Human Resource & Administration Assistant UNICEF Project Jobs – IntraHealth International
Job Title: Human Resource & Administration Assistant
Organisation: IntraHealth International
Duty Station: Uganda
About US:
IntraHealth International is a non-profit organization based in Chapel Hill, North Carolina, U.S.A. that has been in existence for over 30 years in more than 100 countries and it has empowered health workers to better serve communities in need. IntraHealth fosters local solutions to health care challenges by improving health worker performance, strengthening health systems, harnessing technology, and leveraging partnerships. In collaboration with governments, nongovernmental organizations, and private- sector organizations around the world, IntraHealth champions the needs and contributions of health workers—from doctors and nurses to community health workers to health facility managers—and works to ensure they have the tools, supplies, information, training, and support they need to provide communities they serve with the best possible opportunity for health and well-being.
About Project:
The purpose of the District Health Systems Strengthening on RMNCAH, HIV/AIDS and Nutrition in Karamoja project funded by UNICEF-Uganda and implemented by IntraHealth International is to use a health system strengthening approach to address the availability of quality RMNCAH, HIV/AIDS, and nutrition services in Karamoja. The project will be implemented in the districts of Karamoja and in full alignment with the Convention on the Rights of the Child (CRC), UNICEF’s Rolling Work Plan, and the relevant Government of Uganda national policies and guidelines. The project will work at the district, facility and community level to improve planning, coordination, data use, accountability, quality of care, continuous quality improvement, and integrated service delivery.
Job Summary: The Human Resource and Administration Assistant will be responsible for provision of HR support to Program staff with support from the RHITES-E Human Resources Manager. S/he also ensures efficient management of project assets, equipment, vehicles, and maintains high standards of transparency and accountability at all levels in all areas of procurement and logistics management.This position will report to the Senior Finance Officer.
Key Duties and Responsibilities:
Human Resources
- Handling inquiries regarding Administration and HR issues, with support from RHITES-E Activity HR Manager or Headquarters where applicable
- Assisting in orienting new staff, ensuring new staff have all needed equipment, supplies and email accounts, and communicating with HQ about new hires.
- Overseeing employee record management in Ultipro and physical files as per IntraHealth policies, supports recruitment inititaives, management of employee compensation, mangaging staff leaves, Administering staff timesheets in Tenrox, Implementing & manageing staff benefits as per policy, and taking lead in all HR related matters in the project.
Procurement
- Assist the Senior Finance Officer to supervise procurement, inventory and maintenance and insurance coverage of office assets and equipment, including leases and vehicles.
- Preparing procurement requests and bids.
- Managing organizational risk and liability, particularly related to ensuring compliance with all relevant UNICEF regulations and local laws pertaining to local procurements and subcontract agreements.
General Operations
- Maintaining up-to-date asset inventory log per donor requirements
- Liaising with the Senior Finance Officer to ensure that vehicles and assets are properly tagged, insured, licensed, and repaired. Replacement and disposal of all office supplies, utilities, equipment and assets are done according to approved procedures.
- Carrying out on spot and periodic checks in the field, fuel stations, project sites to ensure that distribution, use of project resources is in compliance with IntraHealth and donor policies and procedures.
- Assisting with preparation of MOUs with stakeholders including compliance.
- Ensuring compliance with administrative policies (e.g. travel policy, per diem policy, etc) and maintain and update in-country administrative policies as needed.
- Serving as liaison with landlords, maintenance and security services and related vendors for project office space.
Others
- Organizing meetings and special events, as requested, including identifying sites, planning menus, preparing invitations, answering questions, assisting guests at the event, etc.
- Assisting in organizing project staff meetings and internal workshops
- Note taking at meetings, as requested.
- Carrying out any other administrative duties as may be assigned.
Qualifications, Skills and Experience:
- The ideal candidate for the IntraHealth Human Resource & Administration Assistant job placement must hold a University Degree in Business Administration/Human Resource Management
- Three years of combined HR and office administration experience from a reputable organization
- Ability to maintain a variety of records, such as inventories of supplies and materials; prepares correspondence, forms and reports
- Ability to provide excellent administrative and customer service duties, including telephone coverage, ordering office supplies, maintaining office equipment
- Proven ability to work independently and self-motivated; also work cooperatively with other office personnel
- Ability to simultaneously support a team of professionals
- Preferred work experience with UNICEF and/or as an implementing partner for other donors.
- Excellent public relations skills including courteousness
- Excellent verbal/written communications
- Computer literacy in MS Office applications including Word, Excel, Power Point, Outlook
- Strong organizational and time management skills
- Willingness and ability to work with all stakeholders.
- Willingness to accept additional responsibilities.
- Willingness to work overtime as required.
- Willingness to travel throughout Uganda to work with partners and key stakeholders, and potentially internationally, as required.
How to Apply:
All candidates who wish to join IntraHealth International in the aforementioned capacity should apply online at the link below.
: List of Current Job Vacancies / Opportunities in Uganda