Personal Assistant / Event Planner Job Placements – FIG Consult Limited (Events Service Provider)
Job Title: Personal Assistant / Event Planner
Organisation: FIG Consult Limited (Events Service Provider)
Duty Station: Bukoto, Kampala, Uganda
About US:
FIG Consult Limited is a leading Human Resource Consultancy. They are recruiting on behalf of a valuable client, an events service provider.
Job Summary: The Personal Assistant / Event Planner is accountable for ensuring successful events through overall planning, organizing, communicating and executing all aspects of the process whilst meeting or exceeding client expectations. The events include weddings, corporate events, small functions and even big product launches both in Kampala and upcountry.
Key Duties and Responsibilities:
- Assisting the events team with a high number of events, ranging from weddings, small meetings, award ceremonies and big corporate events
- Accompanying events manager to both internal and external events
- Promoting events across all social media platforms and manage all online inquiries
- Send quotations and invoices to all clients and ensure they are accurate and presented in line with service level agreements
- Work with management to maximize and drive decoration business
- Promotion and selling of the decoration packages at every opportunity through client show-arounds, marketing events, co-ordinating the production of collateral and PR opportunities to achieve this
- Dealing with clients in person or via telephone & email and responding to all requests in a professional & timely manner, endeavouring to convert every call into a sale whilst providing the highest level of service, integrity and creativity
- Capturing of all wedding/event enquiries in line with our standards
- Clarification of all details pertaining to an event in writing, well in advance of the event
- Effectively communicating client’s expectations and requests accurately to all departments
- Manage the store of all decoration items and ensure all items are disbursed with authorization and returned
- The jobholder will take lead in preparing of weekly event work sheets and coordinate them to ensure all parties play their roles
- Report all missing items after an event
- Overseeing each client experience from initial enquiry stage to post event stage
Supporting the events manager with logistical and administrative support - Maintaining records of all bookings e.g. venue and taking payments where necessary
- Assisting with creative decisions
- Attending all meetings to act as a second point of contact
- Ad-hoc duties at events including, but not limited to, guest list management, showing guests to tables and taking coats
- Helping set up and dismantle events efficiently through to completion
- Ensuring all branded items for events arrive on time
Qualifications, Skills and Experience:
- The applicant should at least hold a Diploma / Degree.
- At least two years of providing administrative support to an events company
- Basic accounting knowledge with experience in generating invoices and receipts
- Debt collection experience is desired
- Applicants with creative appeal and design skills are strongly preferred.
- Proven project management skills
- Strong commercial acumen
- Confident with all Microsoft Office packages
- Creative and used to thinking outside the box
- Excellent networker
- Passion for events
- Able to work independently as well as part of a team
- Personable and presentable
- Eager to contribute new ideas
- Events marketing skills and added advantage
- Possess a positive attitude, outgoing, extremely friendly with appreciation for brand driven standards
- Previous experience dealing with brides and grooms
- Proven track record in sales performance with clear ability to convert business
- Target driven with excellent presentation and negotiation skills
- Excellent communication skills
- Excellent organisational skills & attention to detail
- Ability to work under pressure
- Highly flexible
- Willingness to work long hours especially during weekends
- Age: Below 30 years
How to Apply:
All candidates should send their updated CVs and cover letters to ugandanjobline@gmail.com. Please also include a cover letter that should clearly state your salary expectation and indicate the position title as subject of Email.
Deadline: 31st December 2019
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