Procurement and Logistics Manager NGO Jobs – Multi Community Based Development Initiative (MUCOBADI)
Job Title: Procurement and Logistics Manager
Organization: Multi Community Based Development Initiative (MUCOBADI)
Duty Station: Jinja, Uganda
Reports to: Director Finance and Operations
About US:
Multi Community Based Development Initiative (MUCOBADI) a local NGO founded in 2000 by Community Development Volunteers to bring development, but in particular to support people living with HIV to be productive. MUCOBADI is registered as a Non-Government Organization (S.5914/7569) and is incorporated as a company limited by Guarantee.
About Project:
MUCOBADI is an Implementing Partner of the USAID/Improving Care and Resilience for Children and Youth Activity (USAID/ICARE) in East Central Uganda whose goal is to prevent new HIV infections and reduce vulnerability among OVC and Adolescent Girls and Young Women. The expected results for the project include; Strengthened and sustained identification, retention and viral suppression of children and adolescents with HIV, along with caregivers, Improved health and prospects and reduced risk of violence and HIV for highly vulnerable adolescents and Strengthened prevention and response to violence against children and youth.
Job Summary: The Procurement and Logistics Manager will report directly to the Director Finance and Operations and will oversee procurement and logistics services from a management perspective to ensure required supplies of commodities, facilities and service needs for MUCOBADI and program activities are mobilized efficiently and in a timely manner.
Key Duties and Responsibilities:
Procurement roles:
- Manage the process in planning of commodities procurement and supply chain activities, inventory control, logistics and distribution, customs clearance, ensuring effectively-functioning processes to avoid costly delays and lost opportunities.
- Ensure effective lines of communication to ensure timely delivery of commodities using the most appropriate procurement procedures.
- Be responsible for introducing process improvements in the supply chain and identify new vendors/suppliers without jeopardizing quality and service delivery.
- Ensure full compliance with MUCOBADI procurement policy, Donor rules and regulations and other applicable guidelines.
- Establish and implement a monitoring system that ensures that the prices paid for commodities are in line with local market prices.
- Develop and manage the rosters of suppliers, elaborate supplier selection, and evaluation, quality and performance measurement mechanisms
- Prepare monthly, quarterly and annual procurement plans and progress reports as required
- Ensure transparent and competitive procurements are conducted and properly documented as required, and in compliance with MUCOBADI plans, organize and lead the bid solicitation process including drafting and issuing of RFQ, RFP, RFI, Tenders, developing bid evaluation criteria and guiding clients on processes involved; call for and oversee selection committees to review applications and select vendors.
- Prepare service delivery contracts, leases and purchase orders for all acquisition needs.
- Maintain procurement files including all relevant documentation and vendor tracking system, maintain all the relevant information concerning the organization’s suppliers;
- Manage vendor contracts and maintain relationships with suppliers to ensure completeness of deliverables outlined in the contract. This includes ensuring that all vendor complaints and concerns are addressed promptly to ensure that MUCOBADI continues to receive uninterrupted services at all times.
Asset Management
- Reviews the supplies and assets registers for accuracy, completeness and compliance with MUCOBADI policies and procedures as well as other applicable guidelines and ensure that all assets are tagged for compliance with donor rules and regulations.
- Schedule for preventative maintenance of equipment and other assets by accredited service providers to optimize the functionality of assets.
- Manage insurance cover for all MUCOBADI assets.
- Manage the disposal of MUCOBADI’s obsolete assets in compliance with MUCOBADI’s policy on asset disposal.
Stock Management
- Devise and implement systems for optimizing inventory control procedures to ensure that all business operations have adequate material to attain their objectives.
Fleet Management
- Ensure efficient and effective implementation of MUCOBADI’s Travel and Fleet Policy.
- Oversee the procurement, operation, maintenance, repairing, and servicing of MUCOBADI vehicles and motorcycles in compliance with MUCOBADI’s Policy, to ensure efficiency and effectiveness of fleet management.
- Maintain detailed records of vehicle purchase, use, maintenance and disposal in compliance with MUCOBADI’s policies and procedures.
- Supervision and capacity building
- Effectively supervise and mentor the procurement and logistics staff to ensure achievement of objectives.
Qualifications, Skills and Experience:
- The applicant must hold a B.A. required/Masters preferred or equivalent combination of education and relevant work experience. Professional certification and membership to a reputable procurement and supplies body is highly desirable.
- Minimum 5-7 years project procurement management experience, preferably in a health-related project, and including service procurements.
- Thorough knowledge of DFID and its contractual, procurement and reporting requirements required.
- Strong leadership, analytical and organizational skills; demonstrated ability to work both independently and within a team, assess priorities, and manage multiple activities with attention to detail, meeting tight deadlines under pressure.
- Excellent problem-solving capacity, with demonstrated ability for considerable analysis and sound judgment to find solutions in a complex environment with shifting and competing priorities.
- Excellent cross-cultural communication (both oral and written) and interpersonal skills demonstrated by ability to interact professionally with culturally and linguistically diverse staff, stakeholders, clients and consultants.
- Advanced Computer skills including proficiency in Microsoft Office programs (Excel spreadsheets, word processing, power point, and electronic mail).
How to Apply:
All suitably qualified and interested persons should send their application letters and CV indicating three referees via email to: hr@mucobadi.org.
Deadline: 19th October 2020 by 5.00pm