Fresher Accounts Officer NGO Jobs – CARE International
Job Title: Accounts Officer
Organization: CARE International
Duty Station: Kampala, Uganda
About US:
CARE International is a leading global development and humanitarian organization. In 2014, CARE worked in 90 countries around the world, supporting 880 poverty-fighting development and humanitarian aid projects, reaching more than 72 million people. CARE International in Uganda (CARE) works with others to make a sustainable improvement in the lives of the very poor, with a focus on women and girls. Our current program focusses on women and girls’ economic rights, particularly financial inclusion and governance of natural resources women and girls depend upon, and on their sexual and reproductive health rights, including a life free of violence. Our programming is guided by our core values of excellence, accountability, respect, integrity and transparency.
Job Summary: The Accounts Officer will perform among other things: data entry into the Accounts Receivable, Accounts Payable, Cash Management and banking modules of PeopleSoft. Organizing, transmitting and filing CO monthly financial information inclusive of vouchers, bank information, financial correspondence etc. S/He deals with all cash receipts and payments. Ensure the accuracy and timely processing of the organization’s payments including vendor invoices and hands-on processing and review of transactions for Arua payments i.e Vouchers, Expense Reports, receipts, adjustments and monitoring bank balances in full compliance with the CARE Uganda financial rules, regulations, policies and strategies.
Key Duties and Responsibilities:
Review, verification and entry of Financial Transactions (65%)
Payments
- Receive PO and non PO based payment requests, invoices and advances, payments/settlements.
- Reject transactions failing to comply with documentation and coding requirements.
- Enter duly authorized payments into FGMS per existing procedures and ensure that invoice amounts, currency and timing of payments is also recorded and posted.
- Monthly vendor statement reconciliations for PO & non PO based vendors and ensure statements are properly filed.
- Key in advance settlements and liquidations in FGMS payment journal and ensure appropriate balances are offset (currency and nature).
- Book receipts into FGMS once cash or cheques have been received by the bank.
- Book cash conversion (USD- USH) where applicable.
- Enter donor receipts, invoices, and apply settlements where applicable.
- Enter payments into the mobile cash transfer platform (Beyonic).
Cheque transactions
- Draw cheques and stamp ‘paid’ with the correct cheque number and date before forwarding documents to Accounts Officer for review.
- Book appointment with the signatories to have the cheques signed.
- Issue of cheques to both staff and vendors. Proper recording of the cheque number, vendor name and amount must be done before issue of the cheque.
- File receipts once received from vendors and stamp all the documents ‘paid’.
- Ensure that the cheque book or leaves are kept in a safe and secure place, and also advise the bank immediately of the theft or loss of any cheque book or leaves.
Petty Cash Disbursements and Maintenance (10%)
- Ensure signing authority approves all Travel Expense Reports (TERs), payments with all charging details provided.
- Ensure all vouchers/invoices are accurate
- Do regular petty cash count and spot checks.
- Ensure reimbursements are at 75% of the float so that there is cash at any one time.
Cash Management (10%)
- Receive cash and check payments and deposit within 24hrs.
- Ensure receipts are issued for all cash received each day
- Ensure all payments are supported and properly coded to enable quick entry in FGMS.
Filing (10%)
- Maintain an adequate filing system for all accounting/FGMS related documentation
- File all coding slips in sequential order. On a weekly basis ensure that all sequential numbers have been accounted for and filed accordingly
- Identify all missing transaction numbers and ensure they are found and filed and inform the supervisor when they cannot be traced for further follow up
- Retrieving documents from the archive for audit and special requests and recording the transactions on the document movement register.
General and other duties (5%)
- Enter all Adjusting entries/reclasses as maybe requested by the Accounts Officer.
- Ensure asset register is maintained in FGMS by booking all asset receipts and disposals in FGMS as shared by procurement/administration.
- Collect bank statements and dispatch to CUHQ at end of every month.
- Amortize prepayments made during the month.
- Assisting Accounts Officer with audits, forecasts, and other fiscal planning activities in the Sub-Office
- Tracking and following up on Accounts Receivables/staff advances in compliance to CARE Policy
- Undertake any other duties that may be requested by the Accounts Officer
Qualifications, Skills and Experience:
- The applicant for the CARE International Accounts Officer job placement should preferably have completed Secondary Education with CPA II or B. Commerce in Accounting
- Two years of experience in similar positions.
- Exposure to Audit Function or Experience is a desirable.
- Administrative Assistance experience is an added advantage.
- Proficiency in Microsoft Office including Excel and word and good skills at using financial software applications.
- Proficiency in English.
How to Apply:
All applicants are encouraged to send their application letters clearly articulating alignment with the above profile and an updated detailed (CV) giving day time telephone contacts and names and addresses of 3 (three) work related referees to ugarecruitment@care.org
Deadline: 14th May 2018
: List of Current Job Vacancies / Opportunities in Uganda