involved, informing the Administrator of any sort of disparity.
- Carry out all accounting tasks in order to ensure strict control of all expenditures and reliability of statements and documentation.
- Make all administrative information available to the staff (posting, meetings, etc.).
- Classify and prepare all accounting pieces as requested by the Administrator.
- File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administrator and/or the Accounting Manager (ACMA).
- Support the Administrator in translating documents into local language. Assist the Administrator in meetings upon request.
Qualifications, Skills and Experience:
- The ideal candidate should preferably hold a Diploma in finance, business or administration related field
- At least two years of previous working experience in relevant jobs.
- Excellent English essential, Lugbara or other local languages are an asset
- Essential computer literacy (word, excel, internet)
How to Apply:
All suitably qualified and interested candidates are invited to deliver their application package (CV, application letter, copies of academic and work certificates) to:
Field Administrator
Médecins Sans Frontières
African Quarters
LUKUTUA Ward TTC Yumbe
Or by e-mail: msff-yumbe-adm@paris.msf.org
NOTE: The candidature files will not be returned. Only photocopies of important documents should be submitted. Only persons responding to the job profile will be contacted for a written test and/or interview. No monetary, goods or service offers, nor favoritism, will be tolerated in a recruiting process. MSF reserves the right to refuse any candidate having benefited from such acts. Any illicit solicitations can be reported to the justice system.
Deadline: 25th June 2019 at 5PM
: List of Current Job Vacancies / Opportunities in Uganda