Fresher Administration Officer Jobs – WUSC (World University Service of Canada)
Job Title: Administration Officer
Organization: WUSC (World University Service of Canada)
Duty Station: Kampala, Uganda
Reports to: Finance and Administration Officer
About US:
WUSC (World University Service of Canada) is a Canadian non-profit organization working to create a better world for all young people. We bring together a diverse network of students, volunteers, schools, governments, and businesses who share this vision. Together, we develop solutions in education, economic opportunities, and empowerment to overcome inequality and exclusion for youth around the world, particularly young women and young refugees.
Key Duties and Responsibilities:
Administration
- Maintains a good archiving system for files (soft and hard) as well as maintaining the records
- Supports the FAO in ensuring that monthly time allocation sheets are duly filled by staff and filed
- Supports in coordinating onboarding activities for new staff as well as exit for departing staff
- Supports the FAO in facilitating and advising staff on the medical insurance
- Support in Office management and ensuring necessary supplies for the office and stock keeping of the supplies and safe custody
- Acts as the focal point for receiving all visitors and guests, ensure they are briefed and attended to in a professional manner
- Ensures maintenance for the office and supervises office support staffs (office assistant/compound cleaners)
- Support in updating the Asset Register and ensure proper filling of asset documents
- Working closely with the FAO proactively ensure staff safety
- Prepare ID cards and in charge of custody and issuance of WUSC visibility items to the staff
- Takes minutes of the team meetings and keep records of the official communications
- Ensures all expenses are authorized and approved in line with the Authorization Matrix
- Any other duties assigned by the supervisor from time to time Finance
- Manages the day-to-day financial and administrative operations and office support systems
- Responsible for the petty cash Management and handle work advances including bookkeeping
- Supports in preparing the Monthly Financial Report (MFR)
- Support FAO in scanning documents on monthly basis
- Supports program staff in payments in the during activity implementation
- Conduct daily and weekly cash count protocols with the Finance and Ad-min Officer
- Support the FAO in Ensuring that all documents are complete with the appropriate supporting documents, reviewed and approved before processing for payment.
- Ensure that all Petty Cash payments are made on time
- Support and contribute to Organizational Audits both Internal and External.
Qualifications, Skills and Experience:
- The Administration Officer should possess a university degree in Finance, Business Administration, or related field
- Three years of relevant experience with good understanding of donor and INGO procedures
- Strong organizational skills
- Computer literate with hands on MS Office programs
- A demonstrated ability to multi-task and process information into action as to not delay program activities
- Should have a clear understanding of finance ethics and donor compliance
- Fluency in English (written and spoken)
How to Apply:
All candidates should send a cover letter and not more than two (2) pages of your CV to: infoue@wusc.ca
Deadline: Monday 22nd March 2021 by 5:00pm
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