Finance Officer Job Opportunities – Spark MicroGrants
Job Title: Finance Officer (Maternity Cover)
Organisation: Spark MicroGrants
Duty Station: Kampala, Uganda
About US:
Spark MicroGrants believes in a world where everyone lives with dignity and determines their own positive future. For nearly ten years, Spark MicroGrants has been pioneering a new approach to international aid. We believe in local solutions and catalyzing rural villages facing poverty into action.
FCAP, is a village planning and grant process that consists of curated weekly village meetings and a seed grant that families use to launch initiatives of their choice — from farms to feed their families to schools to educate their kids. As a result, the number of families who eat more than one meal per day doubles, women’s civic engagement increases sevenfold, and 85 percent of villages continue to meet and work together. Spark trains partner organizations and works with governments to scale the FCAP as the model of choice to advance social and economic development, improve lives, and secure lasting change. With demand from the Government of Rwanda for a national scale program and civil society groups around the world, the Director of Strategic Partnerships will play a critical role in raising the capital and developing policy that will enable 10 million+ lives to be reached in the next decade.
Job Summary: We are looking for a dynamic, innovative and resourceful person to join the COP Program in the capacity of Finance Officer to cover for a staff proceeding on maternity leave. The Finance Officer will be responsible for Bookkeeping, Accounting, Finance Management and Payroll Management. Reporting to the East Africa Finance Manager, the Finance Officer is a critical role to ensure that the COP team and Spark Implementing Partners are supported in their finance needs, and are compliant with Spark policies and procedures. This maternity cover position is for a period of 4 months starting 4th April, 2022.
Key Duties and Responsibilities:
Partner Finance Management
- Review FCAP partners’ budgets, support the preparation of agreements and follow up on compliance
- Receive and review periodic financial progress reports from Partners as per the reporting calendar and take relevant action on performance
- Conduct regular review meetings with Program staff and Partners to resolve and discuss any financial and accounting issues and queries
- Provide training to Partner staff and capacity development to plan, implement, monitor and report on funds received
- Provide Micro Grant management tools and training to Partners and capacity development to manage microgrants at the community level
- Perform regular community file audits and report findings to the Program team
- Train Partners on Community Monitoring systems
- Oversee MicroGrant disbursements, receipts, transactions and proposals for direct communities
Bookkeeping and Accounting
- Responsible for day-to-day entry of financial information and maintaining all financial records for the COP Program in accordance with established financial procedures.
- Ensure that expenditure is charged correctly against approved budgets
- Complete all month end procedures in line with the reporting deadlines
- Complete monthly bank and account reconciliations
- Prepare monthly Budget Variance reports and share with functional teams as per the reporting calendar
- Hold Budget Vs Actual discussions with functional teams
Finance Management
- Participate in projects to improve finance processes and systems
- Review and process expense submissions and requests
- Manage weekly payment cycle; ensuring timely disbursement of payments to staff and vendors
- Ensure assets are well tracked and safeguarded
- Train staff on finance policies and procedures and ensure compliance
- Forecast cash needs for Uganda operations and ensure timely cash flow requests
- Support the external audit as required
Payroll Management
- Prepare monthly staff payroll and ensure payroll data integrity before submission for approval
- Submit statutory filings and payments on time with proper supporting documentation
- Process monthly payroll journal entries
- Ensure monthly payroll reconciliation to the General Ledger
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s Degree in Accounting, Finance, Commerce or other related field
- At least three years of relevant experience
- Proficiency in Excel and Accounting software; experience with Oracle Netsuite is an added advantage
- Experience in and understanding of essential accounting principles, accounting systems and Uganda tax requirements
- Professional standard of finance ethics as well as the ability and willingness to enforce adherence to Spark Microgrants and donor policies and procedures
How to Apply:
All qualified and interested applicants should submit a motivation letter detailing your interest for the position and updated CV to diana@sparkmicrogrants.org and copy maggie@sparkmicrogrants.org
Deadline: 8th March 2022
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