Grants & Compliance Officer – Safe and Inclusive Urban Uganda NGO Jobs – Plan International
Job Title: Grants & Compliance Officer – Safe and Inclusive Urban Uganda
Organisation: Plan International
Duty Station: Kampala, Uganda
Reports to: Project Manager – Safe and Inclusive Urban Uganda
About US:
Plan International was founded over 75 years ago and is one of the oldest and largest children’s development organizations (non-profit / INGOs) in the world. We work in 50 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty. Plan’s vision is of a world in which all children realize their full potential in societies that respect people’s rights and dignity. Plan is independent, with no religious, political or governmental affiliations.
About Project:
The Safe and Inclusive Cities Programme seeks to contribute to the development of a diverse and strong civil society in Uganda, Kenya, Ethiopia and Zimbabwe which influences urban governance and development processes and contributes to making cities safe and inclusive for young women and men (age 15-25). The programme is funded by DANIDA starting in 2018 and will be implemented in partnership with local civil society organisations focusing on 1) reducing urban violence and conflict affecting young women and men, 2) increasing young women and men’s access to decent work, and 3) increasing young women and men’s influence in urban governance and planning on safety and economic opportunities.
Job Summary: The Grants and Compliance Officer is responsible for proper management of sub-grants and Contracts Compliance under Safe and inclusive Urban Uganda project as per the donor requirements. S/he will support the Safe and Inclusive Urban Uganda project in the key areas of grants management for the project implementing partners. S/he is responsible for the timely implementation of the systems focused on implementing partner grants and compliance management. The position manages compliance and capacity building for compliance in the project, overall project financial tracking, and modifications [where applicable], coordination with in Plan International Uganda finance / grants department and reporting within and to the donor.
Key Duties and Responsibilities:
- Effecting sub-grants / contracts
- Manage sub contract relationships
- Internal systems compliance, manage and track budgets and financial deliverables,
- Capacity building of partners on compliance
- Compliance support to partners
- Provide guidance and technical assistance to implementing partners in the area of grant management and compliance in line with the organisation’s policy, procedures and donor guidelines.
- Designs and implements internal systems to support the proper management of sub-grants and implementing partner deliverables.
- Develops and implements systems that support implementing partners to track budgets and deliverables, strengthen staff and implementing partner capacity in budgeting.
- Responsible for implementing partners submit all financial documents needed to donors in a timely manner.
- Troubleshoots and develops solutions to sub-grantee concerns and issues as they arise to keep project on track.
- Communicates regularly with Project Manager and Finance and Admin Manager to keep them up-to-date on project successes and challenges at the grants and compliance level.
- Provides technical guidance to sub-grantees to build capacity in grants management, financial management and compliance needs.
- Provides follow-up monitoring to the sub-grants administration systems.
- Trains finance personnel in partner organisations on donor compliance rules, broadening skills to ensure that personnel of the partners’ finance unit are aware of compliance guidelines for good accountability and transparency.
- Provides recommendations for improvements in terms of compliance, effectiveness, and efficiency in the administration/finance systems and their link to programme implementation.
- Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Qualifications, Skills and Experience:
- The applicant for the Plan International Grants & Compliance Officer – Safe and Inclusive Urban Uganda job opportunity must hold a Bachelor’s degree required, with a major in finance, accounting, business administration or related area
- At least five years’ experience in a financial management role with hands-on accounting and managerial experience, preferably with at least two years in a non-profit and/or international organization
- Comprehensive knowledge of the rules, regulations and policies associated with financial regulations and grants management.
- Knowledge of major donor rules and regulations.
- Ability to manage, support and train staff in a cross-cultural setting.
- Skills
- Developing and designing policies and procedures.
- Strong people skills and presentation skills.
- Experience handling sensitive and confidential information.
- Excellent communication and negotiation ability.
- Good office management skill
- Strong organizational skills
- Highly developed research skills and problem-solving ability.
- Proficiency with business software applications (i.e. Word, Excel, PowerPoint, Outlook, etc.).
How to Apply:
All suitably qualified candidates should send their letters of application, together with updated CVs, contact telephone numbers, copies of relevant certificates, names and contact details of three references plus salary history and send to:
The Country Human Resources and Organizational Development Manager,
Plan Uganda
Email to: uganda.recruitment@plan-international.org
Deadline: 30th March 2018
: List of Current Job Vacancies / Opportunities in Uganda