Senior Program Manager US Non-profit Careers – Heifer International
Job Title: Senior Program Manager
Organization: Heifer International
Duty Station: Kampala, Uganda
Reports to: Country Director
About US:
Heifer International, an international not-for-profit organization founded in 1944 in the United States of America, works with resource constrained families in 125 countries worldwide to develop innovative solutions to the underlying causes of hunger, poverty and environmental degradation.
Job Summary: The Senior Program Manager provides leadership and management for all Heifer Uganda Programs in the field, including leading the planning, design, development, implementation, monitoring and evaluation of the country programs and ensuring the quality of projects, implementation, reporting, and field level management is of the highest standards. The Senior Program Manager enforces quality assurance with all projects being implemented by Heifer International in Uganda. He/she provides line management support to all Program Managers and Project Coordinators including overall management of their performance. The Senior Program Manager supports the translating of Heifer International’s Global Vision and strategy into project implementation and ensuring project design and implementation are geared towards achieving scale and impact, attracting funding to diversify funding resources and that the project implementation processes respond to Heifer International’s need to strengthen global operating systems. With the support of the Country Director, He/ She leads the process for developing and growing Heifer Uganda’s Program to reflect a fair balance in the project portfolios that will include but are not limited to Integrated Livestock Development & Pro-poor Value Chain Development, Climate Change Adaptation, Women and Youth empowerment and Farmers’ Institutional Capacity building and holistic Community Development
Key Duties and Responsibilities:
Program Management (25%)
- Assume overall responsibility for the management of all Heifer Uganda programs and provide line management support to all Program Managers and Project Coordinators.
- Provide Leadership Managers and Project Coordinators (PC’s) in the management of the field resources and project budgets and ensure these are used in compliance with approved guidelines.
- Implement annual performance management process for all Program Managers and Project Coordinators and support them to ensure these cascades to all Program staff.
Program Planning and Budgeting (15%)
- Ensure managers all develop annual budgets and work-plans consistent with project documents and donor contracts.
- Ensure that the project team undertaking the necessary review and updating of the work-plans and budgets to respond to emerging field implementation challenges and project review processes.
- Lead the field program in the LOA revision process based on the ground performance and realities.
- Provide leadership in the review of the Heifer Uganda Country program Framework.
Budget Management and Monitoring (15%)
- Work in close coordination with the finance department and the Country Director, undertake monthly and quarterly budget monitoring and variance analysis with all Program Managers and support the projects in reviewing and tracking spending to adhere to annual budgets.
- Lead the Program Managers in undertaking corrective management actions arising out of budget monitoring reports.
- In coordination with the Finance department and the Country Director, approve program related requests for reconciliations in line with work plans and financial management procedures.
Program Reporting (20%)
- Keenly review regular quarterly, semi- and annual reports from the Program Managers and Project Coordinators and support them to comply with requirements of quality reporting and timeliness.
- Review donor reports from the Program Managers and Project Coordinators to ensure they comply with requirements in terms of quality and timelines and ensure these are of the highest standards.
- Compile quarterly Country Program Reports to provide oversight of the Country Program implementation.
- Compile the Heifer International Annual Board ends report.
Program Development and Fundraising (15%)
- Work in close collaboration with the Country Director, support Program development work with all the regional teams to grow and develop Uganda Programs portfolio.
- Support Heifer Uganda’s fundraising work through background information gathering, Concept Development and proposal development.
- Support field teams in ensuring that Heifer Uganda interventions are appropriately designed and benefiting correctly targeted beneficiaries and creating the desired impact with participants
Documentation and lessons learning (10%)
- Support country projects in developing and documenting lessons learnt and experiences for dissemination and sharing to inform future project development.
- Provide leadership in incorporating Lessons learned into projects being designed and implemented.
Key Result Areas:
- Staff performance management system for all program staff implemented on a quarterly and annual basis ensuring the achievement of 100% of the set performance targets.
- Enhanced compliance and accountability in the management of project resources, achieving 100% compliance.
- Over 80 % of the planned milestones are achieved by the projects.
- Ensure 100% compliance donor contractual obligations by all the project staff.
- Project work-plans and budgets (annual, quarterly and monthly) developed for all approved projects every financial year and implemented in line with project documents and work-plans.
- Periodic and timely reviews of budgets and re-forecasting of all approved projects work-plans undertaken and shared with Headquarters and respective donors, ensuring alignment with the donor contracts.
- Effective management of partnerships between beneficiary groups and producer organizations who are supported by the project, to ensure 100% adherence with the LOAs.
- Biannual and annual review of the Uganda Country Program Framework with clear actions to address any gaps that may be observed.
- Monthly and Quarterly budget for all ongoing projects highlighting status of project spending and presenting these in the monthly operational meetings
- Implementing and tracking all the proposed corrective measures to address any variances beyond +/-10%, ensuring that the spending is brought on track within the planned period
- Ensure program request for reconciliations approved in line with work-plans and financial management procedures
- All project progress reports (quarterly, semi- and annual reports) from the Program Managers and Project Coordinators are compliant with expected quality standards and timelines
- Four (4) Uganda Country Program Quarterly Reports are compiled annually within the stipulated timelines
- Heifer International Annual Board Ends report compiled and submitted within the stipulated timelines
- At least 2 fundraising opportunities identified and responded to annually.
- Resource mobilization plans developed to enable achievement of the objectives of the Country Program Framework
- At least 3 partnerships are annually established for program development
- Effective designs and models are developed and incorporated in new projects to achieve the required scale and impacts
- At least two successful cases per year per ongoing project are documented from projects and disseminated through different platforms
- Lessons learnt from projects documented and disseminate to stakeholders before end of each project
- Successful business models documented before end of projects for replication or scale up
Qualifications, Skills and Experience:
- The applicant for the Heifer International Senior Program Manager job placement must hold a Bachelor’s Degree in Rural Development, Project Planning and Management, Agriculture, Agribusiness and Animal Science, Veterinary Medicine and other relevant qualification
- Seven (7) years of relevant experience in Program management, extension and community development work.
- Master’s Degree in relevant professional discipline is desired
- Four (4) years of supervisory/managerial experience.
- Thorough understanding of programming processes, systems and principles, and the ability to provide leadership and support to staff working at community level.
- Solid skill, knowledge and foundation in proposal development and of the project management cycle.
- Sound understanding of value chain development on various agricultural commodities including dairy and livestock sectors.
- Sound understanding of integrated development issues and critical analysis of the root causes of poverty in Uganda.
- Knowledge of development issues, trends, challenges and opportunities and implications to community development.
- Demonstrated knowledge of strategic planning processes, social capital development and Markets for the poor (M4P) approach.
- Demonstrated experience of working with the private sector and having managed a business enterprise.
- Good understanding of annual work planning and budgeting and budget monitoring.
- A good understanding of monitoring and evaluation processes.
- Solid project management and reporting skills.
- Sound project and proposal development skills.
- A good understanding and sensitivity to issues associated with poverty, hunger and environment, and knowledge of the context to which non-profit organizations operate.
- Solid knowledge and experience in extension methodologies.
- Experience in Agribusiness development, especially developing livestock value chains, market facilitation approaches and development of farmer business institutions.
- Knowledge and experience in training and participatory training methodologies.
- Team leadership skills, with good abilities of addressing conflicts amongst diverse teams and constituents.
- Excellent organizational skills.
- Proficient knowledge of word processing, spreadsheets, presentation tools, electronic mail (Microsoft Office preferred) and Internet.
- Demonstrated proficiency in English and Swahili, both oral and written.
- Motivated to work responsibly with little supervision
- Ability and willingness to work a flexible schedule
- Preparing and presenting project reports and presentations in a well-designed and attractive format with superior attention to detail.
- Demonstrated creativity, ability to think systematically, willingness and ability to incorporate innovative solutions.
- Excellent interpersonal and communication skills with the ability to work cooperatively, tactfully and diplomatically with culturally diverse groups of people.
- Willingness and ability to assign and review the work of line managed staff and to use participatory management skills with junior and senior staff.
- Proven team leadership and supervisory skills with the ability to train and work cooperatively with a diverse staff.
- Regularly conduct stakeholder analysis to strengthen partnerships and leveraging of resources
- Constant face-to-face, telephone and electronic communication with colleagues and the general public to scale up country program visibility and publicity.
- May require constant sitting; working at a computer and focusing for extended periods of time and performing office work in the field and/or in remote conditions.
- Working with sensitive information and maintaining confidentiality.
- Ability to manage and execute multiple tasks with little supervision while meeting sometimes inflexible deadlines.
How to Apply:
All suitably qualified candidates are encouraged to apply online at the link below
Deadline: 25th May 2018
: List of Current Job Vacancies / Opportunities in Uganda