Finance Officer NGO Job Opportunities – Marie Stopes Uganda (MSU)
Job Title: Finance Officer (Fresher Job Opportunities)
Organisation: Marie Stopes Uganda (MSU)
Duty Station: Kampala, Uganda
Reports to: Financial Accountant
About US:
Marie Stopes Uganda (MSU) is an NGO registered in Uganda. We are affiliated to Marie Stopes International. For over 20 years, Marie Stopes Uganda (MSU) has been working to provide voluntary family planning (FP) services to thousands of men and women across the country. MSU is the largest, most specialized private FP and reproductive health (RH) organization working in every district of Uganda with approximately 30% of modern contraceptive market share.
Job Summary: Reporting to the Financial Accountant, the position holder supports the finance team dedicated to the effective and appropriate financial management of the organisation. The finance officer is responsible for ensuring that front end is properly managed, and finance team is supported in terms of information provision at their end. The role will have a critical obligation to work closely with the team to process and post payments on time ensuring that all financial documentation is prepared correctly and filled properly.
Key Duties and Responsibilities:
Transaction Processing
- Ensure that all documents i.e., accountabilities, statutory payments, mobile money accountabilities etc., have complete paperwork as required by internal policies and donors’ requirements.
- Post transactions into SUN accounting system; these all shall include staff payments, vendor invoices and payments, staff accountabilities, mobile money payments and accountabilities, VSP payments, Beyonic transfers, E-voucher posting and statutory payments.
- Review the monthly payroll and prepare a reconciliation for the month on month changes for approval by the Senior Finance Manager.
- Monitoring of membership fees collection, payment/banking and posting to SUN.
- Prepare and file the monthly statutory returns i.e., NSSF, PAYE and WHT
- Initiate and prepare payments for monthly statutory payments i.e., NSSF, PAYE and WHT
Staff Advances and Accountabilities
- Prepare, reconcile, and disseminate the staff advances report on a weekly basis.
- Reconcile any issues raised by staff members and address these within a week of receiving such issues.
- VT, CBD database management in Beyonic mobile money system. Ensuring that supporting documentation is available.
Account Reconciliations
- Prepare month end account reconciliations for the following accounts; NSSF, URA mobile money accounts.
- Reconcile any other accounts and transactions as may be requested by the Finance Manager.
Roles Relating to the Hospital
- Liaise with hospital accounts team to ensure proper financial records relating to the hospital are kept.
- Ensure that cash and stock management at the hospital adheres to MSI policies.
- All transactions posted are correctly coded, approved and in line with relevant policies.
- All transactions processed and
Accountabilities received are posted during the week.
- Payroll reconciliation signed and approved before payroll payment.
- Statutory returns filled before 15th of the subsequent month.
- Monthly taxes and NSSF paid before the 15th of the subsequent month.
- Staff advances report disseminated on a weekly basis.
- Issues raised by staff members are resolved in a timely manner.
- Well maintained financial records
- Stock taking done as per the set timelines
Qualifications, Skills and Experience:
- The ideal applicant must hold a Bachelor of Accounting degree or equivalent is essential.
- Membership Affiliation or enrolled student of a professional accountancy programme for example ACCA, CPA desired
- At least two years’ experience at the level of finance officer in busy environment or an auditor in a reputable audit firm
- Knowledge of internal controls, systems and procedures
- Experience using computerised accounting systems for example SUN, Tally, QuickBooks etc
- Working knowledge of IFRS and or GAAP
- Excellent analytical skills
- Able to communicate effectively at all levels.
- Excellent verbal, written and presentation skills.
- Cross functional team player
How to Apply:
All suitably qualified and interested candidates should apply online at the link below
Deadline: 20th May 2022
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