Fresher Human Resource Administrator Jobs – Sombha Solutions Store
Job Title: Human Resource Administrator
Organization: Sombha Solutions Store
Duty Station: Kampala, Uganda
Reports to: Operations Manager–Solutions & Projects
About US:
Sombha Solution Store is a Ugandan-owned technology and communications services provider founded in 2014 and is licensed by Uganda Communications Commission to provider voice and data services in Uganda.
Job Summary: The Human Resource Administrator will be responsible for:
- Human resources tasks.
- General administrative tasks.
- Health Safety and Environment tasks.
Key Duties and Responsibilities:
Human Resources (HR) Tasks:
- Explain and promote established company HR policies and procedures to employees.
- Prepare, update and recommend human resource policies and procedures.
- Maintain the work structure by updating job requirements and job descriptions for all positions.
- Create forms, templates, and other human resources related documents.
- Perform recruitment, orientation and exit interviews.
- Enter and update relevant employee information in HR databases; keeping both soft and hard copy files well organized and accessible to management staff.
- Support the finance team with payroll functions.
- Perform timekeeping and timely tracking; compiling and submitting all employee monthly full time equivalent (FTE) reports to the finance team.
- Ensure planning, monitoring, and appraisal of employee work results through the performance evaluation process.
- Coach and discipline employees, hear and resolve their grievances and counsel them.
- Prepare staff training plans as required.
- Ensure HR legal and regulatory compliance.
- Prepare and submit relevant HR reports to the Operations Manager – Enabling Functions as needed.
General administrative tasks:
- Liaise with the company banks for all required information and manage the relationships with them.
- Ensure that all company operational compliance and regulatory licenses are up to date; managing their renewal where needed.
- Ensure a clean office environment.
- Schedule meetings and appointments; internal and external.
- Create agendas and takes meeting notes.
- Make travel arrangements for managerial staff.
- Plan company events.
- Manage office equipment and ensure staff responsibility and care for them.
- Ensure stock of office supplies.
Health Safety and Environment (HSE) Tasks:
- Promote good HSE culture in the company by ensuring staff awareness and compliance.
- Support with review, update and maintenance of HSE policies and procedures.
- Organise and ensure staff attendance of relevant HSE training programs.
- Perform and assist in audits, compliance reviews, general risk assessments and other safety assessments and ensure recommendations are implemented.
- Ensure HSE legal and regulatory compliance.
- Maintain a register of appointed HSE committee members and support them with secretarial tasks.
- Manage and maintain the relevant HSE logs and documentation in a standard database; ensuring that it is well organized and that both soft and hard copies of all documentation are readily available to management.
- Work with external HSE consultants and confirm all billable tasks with finance.
- Prepare and submit all relevant HSE reports to the Operations Manager – Enabling Functions as needed.
Other tasks:
- Perform other relevant tasks as assigned.
Qualifications, Skills and Experience:
- The applicant must hold a degree in Human Resources, Administration or Secretarial studies.
- Two years work experience.
- Excellent written and spoken communication skills.
- Confident individual with a proactive attitude.
- High level of professionalism and confidentiality.
- Excellent organizational, project and time management skills.
- Demonstrated teamwork and customer focused service skills.
- Excellent presentation, training and interpersonal skills.
- Ability to multi-task, prioritize, and manage time effectively.
- High stress tolerance and problem solving skills.
- Computer literate especially with internet access, Microsoft office and G-Suite applications.
- Fluency in English language.
- Desirable:
- Familiarity with CRM software.
- Previous HR / Administration / HSE experience.
- Excellent telephone contact handling skills.
- Excellent & proven organisational skills.
How to Apply:
All interested candidates can send in their Applications with detailed updated CVs to: hr@veritas-holdings.com Please indicate Application for Human Resource Administrator in the subject line.
Deadline: 20th March 2018 by 5:00pm
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