Grants Officer US Non-profit Jobs – IntraHealth International
Job Title: Grants Officer
Organisation: IntraHealth International
Duty Station: Kampala, Uganda
About US:
IntraHealth International is a non-profit organization that was founded in North Carolina, United States and has been working in over 30 years in over 100 countries. IntraHealth has empowered health workers to better serve communities in need. IntraHealth fosters local solutions to health care challenges by improving health worker performance, strengthening health systems, harnessing technology, and leveraging partnerships. In collaboration with governments, nongovernmental organizations, and private- sector organizations around the world, IntraHealth champions the needs and contributions of health workers—from doctors and nurses to community health workers to health facility managers—and works to ensure they have the tools, supplies, information, training, and support they need to provide communities they serve with the best possible opportunity for health and well-being.
Job Summary: The Grants Officer will be responsible for the provision of contract and sub-agreement support to sub awardees and will ensure compliance with the terms and conditions of the awards, applicable to IntraHealth and US Federal Government cost and administrative principles, polices and regulations. S/he will report to the Finance Manager and will work closely with sub awardees, the HRH officers, and the Team Lead to ensure compliance with all policies and procedures as outlined in the grant documents
Key Duties and Responsibilities:
- Actively participate in Pre-Award assessment process and ensure organizations have the capacity to appropriately manage their sub award.
- Participate in the analysis and evaluation of grant applications.
- Work collaboratively with programs team and the Contracts Grants and Procurement department at HQ to finalize sub agreement award documents.
- Working with the finance team and programs team, ensure that subawardess develop grant budgets that correspond with subawardee’s technical scope of work.
- Ensure each subawardee has an active contract at all times.
- Ensure subawardees adhere to contractual and donor regulations at all times, including accurate and up to date financial reporting and documentation
- Work collaboratively with Finance team and technical staff to monitor sub recipient performance to ensure compliance with the terms and conditions of award.
- Conduct all grants management reporting, budget monitoring, and other operational activities related to Sub Awardee compliance.
- Prepare monthly a summary financial report for each Sub Awardee and forward to his/her supervisor for review and submission.
- Ensure that each sub awardee submits fund requests in a timely manner.
- Ensure each Sub Awardees receives the necessary funds to carry out their technical scope of work while ensuring that the obligated amount of funds is not overspent.
- Monitor Sub Awardees’ expenditures against approved budget and program objectives and ensure that Cash Request Checklist is completed for each Cash Request.
- Provides on-going assistance and on-the-job training as necessary to Sub Awardees to administer their sub agreements in compliance with all terms and conditions.
- Ensure amendments to contract are developed and processed in a timely manner, as needed.
- Address problems or concerns with management of Sub Awards in a timely and effective manner. If a problem or a breach in the terms of the subagreement is discovered the Grants & Contracts Officer should immediately notify his/her supervisor
- Maintain a list/log for each Sub Awardee of significant deficiencies and the status for each deficiency, e.g., resolved, steps being taken or unaddressed.
- In collaboration with the Finance team, the Compliance Manager and CGP department at HQ provide training to Sub Awardees on the Sub Award, IntraHealth’s and USAID rules and regulations, and financial management.
- Ensure all outstanding audit findings are addressed and resolved in a timely manner.
- Assist in the sub agreement closeout process.
- Provide ad hoc reports to supervisor or other SHRH staff as requested in a timely and accurate manner.
- Perform any other duties as assigned by his/her supervisor.
Qualifications, Skills and Experience:
- The applicant for the Intrahealth International Grants Officer job placement must hold a Bachelor’s degree in Finance/Accounts (or equivalent)
- Certified Public Accountant (CPA) added advantage
- Three to five years’ experience in grants/contract administration
- Familiarity with USG/CDC Grants/Contract Management procedures
- Accounting knowledge/and or background
- Exceptional ethics and professional comportment
- Strong team player
Personal Competencies:
- Innovation – Develops new, better or significantly different ideas, methods, solutions or initiatives that result in improvement of IntraHealth’s performance and meeting objectives, results and global commitments.
- Accountability – Holds self and others accountable for all work activities, research and personal actions and decisions; follows through on commitments and focuses on those activities that have the greatest impact on meeting measurable high quality results for IntraHealth’s success. Exercises ethical practices, respectful words and behaviors, and equitable treatment of others in all activities.
- Service Excellence – Knowledge of and ability to put into action customer service concepts, processes and techniques to access internal and/or external client needs and expectations and meet or exceed those needs and expectations through providing excellent service directly or indirectly.
- Effective Communication (Oral and Written) – Understands effective communication concepts, tools and techniques; ability to effectively transmit, explain complex technical concepts in simple, clear language appropriate to the audience; and receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors
- Planning and Organizing – Develops clear goals that are consistent with agreed upon strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate time and resources for completing work; foresees risks and allows for contingencies when planning; and monitors and adjusts plans and actions as necessary.
- Interpersonal Relationships – Knowledge of and the ability to effectively interact within and across Divisions, Departments/Country Offices in a constructive and collaborative manner.
How to Apply:
All suitably qualified and interested candidates who wish to join the IntraHealth International should apply by clicking on the web link below.
: List of Current Job Vacancies / Opportunities in Uganda