Several No Experience Office Assistant Jobs – Deposit Protection Fund of Uganda (DPF)
Organization: Deposit Protection Fund of Uganda (DPF)
Duty Station: Kampala, Uganda
Reports to: Head Human Resources and Administration
About US:
The Deposit Protection Fund of Uganda (DPF) is a Ugandan government agency that provides deposit insurance to depositors in Ugandan Banks, Credit Institutions and Microfinance Deposit-taking Institutions (MDIs).
Job Summary: The Office Assistant will provide general office administrative support services and preliminary information to people visiting the Fund premises.
Key Duties and Responsibilities:
- Perform activities such as receiving and delivering documents or items, including correspondence, memorandum, publications, records, files, packages, and other similar material within the office as per instruction.
- Maintain cleanliness of offices, office equipment and furniture and clean those as and when required.
- Deliver all items precisely and timely.
- Assist with basic office duties such as photocopying, filing and other relevant assignments upon demand.
- Receives visitors and provides relevant and accurate information.
- Handles the telephone and taking messages.
- Sorts and distributes the incoming and outgoing correspondences.
- Administers and inform staff regarding packages supplied by vendors and postal services for timely delivery.
- Works with vendors to repair equipment, maintain building and light replacements.
- Handles internal communications, such as office memos.
- Maintains all office equipment such as copiers, fax machine and first aid kit to facilitate smooth office functioning.
- Coordinates messenger and courier service.
- Retrieves information when requested.
- Performs other work-related duties as assigned, within your scope of practice.
Key Results:
- Positive customer and staff experience.
- Efficient and timely services and transmittal of correspondences.
- Ensure neat and clean office area and environment for both employees and customers.
Qualifications, Skills and Experience:
- The ideal candidate for the Deposit Protection Fund of Uganda (DPF) Office Assistant job placement must hold an A ‘level certificate and a maximum of an ordinary diploma is essential.
- Experience as an office assistant or office attendant is desirable.
- Certification related to office administration, customer care, facilities management or related area is desired.
- Those with bachelor’s degrees and above or equivalent need not apply.
Competencies:
Technical Competencies
- Excellent customer care skills.
- Standard command of spoken and written English.
- Professional telephone etiquette.
- Basic skills in Microsoft applications including Word, Excel, and Outlook.
Behavioral Competencies
- Accountability and Dependability: Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight.
- Transparency and Integrity: Earns others’ trust and respect through consistent honesty and professionalism in all interactions.
- Team spirit and collaboration: Promotes cooperation and commitment within the team to achieve the Fund’s organizational goals and deliverables. Builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect
- Adaptability and Flexibility: Adapts to changing needs, conditions, and work responsibilities.
- Self-Management and thoroughness: effectively manage own time, priorities, and resources to achieve goals. Ensures that work is complete and accurate and independently follows up with others to ensure that agreements and commitments have been fulfilled.
- Communication: Shares and receives information using clear oral, written and interpersonal communication skills.
- Stress Tolerance and tact: Maintains composure in highly stressful or adverse situations, diplomatically handles challenging or tense interpersonal situations.
- Employee Engagement and enthusiasm: Demonstrates commitment to the job, colleagues, the Fund and its mission by acting in ways that further the accomplishment of its goals.
How to Apply:
All suitably qualified and interested candidates are encouraged to apply online at the link below.
Deadline: 30th January 2020 by 5:00pm
: List of Current Job Vacancies / Opportunities in Uganda