Finance and Administration Manager Job Placement – Ministry of Agriculture, Animal Industry and Fisheries
Job Title: Finance and Administration Manager
Organization: Ministry of Agriculture Animal Industry and Fisheries
Duty Station: Entebbe, Uganda
About US:
The functions of the Ministry of Agriculture, Animal Industry and Fisheries (MAAIF) are derived from the Constitution of the Republic of Uganda, the Local Governments Act (1997) and the Public Service Reform Programme (PSRP).
Job Summary: The Finance and Administration Manager (FAM) reports directly to the project Manager, and is responsible for financial management of the project and for maintaining all project accounts in good order. As head of the finance unit, the FAM will take charge of all matters in the project accounting cycle. The project accounting cycle to be overseen by the FAM starts from financial-related inputs in AWPB preparation and budget control, committing funds, disbursements and cash flow management in an effective and efficient manner, financial reporting to ensuring smooth audits and facilitation for supervision missions on all financial management aspects. The position is based in the Kampala project office, with frequent travels to the field. The FAM will be responsible for expediting all loan management and disbursement activities through MAAIF systems.
Key Duties and Responsibilities:
- Installation of appropriate accounting/reporting systems to ensure that the PMU and especially the Project Manager are regularly informed of on-going financial status and transactions.
- Ensure timely capture of National Oil Palm Project GoU budget IFMS as required by the GoU budgeting processes and calendars to be able to access counterpart funding.
- Communicate to all implementing partner institutions, service providers and districts their financial responsibilities, the funds available and how to access it, and the requirements of reporting and record keeping in accordance with prevailing government practices which are acceptable to IFAD.
- Ensure that all project funds are used in accordance with the conditions of the financing agreements, with due attention to economy and efficiency, and only for the purposes for which the funds were provided
- Ensure that all necessary supporting documents, records and accounts are kept in respect of all project activities, with clear linkages between the books of account and the financial statements presented to the financiers
- Ensure that designated account and operational accounts are maintained in accordance with the provisions of the financing agreement and in accordance with the financier’s rules and Procedures
- Contribute to the preparation of the Project Implementation and Financial Manuals
- Ensure the Project’s Financial Procedures as detailed in the Project
- Implementation and Financial Manuals are strictly adhered to by all Project staff and executing agencies at the national and local levels
- Ensure that the financial statements are prepared in accordance with International Public Sector Accounting Standards as adopted in Uganda, and advising the Project Manager on the Project financial status and trends
- Liaise with external auditors to audit the project accounts to meet the required submission dates by both GoU and IFAD
- liaising with the District Accountants from the Project districts and the lead Project agency to ensure that SOEs are prepared in a timely manner and forwarded to the Ministry of Finance, Economic Planning and Development;
- Facilitate the timely disbursement of funds to the various accounting units, ensuring adherence to Government of Uganda’s financial practices and circulars as issued from time to time
- Process documentation and follow up on disbursements from the government and IFAD to ensure that releases are not delayed.
- Ensure that funds for project implementation are disbursed in a timely manner to enable project interventions to be carried out on time
- Any other duty as may be assigned by the Project Manager
Qualifications, Skills and Experience:
- The applicant must hold a Masters’ degree in economics, finance, or accounting, and must be a certified public accountant, with ACCA, CPA-U or CPA-K and a full member duly registered with the Institute of Certified Public Accountants of Uganda (ICPAU)
- Bachelors in Accounting and Finance, Business Management or Business Administration majoring in accounting
- At least eight years of relevant work experience, including at least four as a financial manager or accountant in government/donor programmes or large institutions.
- At least a credit in O-level mathematics
- Strong managerial skills and demonstrated capacity to manage people and interact with a wide range of private sector partners and government representatives
- Knowledge of work planning, budgeting and reporting
- Knowledge of Government of Uganda Accounting Procedures
- Knowledge of Integrated Financial Management System (IFMS) and mapping of the system desired
- Knowledge of loan accounting and experience in banking highly desirable
- Excellent quantitative and analytical skills
- Computer-literate including accounting packages and well-versed in the use of Excel, Word and basic data base set-ups.
- Speaking local languages of where the hubs are located (TBD) is highly desirable
- Be a Ugandan Citizen
How to Apply:
Applications should be addressed to the Permanent Secretary, Ministry of Agriculture, Animal Industry and Fisheries, P.O. Box 102 Entebbe and should reach the Ministry Registry
Deadline: Friday 24th January, 2020 by 4.00 pm.
: List of Current Job Vacancies / Opportunities in Uganda