Fresher Finance and Administration Officer Job Vacancies – YWCA-YMCA Global
Job Title: Finance and Administration Officer
Organization: YWCA-YMCA Global
Duty Station: Uganda
Reports to: Program Advisor
About US:
YWCA—YMCA Global (YGlobal) is an organization for development and solidarity. We are owned by the Norwegian YWCA-YMCA and the YWCA-YMCA Guides and Scouts of Norway, and work in partnership with our sister organizations in the World Alliance of YMCAs and World YWCA. Our vision, together building global justice and peace emphasizes our belief that ii we work together we can create a better world for everyone.
Job Summary: The Administration and Finance Officer is responsible for the effective and efficient management of the budget and assets. He/she will ensure the transparent organization of procurement of goods and services in order to support project officers in administrative and financial management. He/she must secure and present organization assets, equipment, and programs through the application of policies and procedures. The work will be done in close collaboration with Stromme Foundatioan and YGlobal’s headquarters in Oslo. The position will be based at YGlobal‘s office in Kiryandongo, Uganda with frequent travels to Kampala. Below is a list of key roles and responsibilities entailing this position, although other duties might be added when so desired by the YGlobal Management in Norway..
Key Duties and Responsibilities:
Administration and Logistics
- Preparation of purchase orders for goods and sen/ices Prepare limited consultation files and bidding documents
- Coordinate bid evaluation. Ensure that contractual documents relating to acquisitions and contracts are available and well archived.
- Assist in the planning and preparation of the missions of irom YGiobal headquarters (local, transportation, accommodation. etc)
- Assist in the planning, implementation and follow-up of practical aspects related to W0tkShDps and trainings organized by YGlobal (room rental, invitations and registration of participants, coordination of meals, etc.)
Finance and Accounting
- Prepare financial reports on the operation of the country office for the preparation of consolidated financial reports.
- Prepare and submit to SF quality financial management reports (monthly, quarterly and annual).
- Ensure timely liquidation of advances
- Prepare and provide cash management to ensure the availability of funds for operations.
- Assist in budget monitoring and regular dispatch of administrative and financial documents to SF for the provision of regional office accounts.
- Assist in the annual budget of the YGlobal country office
- Manage financial transactions to meet objectives and requirements for financial expenses and reporting
- Implement internal financial controls & payment processes to achieve value for money at all times.
- Ensure proper documentation of all transactions, cross referencing, recording and filing.
Qualifications, Skills and Experience:
- Undergraduate studies in finance, accounting, commerce.
- Minimum 2 years of working experience in similar position. Proficiency in common computer packages Led, word, PowerPoint, excel Experience of working with Refugees is an advantage
- Experience of working with Gender related issues is an added advantage Excellent written and verbal communication in English
- Sound knowledge of social, economic and political situation of South Sudan.
- Excellent problem-solving skills.
- Ability to deliver results on time
- Ability to work independently with minimal supen/ision
- Excellent negotiation and relationship management
- Analytical and anticipating
- Ability to write clear, concise reports and budgets
- Communicate clearly and effectively
- Demonstrate flexibility and understanding
- A sense of fairness, transparency and rigor integrity and integrity
- Proactivity and able to take initiative
- Qualified South Sudan are encouraged to apply.
How to Apply:
If you believe you fit the above profile, please e-mail your application to: icteastafrica@stromme.org with a copy to richard@yglobal.no . Subject line should be in format of either Application-Finance and Administration Officer or Application- Program Manager accordingly, please attach electronic copies/ scanned copies of your curriculum vitae, application letter, current remuneration, day and evening telephone numbers, photocopies of relevant testimonials and contacts of three referees
Deadline: 26th January 2020