Planning, Monitoring, Evaluation & Learning Officer International NGO Job Careers – Terre des Hommes Netherlands (TdH-NL)
Job Title: Planning, Monitoring, Evaluation & Learning Officer
Organization: Terre des Hommes Netherlands (TdH-NL)
Duty Station: Kampala, Uganda
Reports to: Country Manager Uganda
About US:
Terre des Hommes Netherlands (TdH-NL) is an international NGO committed to stopping child exploitation. In East Africa, Terre des Hommes Netherlands works in Kenya, Uganda, Tanzania and Ethiopia. We support child victims of exploitation with education, psychosocial support, legal assistance, shelter, job opportunities and medical care; while at the same time targeting highly vulnerable children, who are at risk of being exploited, in our prevention activities. We launch public and media campaigns to create awareness on our focus issues and carry out local research into the extent and nature of abuse and exploitation of children.
TdH-NL in East Africa works within four child protection themes: the Commercial Sexual Exploitation of Children (CSEC), the Worst Forms of Child Labour (WFCL), Child Trafficking and Migration (CTM), and Child Abuse (CA) in the form of Sexual and Reproductive Health Rights. Through collaboration with local civil society organisations (CSOs), TdH-NL implements development, humanitarian/relief and advocacy interventions in various parts of Uganda, supported by own TdH-NL funding and from various foundations.
Job Summary: The Planning, Monitoring, Evaluation & Learning Officer (PME&L Officer) is responsible for the coordination of the planning, monitoring, evaluation and learning systems for projects and programmes in Uganda. To ensure the quality of the PMEL of the projects and programmes, the Officer will assist in the implementation of policies and systems. He/she will also be a resource person to the country team and partners for project/programme planning, reporting and analysis.
The PME&L Officer reports to the Country Manager Uganda and provides functional guidance and support to the country team in Uganda in relation to quality programme planning, monitoring, evaluation, learning and reporting. He/she will receive technical guidance from the regional Planning, Monitoring and Evaluation Coordinator (based at the Regional Office East Africa in Nairobi) and the Project Back Office in the Head Office in the Netherlands.
Key Duties and Responsibilities:
Co-develop quality policy
- Follows, signals and analyses relevant bottlenecks, trends and developments inside and outside the organisation.
- Translates these into consequences, opportunities and/or improvements to the quality policy for the benefit of the entire organisation.
- Advises management regarding the development or adaptation of the quality policy pursued.
- Evaluates the developed policy, identifies possible bottlenecks/deviations, and makes suggestions for improvement.
Result: Quality policy co-developed in such a way that developments have been timely signalled, analysed and translated to the organisation and qualitatively good improvement proposals have been brought forward.
Setup & implement a planning, monitoring, evaluation and learning system
- Develops PME&L system and standards, regulations and instruments for optimal accountability process with regard to implemented policies and programs and/or projects
- Coordinate implementation of MEL plan across the country programme & projects
- Monitor progress and effects of project interventions against set strategic priorities;
- Support teams to monitor and evaluate progress and effect of the projects in respective localities as well as coherence with the overall strategic priorities;
- Facilitate monitoring of cross cutting issues by all stakeholders at all levels.
- Ensuring quality and accountability of MEL:
- Signals and analyses improvement points regarding the accountability of the programmes/projects implemented by the organisation;
- Ensures the systems used to collect data on indicators and to generate relevant MEL reports comply with established quality standards;
- Analyse lessons learned for quality and accountability and facilitate reviews (project, internal and external evaluations) at country level and audits as per agreed standards.
- Facilitation of knowledge building and knowledge sharing on MEL:
- Leads on the analysis, interpretation and reporting of MEL results; a key input to regular narrative reports covering progress of the TdH-NL programme;
- Identifies and formulates MEL findings, lessons learned and recommendations and avail results for decision-making processes and further project development;
- Promotes the utilisation of the collected data at country level in monitoring of strengths, weaknesses and gaps in the implementation and proposed adjustments in PMEL;
- Facilitate dissemination of lessons learnt across the organisation/ programme/ project and with partners, donors and other stakeholders as need arises.
- Information Management:
- Facilitate capacity building for partners to enable them to monitor and evaluate their own efforts to gather and analyse relevant data and produce required progress reports;
- Assist the country office, local partners and major stakeholders in the strategic use of data and information so as to improve the impact of the country programme;
- Convene and chair M&E country platform meetings with country and partner PMEL focal points for collective analysis and interpretation of PMEL information.
- Result: PM&E system (co-)setup in such a way that standards, regulations and instruments have been developed, data analysed and the organisation’s project/programme activities can be accounted for in a timely and correct manner.
Give advice and provide information
- Is the point of contact for substantive questions regarding the MEL focus area.
- Provides solicited and unsolicited advice, information, and support regarding the policies pursued and programmes/projects within the organisation and their accountability.
- Generates (management) information for annual plans, the budget, and budget monitoring.
Result: Advice given and information provided in such a way that those involved have been informed and advised in an expert manner.
Maintain contacts
- Maintains internal and external contacts associated with the function.
- Builds and maintains a network of stakeholder organisations.
- Initiates and develops information and knowledge transfer in the applicable policy area and provides information and advice to internal and external stakeholders.
Result: Contacts have been maintained in such a way that the organization is well represented in external circles.
Qualifications, Skills and Experience:
- The ideal applicant must be a graduate of statistics, social sciences or other relevant social science degree.
- A relevant post graduate degree is mandatory.
- Must have a minimum of 5 years experience in programme planning, monitoring, evaluation and learning
- Proven experience in capacity building of civil society organisations for programme planning, monitoring, evaluation and learning.
- Knowledge of and experience in project cycle management, including the use of logical framework, theory of change and other planning tools.
- Experience with Child Rights based programming is an advantage.
- Experience with Lobby & Advocacy.
- Knowledge of and experience in setting up and implementing planning, monitoring, evaluation and learning systems;
- Knowledge of principles and current approaches to MEL;
- Strong skills in collecting, analysing, interpreting qualitative and quantitative data;
- A high level of written and verbal communication, including an ability to write clear and concise reports;
- Proven capacity to build the MEL skills of colleagues and/or partners;
- Knowledge of stakeholder engagement
- Understanding the essence of complex issues by logical reasoning, investigation of potential causes, separation of key messages from the mass of detail and acknowledgment of their interdependence
- Innovative: documents and analyses innovative strategies and new approaches for purposes of updating the MEL plan.
- Initiative taker, makes sound judgment, creates synergy and manages conflict and open to learning and sharing knowledge.
- Supports and involves others in the immediate vicinity in issue analysis while demonstrating exemplary behaviour.
- Setting stringent requirements for the quality of your own or other people’s work; striving for continuous improvement.
- Sets high standards for the quality of work within the organisational entity and encourages continuous quality improvement.
- Skilled at multitasking and prioritising, working independently with minimal supervision, leading and designing projects autonomously.
- Flexible and adaptable: willing to work irregular hours in accordance with the needs of the role.
- Expressing opinions convincingly, demonstrating interaction and debating effectively, thereby generating acceptance of viewpoints and ideas.
- Defends and argues points of view with tact and in a clear and convincing manner while taking other opinions into account
- Team player, facilitating open communication in the team and building relationships.
- Builds relationships and networks that are helpful when realising objectives and utilises informal networks to get things done.
- Excellent interpersonal and intercultural skills and ability to interact professionally with partners, donors, stakeholders and staff at all levels of the organisation
- Stakeholder orientation: establishes, builds and sustains effective relationships within the work unit, partnership, and with internal and external stakeholders; anticipates the needs of partners and addresses them promptly.
How to Apply:
Interested candidates are invited to send their motivation letter and Curriculum Vitae clearly indicating how he/she meets the position’s requirements via email to recruitment.africa@tdh.nl
Please also note that due to the expected large number of applicants, only shortlisted candidates will be contacted
Deadline: 15th August 2020