Fresher Office Assistant Jobs – African Prisons Project (APP)
Organisation: African Prisons Project (APP)
Duty Station: Kampala, Uganda
About US:
The African Prisons Project (APP) is a community of people passionately committed to bringing dignity, hope and justice to men, women and children in African prisons ensuring equitable access to justice, health and education. Our 2020 strategy focuses on developing changemakers amongst prison staff and inmates who use the law to bring justice to the most vulnerable in society; to begin assembling world-class law teachers, law makers and practitioners to aid the training and development of our people; and to plan our expansion as we look to establish ourselves as a social enterprise, offering legal education and legal services in Africa and beyond.
Job Summary: The Office Assistant will perform a wide range of administrative and office support activities for the organisation and/or managers and supervisors to facilitate the efficient operation of the organisation. The incumbent will provide an administrative role for the programme section of the organisation ensuring that logistical support, administrative requirements for this section is available. The jobholder also maintains office operations by receiving and distributing communications, maintaining and procuring supplies and equipment, picking-up and delivering items and documents, serving the team and filing
Key Duties and Responsibilities:
- Forward information by receiving and distributing communications; collecting and mailing correspondence; copying information.
- Maintain supplies by checking stock to determine inventory levels; informing managers of remaining stock; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations.
- Maintain equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation; doing a physical check of assets and updating the assets registry to share with the HR Admin Manager.
- Maintain office schedule by picking-up and delivering items.
- Serve the team and stakeholders by receiving office gusts; answering the office phone; answering questions; forwarding messages.
- Update job knowledge by participating in educational opportunities.
- Enhance organisation reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
- Compile, copy, sort, and file records of office activities, business transactions, and other activities.
- Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems.
- Provide conducive office assistance as thereby assigned to ease work flows amongst staff members.
Qualifications, Skills and Experience:
- The ideal candidate should hold relevant qualifications
- Office Experience – General, Scheduling, Telephone Skills, Typing, Documentation Skills, Meeting Planning
- Verbal and written communication skills
- Dependability
- Keen attention to Detail
- Administrative skills
- Practical knowledge in riding a motorcycle is an added advantage.
How to Apply:
All candidates should send their updated CVs and cover letters to: careers.ug@africanprisons.org Please note that we accept CVs but this must be less than 4 pages.
NB: Unfortunately, due to the number of applications we receive, only shortlisted applicants will be contacted.
Deadline: 19th August 2019
: List of Current Job Vacancies / Opportunities in Uganda