Grants Officer – John Snow, Inc (JSI)
Organization: John Snow, Inc (JSI)
Funding Source: United States Agency for International Development (USAID)
Duty Station: Uganda
Reports to: &E Officer
About US:
John Snow, Inc. (JSI) is a leader in improving the health of individuals and communities by providing high-quality technical and managerial assistance to public health programs worldwide. JSI has implemented projects in 100 countries, and currently operates from eight U.S. and 81 international offices for the past 30 years. The JSI Research & Training Institute, Inc. ID a leading public health research and consulting organization.
About USAID RHITES-N Project:
USAID-RHITES-N, Lango will improve the use of integrated health services in Northern Uganda’s Lango region and strengthen the health system to sustain gains made by earlier projects. USAID-RHITES-N, Lango will contribute to improving key population-based national health indicators; build the capacity of the Ugandan government to carry out a sustainable and locally-driven response to the HIV epidemic, while also improving TB, malaria, nutrition, MNCH+A, and WASH outcomes. JSI will work with Ugandan stakeholders to design and implement health system strengthening strategies to scale up high-impact, evidence-based interventions at the national, sub-regional, district, and community levels. Interventions will include VMMC, virtual elimination of mother-to-child transmission of HIV, antiretroviral therapy, and condom education and distribution. JSI will focus where the greatest impact can be realized, with a priority on hard-to-reach and high-HIV-prevalence locations.
Job Summary: The Grants Officer is a full-time position and will be based in Lira, Uganda. S/he will be responsible for assisting the Grants Director with the management of full grant cycle process, including, compliance, quality assurance, data validation, and reviewing grant budgets in compliance with USAID and JSI policies
Key Duties and Responsibilities:
Grants/Contracts Management: Work closely with the Grants Director to establish and maintain grants management system
- Provide assistance in pre-award activities for Grant/Contract recipients including review of applications, budgets, pre-award questionnaires, supporting documents, etc.
- Reviewing financial reports and grantee expenditures for allowability, using financial software to track expenditures, and managing funds disbursement to grantees.
- Ensure compliance with applicable USAID regulations throughout the grant life cycle.
- Assist in the review of Grantee/Contractor workplans, reports, and other deliverables to ensure that they meet Grant/Contract award requirements and work with Grantees/Contractors to improve reporting and performance as needed.
- Assist in identifying issues in grants scopes of work and/or budgets necessitating award modifications throughout the life of the grant/ contract awards, and draft necessary modifications, justifications, and other supporting materials,
- Maintain up to date file management system, ensure all the required documentation is saved physically and electronically.
- Participate in visits to sites, and the Grantee’s/Contractor’s premises and facilities to monitor progress, performance, and compliance with award terms.
- Develop and utilize other mechanisms and controls to monitor grantee/contractor performance and verify service completion and quality such as conducting spot checks and verifications in person and via phone/email.
- Conduct analysis of grantec/contractor performance and service data and records to inform Grants Director and the program for possible revisions in future grant/contract cycles.
- Conduct detailed monitoring and analysis of grantee/contractor performance and update the Grants Director of progress, challenges, and any proposed changes in implementation or monitoring plans.
Overall Program Management:
- Cultivate an excellent and collegial relationship with Grantees/ Contractors, local governments, Mok, and other USG Implementing Partner staff.
- Compile data and inputs for quarterly performance reports, assist in monitoring indicators, and assist with the development of adhoc reports.
- Ensure project funds are used strictly in accordance with JSI, and USG/USAID rules, regulations, and policies.
- Support project start up and closeout activities
- Prepare draft grant modifications as needed;
- Assist the Grants Director with maintenance of the Grants Management Database and ensure it is updated;
- Additional responsibilities of a similar nature as may be assigned from time to time.
Qualifications, Skills and Experience:
- The applicant for the USAID RHITES-N Grants Officer job placement should hold a Bachelors-level education training or equivalent experience in Finance and Business Management or related technical fields.
- At least five years of experience working on USG-funded projects, PEPFAR funding and reporting, and/or public health programs highly desirable.
- Demonstrated interest in and experience in organizational or individual capacity building and/or training.
- Experience with US Government-funded projects and acquisition and assistance rules and regulations.
- Demonstrated knowledge of granting procedures, from grant start-up,award management, to close out.
- Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality.
- Demonstrated attention to detail, ability to implement procedures, meet deadlines and work independently and cooperatively with team members.
- Ability to work independently, take initiative and manage various activities in a team setting with minimal supervision.
- Experience developing contracts and managing an acquisition process to completion.
- Strong time management task prioritization skills.
- Computer literacy required (especially Excel, MSWord and Windows).
- Strong communication and interpersonal skills;
How to Apply:
All candidates should send their updated cover letters and updated CVs to ug-rhites-n@ug.jsi.com addressed to the Human Resource Manager
Deadline: 18th October 2019
: List of Current Job Vacancies / Opportunities in Uganda