Fresher Hospitality Jobs – Banqueting Co-ordinator at Future Options Consulting Ltd

Fresher Hospitality Jobs – Banqueting Co-ordinator at Future Options Consulting Ltd

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Job Title:    Banqueting Co-ordinator

Organisation: Future Options Consulting Ltd

Duty Station: Kampala, Uganda

About Us:

Future Options Consulting Ltd is an online recruitment services which now seeks to recruit on behalf of its valued Client in the hospitality / hotel business.

Key Duties and Responsibilities:  

• Ascertaining and noting client’s exact needs when discussing the details of functions with clients.
• Guiding clients on the merits of the various facilities available.
• Ascertaining the client’s choice of menu, beverages, entertainment, table plans, equipment etc.
• Making reservations in liaison with the Reservations Department
• The jobholder will be drawing up of contracts and ensuring they are signed and deposits are paid
• Obtaining rooming lists, checklists, deposits, vouchers or order and payments for all functions prior to check-in
• Providing Front Office with copies of all documentation and handover 24 hours prior to check-in
• Compile weekly function sheets/banqueting schedules and updating daily as required ensuring that all relevant departments (GM, Housekeeping, FB, etc.) are informed of any changes
• Tasked with interviewing GUESTS for quality control and feedback
• Do telesales to database in order to maintain good relationships with CLIENTS
• Administration prior and after each event
• Securing all inquiries and tentative bookings
• In charge of monitoring all provisional and confirmed function bookings to ensure that no double bookings occur and that the use of facilities and revenue is optimized.
• Prompt, courteous response and follow up is made to all enquiries.
• All work to be carried out in an organised and efficient manner taking into account work priorities and laid down procedures.
• Work closely with clients at least one week before the function to finalise and confirm the arrangements.
• Accurate billing for the function is recorded and such information and supporting documentation is passed to the Accounts Department for the correct billing of the client to be made.
• Maintaining effective communication, by attending meetings on a regular basis and ensuring that essential information required had been transferred to the relevant personnel.
• Informing the Departmental Manager of detail about activities, progress and results.
• Treating instructions of management constructively, and acting upon them.

Qualifications, Skills and Experience: 

• The Banqueting Co-ordinator must hold a National Diploma in Hospitality/Food and Beverage Management or similar qualification would be advantageous.
• At least two years’ experience in a similar role
• Must be GUEST and service driven
• Ability to work accurately under pressure
• Excellent planning and organisational skills
• Good time management skills is essential
• Computer literacy skills i.e. proficiency in Micros, Opera, Word and Excel
• Excellent communication skills, both verbal and written
• Well-groomed, presentable and professional manner

How to Apply:

All suitably qualified and interested candidates should send their updated C.Vs and application letters via E-mail to: jobs@futureoptionsug.com indicating the position as the subject line.

Deadline: 12^th May 2017 by 5:00pm