No Experience Administrative Assistant – Community Center NGO Jobs – InterAid Uganda Limited (IAU)
Job Title: Administrative Assistant – Community Center
Organization: InterAid Uganda Limited (IAU)
Duty Station: Kampala, Uganda
Reports to: Administrative Officer
About US:
InterAid Uganda Limited (IAU) is a non-governmental humanitarian national organization established in 1988, and duly registered with the NGO Board and NGO Forum. IAU is actively involved in programs geared towards the protection and improvement of lives of disadvantaged people living in urban and rural areas in Uganda and in the Great Lakes Region. InterAid Uganda is focused on its thematic areas of Rights Protection, Education, Livelihood & Food Security, Health (HIV&AIDS; Malaria; Maternal and Reproductive Health), Water, Sanitation & Hygiene (WASH), Environment and Disaster Management and good Management and Governance systems.
Job Summary: The Administrative Assistant- Community Center will mainly coordinate the administrative function of the community center and ensure adherence with a view of increasing efficiency and service delivery.
Key Duties and Responsibilities:
Strategic Direction
- Manage/ oversee the receipt, storage, requisition of supplies and materials at the community center
- In charge of management and maintenance of the community center
Process Management:
- Ensure that community center office premises are clean and well maintained including the assets.
- Ensure that all assets at the community center are in good working condition.
- Carry out the periodic reconciliations of assets i.e. monthly, quarterly, semi – annual and annual at the center
- Compile periodic reports and ensure timely submission to the Supervisor.
Records Management.
- Ensure the proper records management of all office equipment at the community center premises.
- Ensure that proper records are maintained at the community center.
Support to staff & other Managers: Provide supportive supervision to the office attendant.
Risk Management
- Control access to the community center and ensure safe custody of all IAU assets as per the set standards.
- Ensure safety of assets at the community center.
Compliance: Ensure that community centre policies and procedures are complied with and by all staff.
Qualifications, Skills and Experience:
- The ideal candidate for the InterAid Uganda Limited (IAU) Administrative Assistant- Community Center job opportunity should preferably hold a Bachelor’s degree in Office and Information Management, Social Work, Social Sciences or related course from a recognised institution
- Exceptional administrative and procedural skills
- Professional, friendly, client focused approach
- Previous experience in an administration support role preferable in a community services, member based or not for profit environment
- Exceptional customer service focus
How to Apply:
All suitably qualified and interested candidates should send their cover letters, updated CVs and photo copies of their professional qualifications including three referees via E-mail to both recruitment@interaiduganda.org and iaurecruitment@interaiduganda.org addressed to:
The Executive Director,
InterAid Uganda,
Plot 1102 Block 8, Kabala Anjagala Road,
P.O. Box 737 Kampala, Uganda.
Deadline: 14th March 2018 by 5:00 PM
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