Manager Internal Audit – Public Procurement and Disposal of Public Assets Authority (PPDA)
Job Title: Manager Internal Audit
Organisation: Public Procurement and Disposal of Public Assets Authority (PPDA)
Duty Station: Kampala, Uganda
Reports to: Audit and Risk Committee of the Board
About US:
The Public Procurement and Disposal of Public Assets Authority (PPDA) is established under the PPDA Act No.1 of 2003 to develop standards and regulate procurement and disposal practices in respect of all Procuring and Disposing Entities which include Central Government Ministries and Departments, Local Governments, State Enterprises, Constitutional and Statutory Bodies and post primary training institutions.
Job Summary: The Manager Internal Audit will be strategizing, implementing, coordinating and monitoring PPDA’s internal audit activities, ensuring provision of an efficient and effective risk based audit coverage of PPDA operations.
Key Duties and Responsibilities:
Strategic Contribution Outcome Statement: Develop the annual operation risk based audit plan for the unit:
- Reviewing current audit plan and determine level of implementation – to identify areas that are outstanding so that they are included in the next annual plan.
- Reviewing the risk register and risk logs to identify critical high and medium risks to guide functions and processes for inclusion in the audit plan for the year
- Independently reviewing the risk management process to ensure it is adequate in identifying and putting in place measures to address all the risk for PPDA
- Identifying and developing the priority areas of the annual work plan, based on the frequency of occurrence; level of risk rating and level of impact on the Authority, so as to ensure that they are incorporated within the annual audit plan
- Categorising the activities in the annual plan in accordance with the key focus and core areas for internal audit to ensure that all fundamental aspects have been planned for review
- Inquiring from client departments to obtain views and challenges that could provide input to the planning process before preparation of the plan for audit committee consideration and approval
- Taking the lead in identifying audit findings / gaps within processes that may result in investigations
- Planning for resource allocation and utilisation
Implementation of Audit Plan Outcome Statement:
- Oversee the management and implementation of internal audits ensuring that they are managed and conducted in the most transparent manner and in accordance with the International Professional Practice Framework, international auditing standards, policies and procedures.
- Reviewing the audit plan with the audit team so as to agree detailed schedule of activities
- Developing the engagement letter and have a face to face with audit client at the start of the audit activity
- Reviewing the audit methodology – based on audit manual review- to determine that the approach is relevant, providing the Senior Internal Auditor with guidance to address any gaps especially in new emerging situations and best practice- adding value
- Reviewing the draft audit report and requesting for additional information as required
- Providing review notes to Senior Internal Auditor so that aspects identified in the report for improvement of the report are addressed before submission of the draft report
- Sharing audit findings with Management for their feedback and response before submission to the Audit and Risk committee
- Reviewing audit reports and ensuring that any gaps identified are addressed to maintain relevance and applicability.
Reporting Outcome Statement: Taking the lead to ensure that all audit reports are completed in time and that the quality of the reports provides Management and the Audit and Risk Committee with comprehensive information for appropriate decision making:
- Scheduling, preparing and availing accurate and timely reports, minutes and other documents for Board Audit and Risk Committee meetings
- Regularly providing senior management and the Audit and Risk committee with an opinion on the adequacy, effectiveness and efficiency of the internal controls, risk management and governance processes in the Authority
- Acting as the secretary of the Audit and Risk Committee ensuring that all quarterly and annual Audit and Risk Committee reports are compiled and submitted to the full board
- On a quarterly basis ensuring that the internal audits are summarized and presented to the Audit and Risk Committee for review and discussion in order to determine areas of good performance and improvement
- Provide copies of internal audit quarterly and annual reports to the Internal Auditor General.
Audit Follow Up Outcome Statement: Taking the lead to track and follow up the implementation of audit recommendations by Management, to mitigate further risk to PPDA:
- Working with the Executive Director review audit recommendations as provided by the OAG so to incorporate within the authority recommendations / guidelines for implementation and provide a status report on level of implementation of OAG recommendation
- Preparing a follow up matrix that comprehensively articulates areas of action points and to the relevant directorate
- Working closely with directors to ensure that there is a clear line of accountability on specific and all recommended action points
- Monitoring the implementation of recommendations to high risk- high impact areas ensuring that these are addressed as to avoid significant impact on the authority
- Consolidating the status of audit action points that have implemented supporting management to remain focused and prioritise audit findings closure
- Receiving feedback from the user departments on the impact that internal audit recommendations have on the departments and their effectiveness for maintaining consistent user department performance and whether the recommendations are relevant and applicable in the work place.
Managing Staff Outcome Statement: To lead the Internal Audit unit in a manner that empowers them to deliver excellent customer service and high standards:
- Communicating to the Internal Audit unit a clear and exciting vision for the work of PPDA and for the role of the department in advising /supporting the organisation
- Ensuring that each member of the team fully understands the outcomes that are expected of them and that they are aware of best practise in Internal Audit; ensuring that they behave in a way which will maintain good relationships with Management, Audit and Risk Committee, the Board and the PPDA staff
- Ensuring that work is planned and organised in a way which will meet the needs of PPDA in the most cost effective manner possible; ensuring that team members are given appropriate workloads and are working efficiently
- Supporting team members to enable them to give of their best e.g. by encouraging and praising good performance, coaching, assisting staff to prevent or resolve problems, providing resources, tools and equipment
- Monitoring and reviewing performance and, in particular, holding staff accountable for meeting standards of excellence and delivering any improvement goals which have been identified; taking decisive action in the case of poor performance
- Ensuring that staff are adequately trained and developed for their roles e.g. by analysing staff training needs, organising the delivery of training or coaching, coordinating the sharing of experience.
Qualifications, Skills and Experience:
- The ideal candidate must hold an Honours degree in B.Com (Accounting), Business Administration or other business related field.
- Masters in Accounting, Finance, Business Administration, or related fields
- Full professional qualification in ACCA, CPA,CIA or related field
- Membership to ACCA/ ICPAU/IIA
- Job related experience and knowledge:
- 5 years’ experience in an auditing role in the public sector with at least 3 years managing and leading a functional team at senior level
- Knowledge and experience with international accounting and auditing standards including IPSAS
- Good understanding of Uganda Tax Laws
- Ability to work with accounting software
- MS Office
Competencies:
- Auditing
- Thoroughness/ Concern for Excellence
- Coaching
- Result Orientation
- Communication
- Leadership
- Information Handling and Filing
- Strategic Thinking
- Information Technology/ Computer Skills
- Personal Integrity
- Planning and Organising Work
- Development Orientation
- Presentation (large groups)
- Team Management / Performance
- Problem Solving and Decision Making
- Management
- Report Writing /Document Presentation
- Reliability
- Research/ Knowledge Management
- Relationship Management
- Analytical Skills
- Capacity Building / Learning Design and Delivery
How to Apply:
All qualified candidates should download the PPDA application form fill it, Click Here and send it together with copies of academic certificates, national ID, detailed curriculum vitae showing experience and positions held torecruitment@ppda.go.ug. All files should be sent in PDF.
Deadline: Friday 15th February 2019 by 5.00 p.m.
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