Finance and Administrative Director Job Career – Pact
Job Title: Finance and Administrative Director
Organization: Pact
Duty Station: Uganda
About us:
At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant. Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.
Department
Program Delivery (PDEL) – Pact exists to help create a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future. The Program Delivery Team, contributes to realizing this purpose by: Forging smart partnerships and treating all people with dignity and respect; Applying organizational policies and regulatory compliance appropriately and consistently; Facilitating team spirit among colleagues and promoting the organization through communications; Influencing decision makers through focused, relevant communications; Continually striving to learn and share knowledge and find small ways to make the workplace more enjoyable for all; Cultivating and harvesting innovation; Contributing to the organization’s ability to think and act strategically at all times; Inspiring and spreading our desired organizational culture across the global enterprise.
Job Summary: The Finance and Administrative Director, determined as Key Personnel, directs the overall financial activities of the Integrated Child and Youth Development (ICYD) Activity program, including the accounting, invoicing, contracts management, procurement, risk management, and administrative activities. The Finance and Administrative Director ensures that adequate and appropriate internal controls are in place in compliance with USAID and PEPFAR policies and procedures, to meet generally recognized accounting standards. This position is contingent upon award.
The ICYD activity will address USAID/Uganda’s development objectives relating to child wellbeing, education, and youth development. This activity will be a flagship program administered by the Office of Education, Youth, and Child Development, the unit responsible for the Mission’s education and PEPFAR/OVC funding streams.
ICYD must use an integrated approach to realize the following objectives;
- Children and youth have improved learning outcomes;
- Children and youth are safe and healthy in their community and learning environments; and,
- Youth practice positive behaviors and are able to make informed decisions about their lives and relationships.
The ICYD Activity will need to contend with several mandatory pathways to achieve the three stated objectives. These include:
- Build from recent EGR support to MOES and target districts.
- Address primary school retention through a combination of family, community and school-based interventions that address known critical drivers of school dropout.
- Provide critical OVC services directly for up to two years while building the capacity of local partners to transition to prime awards with USAID/Uganda.
- Provide technical assistance and coordination to OVC service providers in service delivery districts.
- Deliver effective technical assistance and support to MGLSD and other public/private institutions to progressively transition OVC service delivery from USG support.
- Address sub-national constraints to priority outcomes through high-impact local partnerships.
Key Duties and Responsibilities:
- The Finance and Administrative Director manages all bookkeeping, bank accounts and cash flow, and manages project funds for the appropriate execution of the project.
- The Finance and Administrative Director also has the responsibility to track project expenses and to prepare monthly financial reports and annual budget projections to ensure full compliance in accordance with USAID and PEPFAR rules and regulations.
- Maintain project accounts and risk management operations in accordance with Pact policies and procedures.
- Ensure project expenditures are in accordance with the approved budget, project contract, and USAID policies and cost principles.
- Develop and manage project budget and pipeline to ensure project does not exceed approved obligation and budget ceiling.
- Provide detailed analyses of costs, budgets, contracts, and funding requirements.
- Monitor financial performance using performance-based approaches
- Oversee sub-award administration to ensure compliance and strong fiscal controls
- Work with the relevant Departments (Programs, M&E, etc.) on integrated management of all project finances to ensure effective use of resources in order to achieve program objectives in compliance of all donor requirements.
- Provide training and/or guidance to field and/or partner staff on Pact and/or USAID policies, procedures and requirements; donor guidelines, procedures and requirements; rules and regulations.
Qualifications, Skills and Experience:
- Master’s degree in business, public administration, finance, accounting, or other areas relevant to the scope and programming in this project
- 15 years of overall, related professional experience
- Demonstrated ability to develop and manage large budgets, and in-depth knowledge of USG Cost Accounting Standards
- Excellent organizational, analytical, and English oral and written communication skills; demonstrated supervisory skills; and the ability to work well on a team.
- Previous experience in building or enhancing civil society organization financial management capacity
- Prior experience overseeing finance, operations and contractual compliance for a USAID-funded project of a similar complexity, including human resources, procurement, audits, risk management, and sub-contracts or sub-awards.
- Proficiency in Microsoft Office programs, i.e., Excel, Word, PowerPoint, etc., and the ability to use various commercially available accounting software programs.
- Preferred Qualifications
- Demonstrated knowledge and extensive experience with USAID rules and regulations, including Federal Acquisition Regulations under 2 CFR 200.
- Demonstrated ability to manage and oversee multiple complex tasks simultaneously.
- Creative problem-solving skills.
Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.
How to Apply:
All Interested and qualified candidates should apply online at the link below
Deadline: 31st December 2019