Head of Programme NGO Jobs – Alliance Forum for Development
Job Title: Head of Programme (HOP)
Organisation: Alliance Forum for Development-AFOD Uganda
Duty Station: Kampala, Uganda
Vacancy Reference: AFOD/EXT/2/20/001
About US:
Alliance Forum for Development-AFOD Uganda is a non-profit, non-governmental organization working with humanitarian and development partners to address the needs of conflict affected population, rural and urban poor communities in Uganda to address their real needs in areas of health, nutrition, food security and livelihoods, environmental health, protection and psychosocial support, and research.
Job Summary: The Head of Programme (HOP) provides strategic leadership and direction to AFOD Uganda Country programme and ensures that AFOD overall strategic objectives are met within the framework of AFOD policies and procedures and requirements of the local and international program standards. The HOP is a member of the senior management team (SMT) and S/He will be required to develop and implement long term programme strategies, plans and coordinate a broad spectrum of programmes. S/He will provide an oversight function in management, planning, co-ordination and supervision of all field offices, and guarantee timely and high quality programme delivery that is consistent with AFOD’s Vision, Mission and Values and aligning them with country priorities.
Key Duties and Responsibilities:
Coordinate strategic planning, program development, review and evaluation processes in line with the AFOD strategy
- Contribute to the development and implementation of a long-term country strategy including emergency response.
- Define the annual operational plan, in collaboration with the rest of the Senior Management Team and the Executive Director, and within the framework of the AFOD Uganda strategy.
- Oversee the strategic implementation of programme activities from the different funders and implemented by the programme team, this includes leading on the annual work plan in collaboration with project Managers and the technical team.
- Analyze the information provided by the Project/Programme Managers in order to take appropriate operational decisions.
- Work with the Executive Director to diversity the funding base through developing existing or new relationships with donors.
- Facilitate the design of the operations plan for an emergency response in collaboration with Emergency Programme Manager and other technical Managers
- Coordinate the operations of an emergency response in conjunction with the Programme Manager and ensure the appropriate follow-up of the emergency interventions.
- Support in analysis of the context and trends of environmental issues in areas of AFOD intervention with appropriate response measures.
Guide program operational planning, implementation and monitoring processes in line with the AFOD strategic plans
- Coordinate and ensure the development of annual program work plans and budgets by all Program units
- Provide technical guidance in program planning and implementation
- Conduct field level visits to program areas and IPs to provide support supervision and guide program implementation
- Ensure that strategic decisions regarding programmes are implemented.
- Make key decisions in relation to the programme implementation and offer solutions to problems that arise during the implementation of programmes.
- Ensure the programme meets Quality Standards and international Codes of Conduct.
- Ensure programmes are implemented and evaluated in a consultative and participative manner through regular field visits using accountability framework and related appropriate tools.
- Based on the outcome of monitoring and evaluation, recommend changes in the programme to ensure that targets are met, and objectives achieved.
- Ensure the timely submission of proposals and reports, in coordination with the Health & Nutrition Expert, Field Managers and with inputs from Logistics and Finance departments
- Review proposal and reports prior to submission to the Executive Director for validation.
- Ensure gender is mainstreamed in all programmes.
- Review, consolidate and share program reports within and outside the organization for shared learning
Supervise, motivate, appraise staff in the programme and build the capacity of program and non-program staff in line with the organizational strategy and policies
- Actively participate in the Senior Management Team (SMT) coordination and activities.
- Set performance targets and appraise the program team in line with the AFOD Human Resource policy and other organizational policies and procedures
- Monitor performance and achievement of set targets for the program team
- Facilitate team building across the Programmes.
- Motivate the programme team and ensure they have clear objectives and receive meaningful feedback on their performance.
- Provide Human Resources Management to ensure the short and long-term success of the programme, including recruitment, staff development
- Work with the logistics and HR departments to ensure that adequate means are available to support the field managers to implement good quality programs.
- Facilitate regular field trips for supervision and discussion of each programme, define constraints, priorities, plans of action, etc.
Provide leadership in Networking and building strategic alliances in line with organizational strategies and policies
- Ensure good coordination and coordination between the programme teams and the logistics and finance and administrative teams.
- Ensure regular and effective communications are maintained within the programme and with the Executive Director and others at Head Office.
- Build relationships with other NGOs both local and international and with donors.
Enforce adherence to program-specific procedures for requisition and reporting expenditures in accordance with the AFOD Finance Policy and procedure Frameworks and International Financial Reporting System
- Assist the programme team to develop, finalise and closely monitor their programme(s) budget.
- Work closely with the Finance Department to ensure effective financial and budgetary control of the programmes, according to policy and procedures.
- Ensure corrective measures are taken to address over/under spends in the project budget
- Identify annual efficiency savings across the programme.
AFOD fundraising strategy
- Participate and contribute to the identification of program funding gaps, priorities and opportunities
- Participate and contribute to the development of funding concepts and proposals
- Consolidate, review and submit funding concepts and proposals to potential donors
- Perform any other duties as assigned by the supervisor
Qualifications, Skills and Experience:
- The applicant should preferably hold a Master’s Degree in Public Health, Health Services Management, International Health or Business Administration or other related course from recognized University.
- Bachelor’s Degree in Medicine, Public Health, Nutrition, Agriculture, Nursing or any health-related discipline
- A minimum of five years of proven programme management experience, and at least 2 years of Senior Management experience in an NGO
- Proven experience with NGOs in both humanitarian and development field, locally and/or internationally.
- Strategic planning and management
- Poverty and Women Rights Analysis
- Human Rights Based Approach to Development
- Donor contract management
- Staff and partner capacity development
- Communication and public relations
- Resource Mobilization and Monitoring
- Managing Multi donors
- Proposal and concept development
- Networking and collaboration
- Corporate Governance
- Program reviews, monitoring and evaluation
- Knowledge of basic UN language is an added advantage.
- Report writing
- Ability to interact with people of different backgrounds and cultures
- Formulation, Assessment, Monitoring and Evaluation of programmes at country level.
- Humanitarian Aid mandate, programme cycle management, planning and budgeting.
- Strong interpersonal and communication skills
- Strong analytical and planning skills.
- Willingness to travel extensively to field sites.
- Languages: Excellent written and oral communication skills in English
- Financial and budget analysis including budgeting.
- Financial performance review methods and techniques
- Financial reporting to partners/donors
- Mentoring and coaching skills
- Effective verbal and listening communications skills.
- Computer skills including the ability to operate finance software, spreadsheets and word processing programs at a highly proficient level.
- Effective written communications skills including the ability to interpret reports, budgets, proposals, policies and procedures.
- He/she must maintain confidentiality, use sound judgment and ability to work independently
- Maintain standards of conduct
- Be respectful, possess cultural and political awareness and sensitivity
- Demonstrate flexibility, consistency and sound work ethics.
How to Apply:
All candidates should submit their applications via email to recruitments_ug@afodi.org clearly stating the position, vacancy reference and location in the subject or by hand delivery to Kampala Head Office on Plot 17 Charles Lwanga Road Ntinda, Adjumani Field Office on Kelvin road, the AFOD Moyo Office and Palorinya Base Camp, addressed to the Human Resource Officer. Include a cover letter clearly stating the position, vacancy reference, and location, CV (with 3 referees), copies of the academic qualifications/certificates. The email attachment should be a single PDF document including the cover letter, CV and academic documents.
Deadline: Friday 6th March 2020 at 5:00 pm.
NB: Only short-listed candidates will be contacted by AFOD Uganda. Qualified female candidates are strongly encouraged to apply.