Finance Manager NGO Career Placement – InterAid Uganda Limited (IAU)
Job Title: Finance Manager
Organization: InterAid Uganda Limited (IAU)
Duty Station: Kampala, Uganda
Reports to: Executive Director
About US:
InterAid Uganda Limited (IAU) is a non-governmental humanitarian national organization established in 1988, and duly registered with the NGO Board and NGO Forum. IAU is actively involved in programs geared towards the protection and improvement of lives of disadvantaged people living in urban and rural areas in Uganda and in the Great Lakes Region. InterAid Uganda is focused on its thematic areas of Rights Protection, Education, Livelihood & Food Security, Health (HIV&AIDS; Malaria; Maternal and Reproductive Health), Water, Sanitation & Hygiene (WASH), Environment and Disaster Management and good Management and Governance systems.
Job Summary: The Finance Manager will mainly develop, review and monitor the implementation of financial systems and procedures that conforms to professional standards and organizational guidelines.
Key Duties and Responsibilities:
Strategic Direction:
- Develop systems and tools to ensure compliance with organisation directives, policies, guidelines, processes, regulations and legislative and statutory requirements.
- Provide financial support services to the project through performance of professional accounting.
Stakeholder Management
- Manage and maintain good donor relationship.
- Customer satisfaction internally and externally through ensuring effective and efficient finance processes.
- Respect all memorandum of Understanding and agreements with funders/donors requirements.
Process Management:
- Ensure a robust system is in place to identify and comply with all reporting requirements
- Ensure that monthly accounts for the project are provided.
- Ensure that all donor and other financial reports are prepared on a timely basis and in accordance to the stipulated financial formats
- Oversee the preparation of annual and supplementary budgets.
- Ensure that all proposal budgets, costed work plans and budget amendments are accurate and complete prior to submitting to the donor
- Work closely with program staff and accountants to review monthly financial reports prepared for comparison against Costed Work Plans
- Review finance policies and procedures regularly to ensure they remain appropriate and in line with the organization’s requirements, and the laws and regulations of the Government of Uganda
- Maintain an up to date and clear finance manual and ensure that all relevant staff have a copy
- Provide support to the Executive Director on routine administrative and operational tasks.
Support to Staff & Other Managers
- Guide the Executive Director on financial matters.
- Ensure appropriate finance input and support is provided to programme staff (for projects) during the preparation of their budgets and costed work plans
- Undertake the supervision of all Administrative and Support Staff in the section
- Mentor and coach staff in the Accounts department as per job requirements.
- Conduct training needs analysis for staff in the Accounts department and recommend relevant training
- Contribute actively to Senior Management Team (SMT) meetings and take ownership of all SMT decisions, rolling them out in the Accounts department as required
- Liaise with senior management to discuss potential areas of concern relating to finance processes and procedures
- Represent the department in management meetings and any other appropriate committees.
Departmental Administration
- Provide direction and guidance to all Accounts staff by clearly identifying key roles and responsibilities, setting individual target and objectives and providing constructive performance feedback on a timely basis
- Ensure that appropriate accounting procedures are in place, are understood and are complied with by all Accounts staff
- Support in developing, monitoring and implementation of the budget in line with IAU expectation (cost effectiveness)
Audit Preparation and Findings
- Confirm readiness for audit through evaluation of controls and confirmation of availability of adequate supporting documents
- Work closely with external Auditors to ensure that all information is provided to them on a timely basis and to resolve any potential issues so as to minimize any negative findings
- Implement appropriate steps to address and correct the conditions that give rise to any negative findings
Risk Management:
- Continuously assess risks inherent to the Accounts section
- Develop mitigation measures to curb the risk inherent in the accounting process.
- Review the effectiveness of the mitigation measures on a continuous basis
Compliance
- Implement appropriate financial and internal review procedures to monitor compliance with all relevant donor regulations and take appropriate action where necessary to ensure that non-compliance is rectified swiftly
- Oversee the timely compilation of statutory returns in line with the applicable laws
- Carry out all necessary actions to ensure that the IAU meets its financial, contractual and legal obligations.
Qualifications, Skills and Experience:
- The ideal candidate for the InterAid Uganda Limited (IAU) Finance Manager job opportunity should preferably hold a Bachelor’s degree in Commerce, Accounting, Finance or a related field with a bias in accounting from a recognized institution
- Recognized professional accounting qualification (ACCA & OR CPA)
- Master’s Degree in Business Administration or Finance and Accounting may be added advantage
- At least seven years pf work experience in Finance, at least 4 of which at a Manager level in a related area, preferably in an NGO environment and with knowledge and experience in NGO operations
- Well-developed skills in setting priorities, coordinating tasks and a pro-active approach to work
- Excellent organizational and management skills. Very well organized and structured work style
- Professional demeanour and ability to communicate with a wide range of colleagues
- Strong people management and communication skills
- Strong leadership skills
- Demonstrated analytical Skills
- Teamwork
- Good knowledge of Microsoft office applications
How to Apply:
All suitably qualified and interested candidates should send their cover letters, updated CVs and photo copies of their professional qualifications including three referees via E-mail to both recruitment@interaiduganda.org and iaurecruitment@interaiduganda.org addressed to:
The Executive Director,
InterAid Uganda,
Plot 1102 Block 8, Kabala Anjagala Road,
P.O. Box 737 Kampala, Uganda.
Deadline: 14th March 2018 by 5:00 PM
: List of Current Job Vacancies / Opportunities in Uganda