Finance Assistant NGO Jobs – Handicap International (Humanity & Inclusion)
Organisation: Handicap International (Humanity & Inclusion)
Duty Station: Kampala, Uganda
Reports to: Finance Officer
Starting Salary: UGX 1,319,623 monthly gross
About Us:
Handicap International (Humanity & Inclusion) is an independent and impartial aid and development organisation working in situations of poverty and exclusion, conflict and disaster. We work alongside disabled and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights. Handicap International is outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity.
Job Summary: The Finance assistant will handle the daily management of the mission’s cash flow, ensuring compliance with the expenditure commitment procedure.
Key Duties and Responsibilities:
Managing the mission’s cash box in the field office
- Advise the programme team on compliance with cash flow procedures when required.
- Archive cash-flow documents.
- Ensure the cash box’s security at all times (keeping the box locked and in a safe place when not in use for withdrawing or receiving cash).
- Receive, prepare and check substantiating accounts vouchers and payment/reimbursement documents before payment.
- Handle cash withdrawals and receipts during the cash box’s opening hours.
- Prepare cheques and transfer orders when needed for payments and ensure their timely signature.
- Manage cash advances (delivery and justification).
- Fill in the log books for the cash box, safes and banks after every movement/transaction and conduct daily reconciliations between log books and balances.
- Ensure cash availability in the cash box and the bank.
- Alert his/her line manager if a further cash supply is needed.
- Set up monthly cash box inventories with his/her line manager.
- Assist with monthly bank reconciliations.
- Ensure compliance with the regulations on payments (expense commitment procedure).
Manage the necessary work entailed in closing the accounts within the timeframes fixed and in compliance with HI’s procedure
- Supports in organising and dispatching of the monthly accounts to capital office (soft and hard versions) in compliance with the procedure set up.
- Update the accounting database/excel sheet / Navision Journals on a regular basis.
- Submit the notes explaining any issues and correct the errors identified by the finance Officer and program accountant.
Filing and archiving the mission’s substantiating documents
- File supporting documents in compliance with the requirements of the mission’s donors, legislation and HI procedures.
- Take regular copies of and archive supporting documents in compliance with the mission’s donors’ requirements.
- File the mission’s cash flow documents both hard and soft copies on a regular basis.
- Support in the preparation of the Monthly File related to Audit of the donor
Qualifications, Skills and Experience:
- The ideal candidate for the Handicap International (Humanity & Inclusion) Finance Assistant job must hold a Bachelor’s Degree in Finance, Accounting or Economics;
- Professional qualification as a CMA/CPA is an added advantage
- One year of experience in a similar position;
- Previous experience with an NGO;
- Knowledge of financial accounting procedures and principles;
- Knowledge of expenditures Commitment procedure
- Cash flow management (cash box and bank accounts)
- Financial filing and archiving
- Good computer skills
- Advanced MS Excel skills;
- Familiar with MS Office (Word, Excel) and internet;
- Time management skills;
- Strong ethics, with an ability to manage confidential data;
- Ability to work under high pressure;
- Good coordination skills;
Starting Date: June 2019
How to Apply:
All suitably qualified candidates who wish to join Handicap International are encouraged to send their updated CVs (3 pages max, including three professional references) with cover letters to HR Department at recruitment@uganda.hi.org with the subject: Application Finance Assistant KAMPALA.
Deadline: 16th May 2019 by 5:00pm
: List of Current Job Vacancies / Opportunities in Uganda