Entry Level Office Assistant NGO Jobs – RAIN (Aidenvironment)
Organisation: RAIN (Aidenvironment)
Duty Station: Uganda
About US:
RAIN (a brand of Aidenvironment) is implementing, with funding from the IKEA Foundation, the ‘’Green Future Farming” (GFF) project. The 4-year project (2019 – 2023) aims to provide learning on how productive livelihoods and local agricultural business opportunities can be created in the East African region. The project does this by combining investment in landscapes, mainstreaming regenerative agriculture and strengthening local value chains in Uganda, Kenya and Ethiopia. In Uganda, the project is implemented in Kapchorwa, Bukwo and Kween Districts. The districts are home to some of the best coffee producers in Uganda. Unfortunately, the production of coffee comes with environmental hazards and lacks opportunities to build up strong livelihoods for the (young) population in the area.
Key Duties and Responsibilities:
- The Office Assistant will support the administration of logistics and finances of the office under supervision of the administrator based at our Kampala office;
- Prepare and submit periodic budgets, accountabilities, requisitions to the finance manager;
- Maintain supply inventory (monitor level of office supplies and handle shortages);
- Maintain office equipment and an asset register;
- Provide administrative and logistical support to field staff;
- Communicate regularly with the administrator on progress of different tasks;
- Assist in organising dialogue meetings with key stakeholders;
- Maintain the office petty cash in accordance with the finance manual and standard operating procedures;
- Act as the first point of contact between the organisation and clients, partners, and other stakeholders visiting the office;
- Responsible for printing, copying, scanning, and filing of documents;
- Perform other related tasks if/when requested by the administrator or colleagues.
Qualifications, Skills and Experience:
- The Office Assistant should hold a relevant degree/diploma in the field of finance and administration;
- At least two years of working experience, preferably in an NGO or private sector setting;
- Working knowledge of Microsoft programmes (Word, excel, MS outlook) and use of internet;
- Excellent written and oral communication skills;
- Good planning and organizational skill.
- Proficiency in the English language (speaking and writing) is a must while that in the local language (Kupsabiny) is a plus.
How to Apply:
All candidates should send their updated CVs, motivational letters and copies of academic documents by email to raymond@aidenvironment.org (with copy to eastafrica@aidenvironment.org) with the subject “Office Assistant – Kapchorwa.”
NB: Female candidates are encouraged to apply.
Deadline: 21st April 2020