Logistics Manager NGO Jobs – Humanity & Inclusion (Handicap International Federation)
Organisation: Humanity & Inclusion (Handicap International Federation)
Duty Station: Kampala, Uganda
Reports to: Country Manager
Gross Salary: UGX 5,782,342
About US:
Handicap International Federation (operating under the name Humanity & Inclusion) is an independent and impartial aid and development organisation working in situations of poverty and exclusion, conflict and disaster. We work alongside disabled and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights. HI is legally registered in Uganda. HI’s Head Office is in Kampala, and the West Nile operations are based in the office in Arua Town, with different field offices in operational areas. IN total, HI now operates in 10 Districts.
Job Summary: The Logistics Manager is responsible for the technical management and quality assurance of the Logistics Department so as to secure the effective and efficient implementation of the Country’s Logistics strategy. Responsible for defining and implementing countrywide logistics in the areas of fleet, fuel, construction and inventory and asset management in accordance with HI and donor policies and regulations. The Logistics Managers will oversee the warehouses, inventory control, material handling, fleet and fuel, transportation. They hire, train and evaluate employees, and ensure overall coordination between the head office and the field bases. The manager may prepare reports for upper management; negotiate shipping and supplier costs, and work to improve the efficiency of the company’s supply chain.
The Logistics Manager will be a key player in the reworking of the positioning of logistics at HI and the assertion of the principle of the professional channel. S/he will participate actively in the phased re-organisation of HI Uganda in the field as part of the ROOTS project, including the Logistics Department.
Key Duties and Responsibilities:
Strategy and steering
- Steers logistics strategy and functioning through the active promotion of HI’s institutional policy and the optimisation of our resources
- STRATOP: contributes towards the drafting, revision and implementation of operational strategy (stratop) within his/her scope of responsibility;
- RISKS: produces and updates the risk map covering his/her scope of responsibility; proposes and implements risk mitigation measures;
- INCIDENTS: contributes to incident reporting within his/her scope of responsibility;
- INDICATORS: produces, compiles and analyses dashboard data and key performance indicators for the department;
- REPRESENTATION: represents HI externally on logistics matters concerning his/her geographical area (e.g. forums, operational and strategic alliances); ensures the development of local partnerships necessary to the development of his/her area of activity.
Standards and Accountability
- STANDARDS: ensures respect and application of HI standards for the whole of his/her professional sector, with regard to policy, processes and tools
- LOCAL ADAPTATION: adapts and contextualises these standards according to specific national and local characteristics;
- INTERNAL CONTROL: oversees internal control for his/her whole area of responsibility;
- ACCOUNTABILITY: guarantees compliance with and application of institutional donor rules on all the projects implemented within his/her scope of responsibility;
Operational logistics management
- Diagnosis phase – Context analysis:
– Identifies regulatory requirements (donors, transport, customs, etc.);
– Analyses the logistical context of the programme (Logistics Capacity Assessment, Logistical issues chart);
– Analyses the logistical context of the projects (ICQ, Log performance);
– Evaluates the capacities of available and mobilisable resources (human and material).
- Design phase – Resources planning:
– Designs an adapted logistics chain for each project ( costs, quality, lead times);
– Contributes towards the development of the project’s activities timeline;
– Helps define the material resources needed to ensure the feasibility of the project;
– Defines the impact of logistical requirements on the budget ( log. support);
– Defines the impact of project requirements on the budget;
– Anticipates derogations;
– Structures the human resources concerned by logistics.
- Launch phase – Supply planning:
– Defines supply plans and purchasing strategy;
– Plans all the means necessary for the movement of goods over the project period;
- Implementation phase – Coordination:
– Adjusts the supply plan after every project review;
- Closure phase
– Manages the sending back of archives to HQ;
– Takes part in the return/donation of equipment;
– Takes part in the preparation of donor reports;
Professional channel development
- Leads the professional development of the logistics sector within his/her scope and helps to do so
- for the organisation as whole
- Contributes towards the professional development of the Logistics sector globally (community of practice);
- Develops a pool of local talent (carries out technical interviews with the candidates and formulates recommendations; identifies training needs).
Emergency preparedness and response
- Is responsible for providing appropriate support to emergency responses occurring within his/her geographical scope
- Takes part in analysing the capacity of his/her programmes and teams to respond to emergencies;
- Contributes towards identifying preparedness measures in liaison with HQ’s Emergency Division; implements these measures;
- In the event of an emergency response, mobilises and adapts his/her department and its processes: size of the team, line-management, coordination and communication mechanisms, ARCI, reporting, etc.;
- Strengthens external coordination with colleagues from other organisations.
Management
- Assumes the role and stance of manager with regard to his/her staff:
- Fosters a team spirit and team works to ensure the necessary synergies between the divisions. Encourages the exchange of practices within and between divisions;
- Contributes towards the professional development of his/her team members: sets individual objectives, ensures that the know-how and motivations of his/her staff meet the organisation’s needs;
- Provides individual and collective recognition
- Develops his/her staff‘s ability to work autonomously
- Embodies and transmits HI’s values, ensures respect of its code of conduct and institutional policies and is vigilant with regard to expected attitudes and individual and collective behaviours.
Qualifications, Skills and Experience:
- The applicant for the Humanity & Inclusion Logistics Manager job placement must hold a Bachelor’s Degree in Logistics, Supply Chain Management, Business Administration, or related field. Preferred – Master’s Degree
- Five years of progressive experience in operational/logistics management.
- Understanding of Institutional frameworks (policies, directives, standards), Humanitarian principles and the Humanitarian environment
- Knowledge of Donor frameworks and rules
- Command of English
- Command of IT tools (including advance-level Excel and Word
- Practice of logistics professions in a humanitarian environment
- Team leading and mobilisation
Personal Qualities:
- Good reaction capacities
- Organised
- Rigorous
- Autonomous
- Solution-oriented
- Adaptable
- Excellent interpersonal skills
- Able to manage stress
- Able to work as part of multi-cultural and multi-disciplinary teams
- Engaged
- Anticipative
Conditions:
Starting Date: February 03rd 2020
Length of contract: 1-year renewable
Gross Salary: UGX 5,782,342
Humanity and Inclusion is an Equal Opportunity Employer. We encourage females and persons with disabilities to apply to become a part of our organization. HI does not solicit funds in exchange for employment opportunities.
How to Apply:
If you feel you meet the requirements, please send an updated CV (3 pages max, including three professional referees current and/or past line managers) with a cover letter to HR department at recruitment@uganda.hi.org with the subject: Logistics Manager Application
Deadline: Friday 6th December 2019 by 5:00pm
NB: Any efforts to influence the recruitment process will lead to automatic disqualification.