Fresher Finance Officer Job Opportunities – Child’s i Foundation
Organisation: Child’s i Foundation
Duty Station: Bukasa, Kampala -Uganda
Reports To: Finance Manager
About US:
Child’s i Foundation is a charity with a small footprint, making a big impact for children and families in Uganda. Child’s i Foundation helps reunite children with their own families where possible and finds loving, Ugandan adoptive or foster families where the child’s own family cannot be found or is unsafe. We help re purpose orphanages into community hub centres that provide services that prevent family separation in the first place.
Job purpose: The main purpose of the role is to provide support to the financial department in accomplishment of tasks and activities for the organization on a timely and accurate basis. These include payments processing and bookkeeping, acting as bank agent and compliance to internal controls and policies.
Key Duties and Responsibilities
Transactions processing and bookkeeping
To work in conjunction with the Finance Manager to prepare transactions for payment, ensure that all financial transactions of CiF are accurately posted in the Quick Books accounting system on a timely and accurate basis, supported by properly kept files of supporting documents. Including but not limited to;
- Receiving accountabilities & raising Journal Vouchers.
- Posting petty cash payments.
- Entering transactions straight to bank & reviewing transactions on Pegasus.
- Checking payment vouchers after posting (cross check)
- Preparing Journal Vouchers as needed
- Checking journal vouchers.
- Preparing direct cost allocation Journal vouchers.
- Preparing donated goods & services Journal voucher.
- Receiving Cashier
- Prepare the payroll based on information from HR
Accounting & reconciliations
- Bank and cash reconciliations.
- Supplier account reconciliation.
- Accruals + prepayments.
- Home currency revaluation
Reporting
- Generating transaction listing for budget holders.
- Responding to transaction listings queries form Budget holders.
Receiving cashier
- To receive cash balances on activities and donations.
Bank agent
- To act as link between the bank and the organisation, delivery and withdrawal of open cheques, take collections after issuing proper receipts and make deposit of all cash collections in a timely, honest and trust worthy manner. Including but not limited to;
- Acting as Cif’s contact person with the bank.
- Delivering instructions to the bank on behalf of the organisation
- Withdrawing funds on behalf of the organisation
- Printing and filing monthly bank statements for all bank accounts held by the organisation.
Compliance with CiF documented internal controls and policies
- To work in conjunction with the Finance manager to ensure that the organization is internal control and policies are complied with and that internal risks are adequately mitigated.
- Reading and being aware of relevant policy documents
- Ensuring policy is followed
- Supporting the monthly asset verification exercise.
Other
- Provide support during completion the annual audit process or monitoring visits.
- Monthly stock counts and reconciliation s with QBs.
- Updating asset register with new additions.
- Approve petty cash payments (after BH) up to 100,000.
- QB back up responsibility
- Asset engraving
Qualifications, Skills and Experience:
- The ideal applicant must hold a Bachelor degree in Accounting or its equivalent
- Working knowledge of Quickbooks accounting software
- Experience in NGO sector
- Two years of previous working experience
- Knowledge in using MS-Office packages, especially Excel, Word and Gmail.
- Fluent in English, good communication skills, both written and verbal;
- Flexible in approach to tasks and working hours
How to Apply:
All interested and qualified candidates please please apply to applications*@childsifoundation.org*
Dead line: Wednesday 20th November 2019 at 4:00pm.