Fresher Human Resource and Administration Officer Job Opportunities – aikan Business Management and HR Consultants
Job Title: Human Resource and Administration Officer
Organization: aikan Business Management and HR Consultants
Duty Station: Kampala, Uganda
About US:
aikan Business Management and HR Consultants is one of Uganda’s leading Business consulting and HR companies and a trusted strategic HR advisory partner. aikan’s services include aikan Recruitment™, aikan Manpower Outsourcing™, aikan Payroll™ and aikan OD™. They are recruiting for a valuable client, an International Non-Governmental Organisation (INGO) targeting small scale farmers and their organisations
Job Summary: The Human Resource and Administration Officer will assist in implementing policies and procedures within the areas of administration, logistics & travel, procurement & disposal and human resource. S/he is responsible for keeping records and archives up to date, as well as inventory. S/he will coordinate all travels and logistics for staff and visitors and will support in the preparation of events, workshops and trainings. S/he will coordinate and oversee the work of the Driver and the Office Attendant
Key Duties and Responsibilities:
Human Resource
- Ensure that Vi Agroforestry is legally compliant to national legislation in relation to its role as an employer in Uganda
- Support staff with interpretation and application of HR policies and procedures.
- Keep HR records and archives up to date, with outmost discretion and confidentiality.
- Verify and maintain record of leave and any other human resource metrics.
Administrative
- Receive and record visitors in office and give them relevant information in a friendly and welcoming way.
- Review the organizational e-mail and ensure appropriate response/action in a proper and timely manner.
- Maintain the Country Office address book, transport schedule book and meeting hall bookings updated
- To keep good and appropriate records of all goods & materials and conduct regular stock taking.
Procurement
- Ensure that procurements are carried out in accordance with legal requirements and financial regulations and procedures.
- Prepare procurement documents and request for quotations
- Evaluate good and services provided to ensure good value for money and time spent.
Logistics and Travel
- Coordination and planning use of organisational cars and driver/s, in order to ensure efficient and effective work and transport for staff and visitors.
- Conduct fuel monitoring and issue reports with analysis of consumption.
- Verify the respect of the laws, rules and instructions by all driving personnel.
- Handle hotel and taxi reservations for visitors or events, as well as prepare agendas and requests for material.
- Prepare LPO to service/material providers.
Qualifications, Skills and Experience:
- The ideal candidate must hold a Business Degree from a recognized institution.
- A minimum of two years of experience in Administration with one year in Human Resource management
- Good command of English language.
- MS Office including Word, Excel, PowerPoint, Outlook, Access.
- Good knowledge of HR (Ugandan labor laws, social insurances, HR systems).
- Good communication skills (verbal and written).
- Ability to effectively handle various demands from employees and management.
- Administrative experience.
- Highly concern for standards.
- Ability to work independently.
- Ability to work under pressure and to fix priorities.
- Ability to be Flexible.
- Ability to work Proactively.
- Ability to plan and organize.
- Service orientation
- Good listening skills & discretion.
- Honest and trustworthy.
How to Apply:
All suitably qualified and interested candidates are encouraged to visit the web link below where they will register or login (if already registered) to upload their applications and updated CV/Resumes in either PDF or Microsoft Word format and must include 3 work related references. Please do not include your academic documents.
Deadline: 24th May 2019
: List of Current Job Vacancies / Opportunities in Uganda