Mzumbe University Examination Regulations

Registration for Examinations

Eligibility

4.There shall be special registration of candidates for all types of examinations, such as end of semester examination, supplementary examinations, re-sit examinations, special examinations and carry – over examinations. Such registrations must be done at every department within a month before the commencement of any mentioned examination.

4.2.Any candidate who will fail to register shall be barred from sitting for the relevant examination (s).

4.3Any candidate sitting for any examination mentioned in paragraph 4 above other than end of semester examination, shall be required to pay Tshs. 20,000/= (shillings twenty thousand only) as costs for processing and handling these examinations.

5.A candidate pursuing undergraduate and postgraduate studies shall be

Absence from Examination

admitted to an examination room on the condition that:

(a)The candidate does not owe the university any fee required and/or other financial dues;

(b)The overall attendance of the candidate in every subject must be not less than 80% of the time allocated to the subject in the semester;

(c)The candidate has done all his/her coursework for the subject being examined; and

(d)The candidate is not barred by any lawful order or any other law from sitting for the examination in question.

6.Any candidate registered for examination shall be required to appear in the examination.

6.1Any candidate who is unable to appear in the examinations shall, before the commencement of a respective examination(s), report in writing to the head of department through the relevant class supervisor giving sufficient reasons for not being able to sit for the examinations.

6.2The candidate must have a prior written approval from the relevant head

Dates of University Examinations

of department indicating that he/she has been allowed to postpone the said examination(s).

7. The Deputy Vice Chancellor (Academic) in consultation with the Vice Chancellor shall determine and set the dates for conducting University examinations.

Examination Setting

8.All University examinations shall be set by members of academic staff who taught the subject(s) in question or such other persons appointed by the relevant head of department.

8.1The Director of Undergraduate Studies/Senate Secretary shall issue notice for submission of draft examination questions to the deans, directors and principals. The notice must also indicate the deadline for submission.

Examination Moderation

8.2Members of academic staff who taught the subjects shall be required to submit the draft examination questions together with authorized syllabus used in teaching to the examination coordinators

oftheirrespective schools/faculty/directorate or to the examination officer in case of campus colleges within the time prescribed by

the Director of Undergraduate Studies/Senate Secretary.

8.2.1All examiners must abide by deadlines. Any examiner who fails to meet the deadline and hence cause any delay in the processing of examinations will be dealt with as may be so instructed by the disciplinary authority.

9.There shall be an examination moderation committee(s) for each school/faculty/institute/ and campus college appointed by respective school/ faculty deans, institute directors/campus college principals.

9.1 The Examination Moderation Committee shall be composed of:

(a)The head of department who shall be the chairperson,

Examination

iv)To ascertain that the examination is not either too short or too long within the prescribed time.

9.2.2Any examination moderator will be required to observe utmost confidentiality before, during and after the moderation exercise. Failure to observe this rule, will make him/her liable for disciplinary measures.

9.3Whereupon moderators of an

examination in questions have recommended alteration in anyway, the recommendations shall be availed to the internal examiner for his/her comments prior to production of the respective examination.

9.4All examinations offered by the University shall bear instructions stating categorically which materials are authorized to be brought and used in the examination. These instructions shall be read together with instructions in the examination answer booklets, which are to be provided during examinations.

9.5Any examination having no provision for aid materials shall be strictly so construed.

10.0There shall be an examination

Coordinator

Examination Processing

Examination Leakage

coordinator in each school/faculty/ institute appointed by respective school/faculty deans and institute directors except for campus colleges where there shall be an examination officer.

10.1The examination coordinator shall exercise and discharge functions stipulated under paragraph 11 of these By-Laws or any other duty assigned to him/her in that capacity by the appointing authority.

11.The processing of examination questions in terms of typesetting, printing/ photocopying, packing and sealing shall be done by the examination coordinator/examination officer (for campus colleges) assisted by appointed member(s) of academic staff.

11.1The processing of examination shall be made under maximum confidentiality and integrity.

11.2The dean of school or faculty, director of institute and principal of college shall be the custodian of the examination questions.

12.All examination papers and questions shall be handled with care.

No mishandling shall be entertained.

Instructions for Handling Examinations

Venue of Examination

13. All examinations offered by the University shall be administered in accordance with these By-laws and the instructions issued by the school/ faculty dean or institute director/campus principal in consultation with the heads of academic departments.

14.All examinations offered by the University shall be administered at the University campuses or such other place as may be determined by the Deputy Vice Chancellor (Academic) after

consultation with the Vice Chancellor

14.1Before commencement of the examination, the examination officer shall ensure the readiness of the examination venue

Examination Irregularity

Conduct of

Candidates in

Examinations

16.Where there is any commission, by a candidate, of any examination irregularity as per these By-Laws, the invigilator shall stop the candidate from

continuing with the respective examination.

16.1 Upon completion of the examination the invigilator shall immediately report in writing to the respective school/faculty dean or institute’s director or the campus college principal any examination irregularity detected during the examination.

16.2The report shall be detailed enough, explaining the irregularity in full. The invigilator shall also attach anything material, if available, to clarify the issue, where necessary.

16.3Upon receipt of irregularity report the school/faculty dean or institute director or campus college principal shall convene a meeting of the examination committee to determine the matter.

17.The conduct of a candidate in

examination shall be in the following manner:

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Coursework

Marking and

Compilation

18.All tests, assignments, term papers and other forms of assessment made during the semester shall be marked before the end of examination preparation week by the internal examiner(s).

18.1The coursework answer papers shall be returned to candidates after being marked by the internal examiner before commencement of University Examinations.

Marking of

University

Examinations

18.2. Every member of academic staff teaching during the semester is obliged to give to each candidate his/her aggregate coursework marks before commencement of the University examinations.

18.3 It shall be the obligation of the candidate to verify the accuracy of his/her coursework results before commencement of the University Examinations.

19.The marking of university examinations shall be done by

internal examiner of the respective course of study in accordance with the time schedule provided by the Examination Officer or school/faculty dean or institute’s director, or campus college principal or the head of department or any other person so designated.

19.1Notwithstanding the generality of paragraph 19 above, the marking process shall operate as stated below:

(a)The examination script(s) shall be marked by the internal examiner or someone else appointed by the relevant head of the academic department in case the former is

Loss/Destruction of Script

External Marking of Scripts

Each principal/dean/director shall subsequently submit these documents to the Senate Secretary/Director of Undergraduate Studies.

20.Where there is a loss or destruction of script(s), the university shall call the affected candidate(s) who shall be required to re-sit the examination at the time set by the University.

20.1It is a serious case of negligence and misconduct for any person to carelessly destroy, damage, lose or misplace

20.2Any person who commits such negligence or misconduct under sub paragraph 1 above shall be subjected to disciplinary proceedings and punished in accordance with the relevant University rules and regulations.

21 Examination scripts shall be externally moderated once in an academic year.

21.1An external examiner shall be a competent academician in the respective discipline appointed by the school/

Compilation of

Examination

Results

Board of Internal Examiner

faculty dean or institute’s director or campus college principal.

21.3Where the difference between the internal and external examiner exceeds five (5) marks in a given question or 10% in total marks the external examiner shall furnish a written report describing the basis/justification for the variation.

22.Compilation of examination results shall be done through ARIS by the individual internal examiner.

22.1It shall be the responsibility of head of department assisted by the programme coordinators and class supervisors to supervise the compilation process.

22.2Any person shown to have mishandled the examination script(s) or examination results due to poor supervision, collusion or ill motive at this stage, shall be subjected to disciplinary actions in accordance to the relevant laws and/ or regulations.

23. There shall be for each academic department in the school/faculty Institute/campus college a board of internal examiners which shall deliberate on the examination results and make

School/Faculty

Directorate/

Institute/ Boards

23.2No person shall be allowed to change examination results approved by the internal examiners’ board before college/school/faculty/directorate board meeting without approval of the principal/dean/director

23.3Any changes allowed by principle/dean/director must be reported

to college/school/faculty/directorate’s board meeting for deliberation and/or ratification

24. There shall be for each school/ faculty/ institute/directorate the school/faculty/institute board.

24.1 The composition of the school/faculty/institute board shall be as prescribed under rule 36(1) to the First Schedule of the Mzumbe University Charter, 2007 thus:

(i) School/faculty dean /institute director or campus college principal who shall be the chairperson;

(ii) Associate dean/director and all heads of academic

departments in the school/ faculty/institute;

Campus College

Academic

Committee

director from amongst members of academic staff in the faculty/ institute.

25.0There shall be an Academic Committee for each Campus College which shall deliberate on the examination results.

25.1The composition of campus college academic committee shall be as follows:

(i)Campus college principal who shall be the chairperson;

(ii)Deputy Principal who shall be the secretary;

(iii)All heads of departments (both academic and administrative) in the campus college;

(iv)Two members of academic staff; one nominated by MUASA and one nominated by the academic staff from amongst themselves;

(v)Five members elected to the board by students in the campus

college from amongst themselves, at least two of whom must be females;

Campus College Board

(vi)Two members nominated by the faculty academic staff from amongst themselves one of whom must be a female; and

(vii)Not more than two members external to the University appointed by the Senate from the list of stakeholders recommended by the campus college.

26.There shall be for each campus college a Campus College Board.

26.1The composition of campus college board shall be as follows:

(i)Campus college principal who shall be the chairperson;

(ii)Deputy Principal;

(iii)All heads of departments (both academic and administrative) in the campus college;

(iv)Two members nominated by the faculty academic staff from amongst themselves one of whom must be a female;

(v)One member elected to the board by students in the campus college from amongst themselves;

Provisional

and Final

Examination

Results

(vi)Not more than two members external to the University appointed by the Senate from the list of stakeholders recommended by the campus college; and

(vii)A secretary to be appointed by the campus college principal.

27.The school/faculty/institute/campus College Board shall pass and declare provisional examination results pending approval by the Senate.

27.1Once examination results are approved and passed by the Senate they shall be released to the students immediately by the school/faculty dean or institute’s director or the campus college principal; through ARIS or as may be directed by the Deputy Vice Chancellor Academic.

27.2Each academic department in the school/faculty/institute / campus college with programmes shall prepare the following documents to be discussed during the meetings of the board of internal examiners, school faculty/ institute/ campus college boards and Senate:

(i)A memorandum of examination results of the candidates in the

Appeals against Examination Results

Appeal against Coursework

29.All examination appeals shall lie with the University Examination Appeal Committee established under paragraph

38of these By-Laws.

29.1Except where unfair marking, wrongful computation of marks or grades is alleged, no appeal shall be in respect of any such examination on any other ground.

30.No appeal shall be lodged against coursework marks unless there is a reasonable proof that the candidate had no prior knowledge of the error due to reasonable circumstances beyond his/her control.

30.1If a candidate notices any error with the coursework marks she/he shall consult a member of academic staff who administered the course or subject during the semester for discussion and

Appeal Fee

Procedure for Appeal

possible clarification or correction before commencement of the University examinations.

30.2Where before declaration of University Examinations results by the senate there is proof that the candidate had no prior knowledge of the error due to reasonable circumstances, the candidate may appeal to the school’s/ faculty’s dean, institute’s/directorate’s director, campus college principal. In case the error is noted after declaration of University examination results by the Senate the appeal shall be dealt with in accordance with provisions of paragraph

19.1.(e) of these By-Laws.

31.All appeals shall be accompanied by a non refundable appeal fee of Tshs. 20,000/= (shillings twenty thousand only) per subject or as may be prescribed by the University from time to time.

31.1The appeal fee is subject to review by the university from time to time without prior notice to students.

32.No appeal whatsoever pertaining to the conduct or results of any University examinations shall be entertained unless such an appeal is lodged with the appropriate University authorities within two weeks from the date of publications

Examination

Appeal

Results

of the results by or under the authority of the Senate.

32.1Appeals shall be lodged and registered using the appropriate forms in the register maintained by the appellant’s department.

32.2Failure to comply with these requirements shall result in dismissal of the appeal by the head of department

and/or the faculty dean or institute/directorate director or Campus College principal.

32.3In exceptional cases appeal may be lodged beyond the prescribed time upon approval by Senate Chairperson.

32.4The school/ faculty/ institute/ directorate/ campus college shall submit all marked examination scripts whose candidates have appealed together with copies of filled appeal forms to the Examination Appeal Committee which shall determine the Appeals.

33.The Director of Undergraduate Studies /Senate Secretary shall immediately after the determination of appeal inform the appellant, in writing or by posting on notice boards, of the appeal results, which results are to be forthwith forwarded to the next Senate meeting for ratification.

Powers of the Committee

Functions of the Committee

36.The Examination Committee shall have the following powers:

(a) To summon any invigilator, candidate or any person or officer in relation to an alleged examination irregularity that took place during examinations;

(b)To question or interrogate any candidate, invigilator or any person in relation to the examination irregularity which happened during examinations; and

(c)To impose sanction on candidates found responsible for or guilty of such irregularity.

37.The Examination Committee shall have the following functions:

(a)To deliberate on any examination

irregularity reported in the faculty/institute/college/campus;

(b)To prepare a detailed report of the proceedings and submit the report containing committee’s findings and decision to the board of internal examiners;

Examination

Appeal

Committee

Composition

(c)To determine or propose action in cases of unforeseen events; and

(d)To recommend on disciplinary action to be taken against any person or official responsible or involved in such irregularity.

38. There shall be an Examination Appeal Committee for the University.

39. The Examination Appeal Committee shall be composed of:

(a)The Director of Undergraduate Studies/Senate Secretary who shall be the Chairperson;

(b)The University’s Examinations Officer who shall be the secretary;

(c)Appointed members of academic staff from any recognized university in the country; these academic staff must be experts in the subjects being appealed against.

39.1All appeals shall be externally marked by someone who has never been an external examiner of the examination in question.

Functions of the Committee

40.The Examination Appeal Committee shall have the following functions:

(a)To review the appeals against examinations results on merits;

(b)To determine the status of the candidate after review;

Reasons for Postponement of Studies

42.A student may be allowed to postpone studies for reasons of proven continued ill health supported by a doctor’s medical certificate, financial problems, or for any other reason which is considered strong enough to prevent one from pursuing studies effectively.

Procedure for Postponement

43.A candidate who intends to postpone studies shall apply in writing, through

Postponement Period

his/her respective department, to the relevant school/faculty/institute/ campus college.

43.1An applicant for postponement shall be deemed to have secured permission for postponement after receiving a written communication granting his/her application from the school/faculty/institute/campus college

43.2Postponement letter shall be copied to the Directorate of Undergraduate Studies or Directorate of Research

Publications Postgraduate Studies depending on the applicant’s programme of study.

43.3Such postponement which shall be approved by the Senate shall be for a semester or an academic year as the case may be.

43.4A student requesting for postponement of studies shall carry over and re-sit or sit for supplementary examinations in all subjects he/she is entitled to upon resumption of studies.

44.The maximum period for a student to postpone studies is two academic years provided that upon the expiry

of the first academic year a student must seek for a second postponement afresh.

Resumption of Studies

45.A candidate who wishes to resume studies after postponement must give notice in writing prior to the start of the registration period of the relevant semester to the school/faculty dean, institute, campus college principal copied to the relevant directorate.

45.1A candidate who fails to comply with the requirements prescribed under paragraphs 44 and 45 of these By-Laws shall automatically be deregistered from studies.

Transfer of Students

46.A student may transfer from any university to Mzumbe University and vice versa to study in one of the programmes of study provided that:

(a)The programmes content of study between the two universities

(institutions) are alike and compatible;

(b)Grading and assessment criteria of the programmes are compatible and accepted by the Senate; and

Transfer of Grades

Inter campus

Transfers

(c) Expenses paid to Mzumbe University by the student or requesting university have been accepted by the Mzumbe University.

47.The Senate shall regulate on the transfer of grades.

48.A student may transfer from one campus to another within the University upon furnishing sufficient grounds.

48.1A student who wants to transfers from one campus to another shall apply in writing to the DVC (A) through the school/faculty dean, institute director, campus college principal from which he/she wants to shift.

48.2Upon being satisfied with the grounds/reasons for requesting for transfer the DVC (A) may allow the

candidate to transfer to the desired campus after consultation with the dean, director, principal of the school/faculty/ institute/ campus college to which the candidate is to be shifted.

Awards

Transcripts,

Certificates

and Certification

49.The Board of Examiners upon being satisfied that the standard required under relevant provisions of these By-Laws or any other applicable law for the award of degree, diploma, certificate has been attained by a candidate in University examinations applicable to him/her, may recommend to the Senate through the relevant school/ faculty/ institute/ campus college board that such degree, diploma or certificate be conferred upon or granted to such successful candidate.

49.1The Senate may decide to confer or grant degrees, diplomas or certificates or any other award of the University on or to candidates who qualify and are recommended in accordance with the provision of paragraph 49 of these By- laws for such conferment or grant by the

board of examiners in a

school/faculty/institute or campus college.

50.The Senate shall issue certificates for degrees, diplomas, certificates or other award to such candidates as shall be declared to have satisfied the appropriate board of examiners and shall have been recommended to and approved by the Senate for the conferment or grant of such degree, diploma, certificate or other awards.

Loss of Certificate

51.In case of loss, destruction (partial or total) of the original certificate or a copy thereof the University may issue a copy or another copy on condition that:

(a)The applicant produces a sworn affidavit;

(b)A certificate so issued shall be marked “COPY” across it;

(c)The replacement certificate shall not be issued until a period of 12 months has elapsed from the date of such loss; except that such replacement may be issued within a shorter period in cases of partial destruction of the original certificate or of a copy thereof;

(d)The applicant must produce evidence that the loss has been reported to the police and adequately publicly announced with the view of its recovery in an officially recognised form or manner in the applicant’s home country or where the loss is believed to have taken place; and

(e)The replacement fee shall be 50,000 (fifty thousand Shillings). This fee is subject to review by the Senate from time to time.

Originality of Work

Plagiarism

52.All candidates’ work submitted for assessment shall as far as possible be the candidate’s own original work. The following guidance offers to assist candidates as criteria for originality in coursework:

(a)Work can be designated original only when its subject is presented as far as possible in a unique way, that is, a form that differs from that which is available in published works, lectures/seminars handouts; and the work of other students past or present or any other author;

(b)Originality does not preclude the proper use of published material, properly acknowledged.

53.Plagiarism means and includes copying, lifting, stealing, illegal use, bootlegging of work or any other or passing off of the words or ideas of someone else as his/her own without proper acknowledgment or crediting of

Students

Assessment

During Semester

54.Every undergraduate student in the University shall be assessed during each semester in terms of his/her performance in the programme of study he/she has registered.

54.1The standard of assessment of performance of undergraduate students shall be in coursework, end of semester examinations and field/research reports.

Evaluation of Field Reports

End of Semester Examinations

(i)Undergraduate Programmes other than Law: Test I (15 marks), Test II (15 marks), Individual assignment (10 marks) and Group assignment (10 marks): Total marks: 50;

(ii)Bachelor of Law Programmes Test I (20 marks), Assignment I (15 marks) and Assignment II (15 marks): Total marks: 50;

(iii)Diploma and certificate in Law Test 1 (15 marks), test II (10 marks), individual Assignment (15 Marks) and group assignment (10 Marks).

55.Field reports for all under undergraduate programmes (and case files for diploma in law) shall be evaluated in accordance with the provisions of paragraph 63- 66 of these By-laws.

56.There shall be end of semester university examinations at the end of every taught semester.

56.1Each student enrolled in the particular programme of study shall be required to sit for all subjects offered during the semester in the end of

60

Grading System

semester university examinations provided that he/she has complied with the provisions of paragraph 5( a-d) of these by laws.

57.A Five Point System shall be used in averaging the final grades in degree, diploma and certificate.

57.1 The grading system for undergraduate programmes shall be in terms of letter grades indicating points range of 0 – 5 as follows:

Supplementary Examinations

59.Where a candidate fails to meet the requirements of paragraph 54.4 (a) he/ she shall be required to sit for supplementary examinations subject to the conditions provided in paragraph 59.1 and 59.2 of these By-Laws.

59.1The maximum number of failed subjects for any candidate to qualify for supplementary examinations shall not

exceed three for undergraduate programmes (other than Bachelor of Law and Bachelor of Education programmes).

59.2The maximum number of failed subjects for any candidate in the Bachelor of Law and Bachelor of Education Programmes to qualify for supplementary examinations shall not exceed four subjects.

59.3Supplementary examinations for all undergraduate programmes (except for

programmes attending staggered semester) shall be conducted after end of semester two examinations and prior to commencement of the new academic year as it will be provided in the University Almanac.

Special Examination

61.Where a candidate pursuing any undergraduate programme at the University fails to attend the whole or part of an examinations under circumstances, which are beyond the control of the student such a student may, subject to production of authentic evidence and prior to written approval of the faculty/ school dean/ institute director/campus college principal and the ratification by the Senate, be allowed to sit for special examination in the subjects the examinations of which he/she did not complete.

61.1Retrospective approval for special examination shall only be granted by the Senate Chairperson upon proof by the candidate of exceptional circumstances.

61.2Special examinations for all undergraduate programmes (except those attending staggered semester) shall be conducted at such time, coincident

with supplementary examinations provided for under paragraph 59.3 of these By-Laws.

61.3Special examination for undergraduate programmes attending staggered semester shall be conducted at

such time, coincident with supplementary session provided for under paragraph 59.4.

Re-sit Examinations

Field Work

61.4A candidate in undergraduate programme who fails in special examinations shall be allowed to re-sit the failed subjects when next offered provided that the number of subjects failed cumulatively does not exceed three for all undergraduate programmes (except Bachelor of Law and Education Programmes) and four for Bachelor of Law and Education Programmes.

62.An undergraduate candidate, who fails in supplementary examinations, shall be required to sit for re-sit examinations in the failed subjects when next offered.

63.All undergraduate degree programmes, diploma and certificate programmes, unless stated otherwise shall undergo practical training or field attachment which shall constitute one of the components to be assessed during the Semester.

63.1 The field attachment for undergraduate degree programmes other than Bachelors of law, Computing Science discipline (ICT) and Education programme shall have the duration of 17 weeks covering the period of the first semester of the third year of study.

65

Marking of Field Reports

63.18 Technical Project of undergraduate students in Computing Science discipline (ICT) shall be assessed as follows:

(a)Technical project report 50%

63.19A student in any undergraduate programme who scores less than 50% in the field/research report or technical project, or a student in the Computing Science discipline who fails after the extension period, or who for no apparent reason fails to do field work or submits plagiarised work shall be discontinued from studies.

63.20Schools/faculties / institutes / campuses colleges may regulate fieldwork as indicated in the

University’s Operational Guidelines for

Field Attachment, 2003.

64.Head of department shall identify internal examiners for the purpose of marking field/research reports,

64.1Each internal examiner shall be

served with appointment letter accompanied with a research report together with an evaluation form.

Oral Examination

Score for Field

65.Each undergraduate degree candidate (Except Bachelor of Education program and Bachelor of Science in computing discipline) who has produced a field report is required to sit for oral

examination before the Oral Examination Committee.

65.1The oral examination committee shall comprise of a major supervisor, internal examiner and oral examiner.

65.2A candidate shall defend his/her field/research report work including its originality during oral examination.

65.3Oral examination for undergraduate

candidates (Except Bachelor of Education program and Bachelor of Science in computing discipline) shall constitute 20 marks.

66 The score to be recorded for report field /research report, except for Bachelor of Education program and Bachelor of Science in computing discipline programme, shall be the average of the marks awarded by the major supervisor and internal examiners, oral examination committee and host organisation’s supervisor.

71

Round up Cases

Border Line Cases

67.Where the combined mark between

the two assessed components, coursework and final University Examination in each course of study, is at least 39.5, it shall be rounded up automatically to 40 provided that the candidate scores a minimum pass mark of 20 out of 50 in the end of semester University Examinations.

68.(a) Where a combined mark is at least 37.5 but less than 39.5, it shall be a border line case. The mark shall be rounded up to 40. Provided that the candidate scores a minimum pass mark of 20 out of 50 in the end of semester University Examinations.

68.1For any candidate in undergraduate programmes (other than Bachelor of Law and Bachelor of Education) the number of borderline cases shall not exceed two in any examination session.

68.2For any candidate in Bachelor of Law and Bachelor of Education the number of borderline cases shall not exceed three in any examination session.

68.3In case a candidate in the undergraduate programmes (other than Bachelor of Law and Bachelor of Education) has more than two borderline cases in one examination session the two

Discontinuation

69.Discontinuation of a candidate in the undergraduate programme on the basis of academic performance shall be as follows:

(a)A candidate in the undergraduate programme (other than the Bachelor of Laws and Bachelor of Education programmes) who fails in more than three subjects at any point of study;

(b)A candidate in the Bachelor of Laws and Bachelor of Education programmes

De-registration

Admission after Discontinuation

who fails in more than four subjects at any point of study;

(c)A candidate who is found guilty of examination irregularity as provided in these By-laws;

(d)A candidate who is found guilty of cheating in examinations, tests, assignments, and/or field work or research report; and

(f)A candidate who is found guilty of plagiarism.

70.A student shall be de-registered from

studies under the following circumstances:

(a)Abscondment from studies, and

(b)Abscondment from any test, assignments, examination(s), field

work and/or from writing

field/research report without apparent or reasonable reason(s).

71.A student who shall have been earlier on discontinued from a programme of study on an academic or

Students

Assessment

During Semester

72.1Every student in the master’s programme shall be assessed during each semester in terms of his/her performance in the programme of study he/she has registered for.

72.2The standard of assessment of performance of master’s degree students shall be both in coursework and end of semester examinations. The final/ end of semester examination shall have a weight of 50% in total assessment and course work shall have a weight of 50%.

72.3Class test, term paper and written group assignment shall be administered and done during the semester in accordance with the time schedule

published by the schools/

End of Semester Examinations

Awards

Classification

Postgraduate

faculties/institutes/campus colleges at the beginning of each semester.

72.4The pass mark for a candidate in postgraduate programme shall be 50% and he/she must score at least 25 out of 50 at the end of semester or special

examinations (in every subject examined)

72.5Distribution of coursework marks in each subject during the Semester shall be as follows:

Test 1 (15 marks), Assignment I (10 marks) and Term Paper (25 marks): Total marks: 50.

73.1There shall be end of semester examinations at the end of every taught Semester.

73.2Each student enrolled in the particular master’s programme shall be required to sit for all subjects offered during the semester in the end of semester examinations provided that he/she has complied with provisions of paragraph 5 (a-d)

74.A Five Point System shall be used in averaging the final grades at the University.

Supplementary Examinations

75.Where a candidate fails in any course(s) of study he/she shall be required to sit for a supplementary examinations for the failed course(s) subject to the conditions provided for under paragraphs 75.1 and 75.2

75.1The maximum number of failed subjects for any candidate in the master’s programmes (other than

Masters of Laws programmes LLM) to qualify for supplementary examinations shall not exceed three

75.2The maximum number of failed subjects for any candidate in the Master of Laws-LLM programmes to qualify for

Extended Supplementary

Special Examination

supplementary examinations shall not exceed two.

76.1A candidate in master’s programmes who fails in supplementary examinations shall be allowed to sit for extended supplementary as external student during the supplementary session of the following academic year.

76.2A candidate shall be allowed to sit for extended supplementary twice as external student after which if he/she fails, he/she shall be discontinued from studies.

77.Where a candidate pursuing any postgraduate programme at the University fails to attend the whole or part of an examinations under circumstances, which are beyond the control of the student such a student may, subject to production of authentic evidence and prior written approval of

the faculty/school dean/institute director/campus college principal and the ratification by the Senate, be allowed to sit for special examination in the subjects the examinations of which he/she did not complete.

77.1Retrospective approval for special examination shall only be granted by the Senate Chairperson upon proof by the candidate of exceptional circumstances.

Round up Cases

Border Line Cases

77.2Special examinations for all postgraduate programmes shall be conducted at such time, coincident with supplementary examinations provided for under paragraph 75 of these By- Laws.

77.3A candidate in postgraduate programme who fails in special examinations shall be allowed to sit for extended supplementary provided for under paragraph 76 provided that the number of subjects failed cumulatively does not exceed three for all

postgraduate programmes (except Masters of Laws programmes LLM ) and two for Masters of Laws programmes/LLM.

78.Where the combined marks between

the two assessed components, coursework and University Examination in each course of study, is at least 49.5, it shall be rounded up automatically to 50 provided that the candidate scores a minimum pass mark of 25 out of 50 in the end of semester examinations.

79 (a) Where a combined mark is at least

47.5but less than 49.5, it shall be a border line case. The mark shall be rounded up to 50 provided that the candidate scores a minimum pass mark

79

Examination of Dissertation

81.Master’s dissertation shall be marked by three examiners: the major supervisor, internal and external examiners.

81.1The department shall propose names of the internal examiner and external examiner for each master’s dissertation and every such internal and external examiner shall be served with a copy of the dissertation together with an evaluation form.

81.2Heads of departments of the respective programmes shall, on behalf of DRPS, take and collect the dissertations to and from the external, internal examiners and major supervisor

81.3The external and internal examiners shall submit the evaluation form along with their reports about the dissertation within a maximum period of two (2) months from the date they received copies of the dissertations.

81.4If reports from external and internal examiners are not received within two

(2)months without justification, new examiners shall be appointed.

81.5Every examiner shall provide a summary report about the dissertation with definite recommendations for one of the following actions:-

Doctor of

Philosophy

Thesis

Examination

81.16Where a candidate scores below 50% of the oral marks he/she shall be declared to have failed in the dissertation and he shall be required to reappear for the same within one month; and if he/she fails again, he/she shall be discontinued from studies

81.17The overall marks for the dissertation shall be comprised of 90% of the score in the dissertation and 10% of the score from oral examination.

81.18Where re-submission is made and yet the dissertation does not score 50%, the candidate shall be discontinued from studies.

81.19Only a candidate who successfully passes both coursework and dissertation components shall be entitled to the award of Mzumbe University Master’s degree.

82.(i) Doctoral degree and research degree students shall be assessed and examined by means of:

(a)a thesis;

(b)an oral examination; and

(c)Any additional studies prescribed by a candidate’s school/faculty/institute which

Discontinuation

83.Discontinuation of a postgraduate candidate on the basis of academic performance shall be as follows:

(i)A candidate in a master’s programme (other than the Masters of Laws programme) who fails in more than three subjects at any point of study;

(ii)A candidate in a Master’s of

Laws programme who fails in more than two subjects at any point of study;

De-registration

Admission after Discontinuation

(iii)A doctoral degree candidate who fails to show adequate progress in his/her study;

(iv)A candidate who is found guilty of examination irregularity as provided in these By-laws;

(v)A candidate who is found guilty of cheating in examinations, tests, assignments, term papers and in any part of dissertation or thesis; and

(vi)A candidate who is found guilty of plagiarism.

84.A master’s student shall be de- registered from studies under the following circumstances:

(c)Abscondment from studies,

(d)Abscondment from tests, assignments, term papers, examination(s), or from writing a dissertation or thesis without apparent or reasonable cause(s).

85.A student who shall have been earlier on discontinued from a programme of study on an academic or any other ground other than involvement in examination irregularity may be re-