Finance & Administration Assistant USAID Project Jobs – FHI 360
Job Title: Locum Finance & Administration Assistant (Fresher Jobs)
Organisation: FHI360
Duty Station: Kampala, Uganda
About US:
FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.
Key Duties and Responsibilities:
- Ensure that payments to vendors are processed timely in line with FHI 360 policies.
- VAT schedule preparation, follow up on receipts from suppliers, timely submission of VAT schedule and supporting documents to USAID
- Filing of payment vouchers Stamping payments “PAID” and scanning payment documents on a weekly basis and sharing these with the SFO for uploading on share point
- Processing staff travel and work advances and follow up review of expense reports, other requests against supporting documentation for accuracy and completeness.
- Review all invoices received from suppliers for approval prior to payment processing
- Prepare and set up invoices for payments by electronic transfer (online) and by cheque.
- Enter transactions into Accounts payable template following chart of accounts for posting and payment processing
- Maintain files and documentations thoroughly and accurately in manner that eases retrieval for audit, donor reporting and other usage.
- Provide supporting documentation needed for both audit, donor compliance purpose.
- Manage and update the Fixed Asset Register and submit this on a quarterly basis for review.
- Logistical support to country office and program team in implementation of activities
- To ensure ensure cleanliness and security at the office premise resulting in safety of staff and property.
- Logistical support during workshops, conferences, meetings,
- Any other duties that may arise as delegated by the Supervisor or HOD.
Qualifications, Skills and Experience:
- The ideal candidate must hold a bachelor’s degree in accounting from a recognized university with full CPA qualifications
- A minimum of three years of experience in a USAID funded organization.
How to Apply:
All interested individuals are encouraged to send their application to Uganda.procurement@fhi360.org Kindly note that only shortlisted candidates will be contacted
Deadline: 27th August 2021 by 5:00pm
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