Finance & Administration Officer NGO Jobs – GOAL International
Job Title: Finance & Administration Officer
Organisation: GOAL International
Duty Station: Kaabong, Uganda
Reports to: Senior Financial Accountant
About US:
GOAL International is an international non-profit organization that was founded in 1977 and works to promote the realization of the fundamental rights of the poor, the vulnerable, and those affected by humanitarian crisis. GOAL currently works in 16 countries, with our head office in Dublin, Ireland.
Job Summary: The Finance & Administration Officer will strengthen finance and Administration within the GOAL Kaabong and Abim Offices and provide financial and administrative support.
Key Duties and Responsibilities:
Finance
- Month-end Reporting: Maintain bank and cashbooks and ensure that all transactions are recorded and coded to appropriate donors and projects and that bank and cash accounts are reconciled on a timely basis as required, signed safe count sheets and cashbooks submitted to Kampala finance on the last working day of the month. Collect bank statements on the first working day of the month and submitted to Kampala finance. Ensure that Fixed Assets (FA) check is performed by WD three and monthly cashbook accountability submitted to Kampala by WD five
- Budgeting: Provide support to the Programme Manager and project managers to create accurate and realistic annual project, equipment and core cost budgets
- Monthly rolling budgets: Providing assistance to the programme manager and individual project managers where applicable to review and update monthly Budget Monitoring Tools (BMT), to submit the reviewed BMTs in line with agreed deadlines.
- Reporting: Provide timely and accurate weekly and monthly financial reports to Kampala Finance for review.
- Liaising with Finance in Kampala as necessary
- Liaise with banks on any financial related matters
- To support the organisation in ongoing risk management at a field level and to support the fulfilment of the GOAL Uganda finance plan objectives
- To attend monthly stock counts on behalf of finance department
- Ensure that monthly fund requests based on projected field activities and office running costs for Kaabong and Abim are sent to Kampala by the end of the month for the coming period
- Petty cash maintenance and bank register maintenance, ensuring all expenses are reasonable and appropriately authorized and recorded
- Monitoring floats outstanding and ensuring they are cleared on a regular basis
- Ensuring all purchases have been made following GOAL purchasing procedures and have all relevant supporting documentation attached to payment requisition
- Provide cover for other field offices whenever necessary
- Perform any other duties as assigned
Personnel & Administration
- Act as HR focal person for the Kaabong and Abim field offices
- Submit a monthly summary leave report (Annual, sick, study, etc.) each month to the programme manager, ensure that all leave is adequately authorised and planned.
- Ensure all new staff have signed their contract of employment and copies of all relevant HR documents are kept up-to-date in the Kaabong and Abim HR files while originals are sent to Kampala in line with HR guidelines
- Ensure all documents concerning personnel are confidentially and properly filed
- Ensure that all payslips are appropriately authorised, delivered to staff with staff acknowledging receipt and storing the electronic copies confidentially
- Ensure that 100% timesheets are filed on a monthly basis
- Ensure that all staff have completed annual performance appraisals on time
- Ensure that all staff are appropriately inducted in line with HR guidance
- Supervise the office cleaners
Qualifications, Skills and Experience:
- The ideal candidate for the GOAL International Finance & Administration Officer job placement must hold a University degree in Accounting, Finance or related field
- A qualified or part-qualified accountant (Chartered, Certified or Management)
- A minimum of three years’ experience in a finance related role preferably within an NGO environment is desirable
- Ability to work with minimal supervision
- Excellent written and spoken English, outgoing personality with excellent communication and training skills
- Ability and willingness to travel and work in remote areas
- Excellent computer skills including proficiency in Microsoft Excel and Word and if possible have knowledge of Sage desirable or a similar package.
How to Apply:
All suitably qualified and interested applicants who meet the requirements should submit their applications which must include at least 4 reference contacts (2 professional, 2 character references, including your supervisor and the most recent/previous employer), and daytime contact number to; The Human Resource Manager, GOAL Uganda on the email: recruitment@ug.goal.ie. PLEASE DO NOT ATTACH CERTIFICATES, indicate the job title in the subject line.
Deadline: 26th February 2019
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